• Alcohol possession and consumption in University housing is regulated in accordance with federal, state, and local laws and the policies of Marywood University.

• Only residents living in apartment-style living, Woodlands Apartments, Bethany Hall, and Perpetual Hall who are 21 years of age or older may possess and consume alcohol within their assigned apartments. Regardless of the resident’s age, possession and consumption of alcohol are prohibited in the traditional residence halls, Loughran Hall, Madonna Hall, Regina Hall, and Immaculata Hall.

• Residents who are under the age of 21 years are prohibited from possessing or consuming alcohol, even in residential areas where alcohol is permitted. In apartments where one or more assigned residents are under the age of 21, however, alcoholic beverages may not be stored or shared in common spaces, including kitchens, living rooms, or shared refrigerators. Alcohol must be stored in the private bedroom or personal refrigerator of the resident who is 21 years of age or older.

• In addition to these restrictions, the following restrictions also apply:

  1. The number of alcoholic beverages per person 21 and older in university-owned housing cannot exceed the following:

     1. A. Twelve 12-ounce containers of beer, or

     2. B. One-pint bottle or one 375-ml. bottle of liquor; or

     3. C. One 1.5-liter container of wine; or

     4. D. Two four-packs of wine coolers or other mixed drinks sold in such a quantity, or

     5. E. Two six-packs of malt beverages or other mixed drinks sold in such quantities.

• The total amount of alcohol present within an apartment may not exceed the combined permitted quantity for residents assigned to that apartment who are 21 years of age or older. Campus Safety or Residence Life staff will confiscate or dispose of alcohol in excess of these amounts regardless of ownership or origin.

• Guests may not bring alcoholic beverages into Marywood campus housing. Only residents assigned to an apartment and who are 21 years of age or older may have alcohol in that apartment, and the quantity must remain within the permitted quantity limits outlined in this policy. In accordance with the University’s Housing Guest and Visitation Policy, the total number of people allowed in any room/apartment is twice the room/apartment’s occupancy. A guest is defined as anyone not assigned to that room/apartment.

• When the ownership of alcoholic beverages, containers, and other mechanisms used to dispense alcohol is in question, the University will consider those individuals legally assigned to rooms or apartments as the owners of such and may subject these residents to discipline.

• Per the university’s Guest and Visitation policy, residents are responsible and are legally accountable for their own actions and the actions of their visitor(s), including any resulting damages or injuries from actions during or after the consumption of alcoholic beverages.

• Only factory-sealed containers of alcoholic beverages may be brought into on-campus housing.

• Kegs, bulk containers, pumpers, taps, or other mechanisms are not permitted.

• A student shall not possess or use drinking paraphernalia that promotes the abuse of alcohol and/or puts a student in a position to consume alcohol irresponsibly. This paraphernalia includes, but is not limited to, funnels, beer bongs, beer pong tables, taps, and kegs in possession of individuals under the age of 21.

• Campus Safety or Residence Life staff will confiscate or dispose of alcohol containers found in on-campus housing used as decorations or for any other purpose, regardless of ownership or origin.

Pets are not permitted in the residence halls or apartments. No animals, other than those approved in advance by the Office of Disability Services, are permitted in campus housing. These include service animals and Emotional Support Animals (ESA). If approved, a support animal is only permitted in the assigned room of the student who owns it.

Students are permitted to keep small-capacity fishbowls or an aquarium tank with a capacity of 10 gallons or less. No other pets may be kept in university housing, even if kept in aquariums (this includes but is not limited to snakes, lizards, turtles, frogs, hamsters, mice, etc.). If pets other than fish are observed in university housing, the owner will be required to immediately remove the pet(s) from university housing and may be assessed the cost (minimum $100) of a full room/apartment cleaning and any other damages caused by the animal.

Students are not permitted to leave animals in their residence hall room or apartment during periods when housing is closed. -- i.e., Thanksgiving Break, Winter Break, Spring Break, Easter Break, etc. Any student who leaves an animal behind will be required to return to campus immediately to retrieve the animal and may be referred to the student conduct process. For more information on service/support animals, please see the Office of Disability Services.

Residents who suspect the presence of bed bugs should immediately notify Housing and Residence Life by submitting a maintenance work order and informing their Resident Assistant, Residence Director or the Housing and Residence Life Office. Students should report concerns as soon as possible, as delays may increase the likelihood of the infestation spreading to additional rooms.

Students should not:

• Attempt to treat the room themselves using over the counter pesticides, bug bombs, sprays, or other chemical treatments.
• Move furniture, mattresses, or personal belongings to another room or residence hall.
• Sleep in another student's room or another off-campus location if bed bugs are suspected, as this may unintentionally spread the infestation.

Housing and Residence Life will coordinate with Facilities to schedule an inspection by a licensed pest management professional. Only a licensed pest management professional may confirm the presence of bed bugs. Reports from medical providers or visual observations alone cannot confirm an infestation.

Inspection

Upon receiving a report, Housing and Residence Life will coordinate an inspection as quickly as possible. If necessary, adjoining rooms, suites, or apartments may also be inspected to determine whether the infestation has spread.

Students must provide access to their room when requested. Residents may not deny entry to authorized Housing and Residence Life staff, Facilities staff, or the University's contracted pest management professional for the purpose of inspection or treatment.

Students will not be temporarily relocated or provided a replacement mattress prior to the inspection unless specifically approved by Housing and Residence Life. This precaution helps prevent the spread of bed bugs to other residential spaces. Additionally, unless directed by the pest management professional, students are typically not relocated as part of the treatment process.

If No Bed Bugs Are Found

If the inspection determines that bed bugs are not present, no additional action will be taken at that time. Students should continue monitoring their room and immediately report any additional concerns should they arise.

