Withdrawals and Refunds Policy

The requirements for officially withdrawing from Marywood University are as follows:

A. Classified students who intend to discontinue attendance at Marywood University and do not plan to return should officially withdraw. Absence from class does not constitute due notice of withdrawal from the institution.

1. Complete the Withdrawal from University form, obtaining the required signatures. These forms are available at the Academic Records Office. This is required of classified students only. Undergraduate students should complete the Withdrawal from University form. Written notification of intention to withdraw from the University is sufficient for students studying at the graduate level.
2. Undergraduate students see the Assistant Director of Retention Management, Learning Commons 310.
3. Return the withdrawal form to the Academic Records Office.
4. Official withdrawal from the University constitutes withdrawal from all courses, provided the action is taken prior to the published last date for withdrawal without academic penalty. A student who discontinues attendance at classes without an official withdrawal will receive a failing grade in all courses concerned.

B. Unclassified matriculating students must complete an add/drop form and submit it to the Academic Records Office in order to withdraw from the University.

Tuition and Fees

Should a student officially withdraw or take an undergraduate or graduate leave of absence from the University for any reason, the following refund policy shall apply:

For the fall and spring semesters only:

• If a student withdraws or takes a leave of absence on or before the 9th day of the start of class, 100% of the tuition and fee charges will be cancelled.
• If a student withdraws or takes a leave of absence between the 10th and the 16th calendar day after the start of the class, the student will be responsible for 25% of the tuition and fee charges, and 75% of tuition and fee charges will be cancelled.
• If a student withdraws or takes a leave of absence between the 17th and the 23rd calendar day after the start of the class, the student will be responsible for 50% of tuition and fee charges and 50% of tuition and fee charges will be cancelled.
• If a student withdraws or takes a leave of absence between the 24th and the 30th calendar day after the start of the class, the student will be responsible for 75% of the tuition and fee charges, and 25% of tuition and fee charges will be cancelled.
• If a student withdraws or takes a leave of absence after the 30th calendar day after the start of the class, the student is responsible for 100% of tuition and fee charges. No tuition or fee charges may be cancelled after the 30th day of the start of the class. 

For summer semesters only:

• Refer to this website for specific dates which are dependent on the summer terms:Student Accounts Important Dates
• Students may appeal their tuition refund decision by completing THIS form. Appeal requestswill be reviewed by a group of campus representatives who will review your submission and verify facts impacting your refund. You will be notified via email of the group’s decision within 30 days.
• The Office of Student Accounts suggests that students concerned about potentially withdrawing or taking a leave of absence in the middle of a term should consider Tuition Insurance to avoid the risk of not being fully refunded.

Room and Board Charges

Students who remain enrolled at Marywood but just want to cancel their on-campus housing after signing the Housing Agreement: 

Students who are not bound by the residency requirement who wish to cancel their on-campus housing before the start of the Fall semester must submit their request to Housing and Residence Life by August 1st. For Agreements commencing in the Spring semester, students must submit a written request to Housing and Residence Life by December 1st. Such cancellations will result in a $300.00 cancellation fee. In many cases, the previously paid room reservation fee will be applied toward or retained as the cancellation fee.

An enrolled student who wishes to cancel their on-campus housing after checking in and occupying the room is responsible for all terms, conditions, and financial obligations of the Housing Agreement. If a student vacates their room without obtaining written approval of a release from housing, or if a student fails to take occupancy of their assigned room without written approval of a release from housing, the student will remain financially responsible for the room for the term of the Housing Agreement. Cancellation or release from the housing agreement is not granted until the student receives approval from the Office of Housing and Residence Life. Please note that cancellations will only be granted if the Release from Housing form is submitted by the aforementioned deadline(s) and if the reason the student wishes to cancel their housing meets one of the eligible criteria:  Official withdrawal from the University; Official transfer to another University; Submission of an official Leave of Absence; Participation in an approved study abroad program, internship, or similar academic endeavor that requires off-campus housing; Graduation from the University; or Commuting from parent/guardian’s primary residence which is within 45 miles of campus.

Students wishing to request a release from the Housing Agreement should do so by submitting the Release from Housing form in eRezlife and/or can reach out to the Housing and Residence Life Office for more details. 

Students who are formally taking a Leave of Absence or Withdrawal and are no longer actively enrolled in the semester after signing the Housing Agreement:

Students who officially withdraw or take a leave of absence from Marywood may be eligible for termination of the Agreement and refund of room and board fees under the following conditions:

1. An official withdrawal from Marywood and, in turn, housing, is received prior to the opening day of Housing. This will result in a refund of room and board charges less the $300.00 cancellation fee.
2. An official withdrawal from Marywood is received between the opening day for Housing and the 16^thcalendar day of the semester will result in a 25% room charge and a 75% refund of room fees.
3. An official withdrawal from Marywood is received between the 17th and the 23rd calendar day of the semester will result in a 50% room charge and a 50% refund of room fees.
4. An official withdrawal from Marywood is received between the 24th and the 30th calendar day of the semester will result in a 75% room charge and a 25% refund of room fees.
5. An official withdrawal from Marywood is received after the 30th calendar day of the semester is not eligible for a room refund and Resident is responsible for 100% of room fees.
6. Resident will receive a daily prorated refund for board charges up to the 12th week of the semester, and any withdrawals after the 12th week will result in a forfeiture of all monies paid for board fees.

Financial Aid

Financial aid received by students who withdraw may also be adjusted. In accordance with current federal regulations, those students who receive federal financial aid and who withdraw from the University during the first 60% of a semester will have their federal financial aid (Pell Grants, Supplemental Educational Opportunity Grants, Direct Loans, and Plus Loans) adjusted based on the percent of the semester completed prior to withdrawal. That is, Title IV funds earned is defined as the same percent of the federal financial aid received as the percent of the semester completed. This percent is calculated by dividing the number of days in this semester (excluding breaks of five days or longer) into the number of days completed (excluding breaks of five days or longer) prior to the withdrawal. Unearned Title IV funds must be returned to the corresponding programs. According to the current federal regulations, earned Title IV funds are used to pay institutional charges first.

The date of withdrawal used for calculating the return of Title IV funds is determined by the date the student completes the withdrawal process at the Office of Academic Records (see section titled Withdrawal Policy), unless there is documented evidence by the course instructor of class attendance beyond that date. According to current Federal regulations, there will be no adjustment to Federal financial aid after the completion of at least 60% of the semester. Students who do not follow the official withdrawal procedure, but who stop attending classes for all of their courses, will be considered to have withdrawn at the 50% point of the semester, unless attendance is otherwise documented by the course instructor. Students who do not return from an approved leave of absence are considered to have withdrawn on the earlier of the official date of the leave of absence or the date the student notifies the institution that he or she will not be returning to the institution.

According to current federal regulations, unearned Title IV funds must be returned to the Title IV programs in the following order:

1. Unsubsidized Federal Direct Loans
2. Subsidized Federal Direct Loans
3. Federal Graduate PLUS Loans
4. Federal PLUS Loans received on behalf of the student
5. Federal Pell Grants
6. Academic Competitiveness Grant
7. National SMART Grant
8. Federal SEOG
9. Other grants or loan assistance authorized by Title IV 

Semester-specific refund schedules for the Return of Title IV Funds policies or specific information about current federal regulations regarding refunds are available from the Student AccountsOffice.

Requests for refunds