If Bed Bugs Are Confirmed

If bed bugs are confirmed, Housing and Residence Life will coordinate with Facilities to implement professional treatment as quickly as possible.

Residents will receive detailed preparation instructions that must be completed before treatment. Depending on the recommendations of the pest management professional, these instructions may include:

• Washing all clothing, bedding, towels, and linens in hot water and drying them on the highest heat setting appropriate for the fabric.
• Placing cleaned clothing, linens, and other personal items in sealed plastic bags until treatment has been completed.
• Separating items that cannot safely be exposed to heat.
• Removing clutter and cardboard boxes that may provide hiding places for bed bugs.
• Vacuuming or moving furniture as directed by Housing and Residence Life or the pest management professional.
• Preparing the room according to all written instructions provided before treatment.

Students are expected to complete all required preparation within the timeframe established by Housing and Residence Life, generally within 24 hours of confirmation. Failure to properly prepare the room may delay treatment and contribute to the spread of bed bugs.

Treatment Process

Professional treatment methods may include one or more integrated pest management techniques, including chemical applications, heat or freeze treatments, monitoring devices, follow up inspections, and additional treatments if necessary. Multiple treatments may be required to fully eliminate the infestation.

Students may be required to vacate their room during treatment for the period specified by the pest management professional.

Housing and Residence Life may require follow up inspections and treatments until the room has been declared free of bed bugs.

Temporary Relocation

Residents will generally remain in their assigned room during treatment. Temporary relocation will only be authorized when recommended by the pest management professional or when Housing and Residence Life determines it is necessary based on the circumstances.

Students may not relocate themselves or exchange rooms without written approval from Housing and Residence Life.

Resident Responsibilities

Residents are responsible for:

• Promptly reporting suspected bed bugs.
• Cooperating with inspections and treatment.
• Completing all required room preparation by the designated deadlines.
• Allowing access to their room for inspections, treatment, and follow up visits.
• Avoiding the movement of potentially infested belongings.
• Following all instructions provided by Housing and Residence Life, Facilities, and the University's contracted pest management professional.

Financial Responsibility

The University will coordinate and cover the cost of the initial inspection and professional treatment of confirmed bed bug infestations.

However, students may be held financially responsible for additional treatment costs if they:

• Fail to promptly report a suspected infestation.
• Fail to complete required preparation or follow treatment instructions.
• Refuse access for inspections or treatment.
• Intentionally interfere with the treatment process.
• Through negligence or policy violations contribute to the spread of bed bugs or require additional treatments.

Prevention

Although bed bugs are not associated with cleanliness, students are encouraged to take preventative measures, including inspecting hotel rooms while traveling, keeping luggage elevated when possible, laundering clothing after travel, reducing room clutter, and promptly reporting any suspected activity.

Bed bugs are a community concern. Prompt reporting and full cooperation with Housing and Residence Life are the most effective ways to eliminate infestations and protect the residential community.

University Housing is closed during the following University break periods:

• Thanksgiving Break
• End of the Fall Semester (Winter Break)
• Spring Break
• Easter Break
• End of the Spring Semester (Completion of the Academic Year)

Residents of all on-campus housing are expected to vacate according to the schedule published by Housing and Residence Life. Dining Services are not available during break periods, and any student approved to remain on-campus is responsible for securing their own meals.

The University is closed between Christmas Eve and New Year's Day. During this period, all residents must vacate University Housing, and no students are permitted to remain on campus.

All students requesting to stay during a break, including those participating in University sponsored or academic activities such as intercollegiate athletics, on campus employment, internships, student teaching, or other approved University responsibilities, are required to complete the Break Housing Request Form by the published deadline. Submission of a request does not constitute approval. Students should not remain on campus until they have received written approval from Housing and Residence Life.

Students without a University required reason may request to remain on campus during Thanksgiving Break, Spring Break, and Easter Break. Winter Break housing is limited to students with an approved University required reason, and no exceptions will be made for the period between Christmas Eve and New Year's Day.

Because break periods are not included in the standard housing agreement, students approved to remain on campus for personal reasons will be charged $30 per approved day. All break housing fees must be paid in full before approval is finalized and the student is authorized to remain in University Housing.

Housing and Residence Life will communicate application procedures and deadlines before each break period. Approval is based on eligibility, operational needs, and adherence to published deadlines.

All University and residence hall policies remain in effect throughout break periods. Students who violate University policies while approved to remain in housing may have their break housing privileges revoked and may also be referred through the Student Conduct process.

Before each break, residents will receive closing instructions outlining the steps necessary to prepare their room or apartment. Residence Life staff will conduct health and safety inspections of all residential spaces, including those occupied during the break. Students who fail to complete required closing procedures, vacate by the designated closing time, or are found in violation of University policy may be assessed fines and/or referred through the Student Conduct process.

Students receive their Fall Housing Assignment via email shortly after being placed in Housing. For returning students, this is typically in March and/or April, and for new incoming students this is typically in June and/or July. Students will also receive additional email communications at the end of July and mid-August, detailing check-in dates, times, and locations.

New and returning students will check in at a designated location on move-in day, typically their assigned residence hall. Upon arrival, Housing and Residence Life Staff will confirm that students have been cleared to move in (See Clearance for Housing Entry for more information) and students and families will be assisted by Residence Life Staff members who can answer questions as well as guide students and guests to their destination.

All students will be required to complete an electronic Room Condition Form (RCF) in their eRezLife portal upon entering the room and are required to submit it to their Resident Assistant (RA) within 48 hours of moving into their residence hall. (See Room Condition Form for More information).

Before moving out, students must remove all refuse and personal items from their assigned spaces, leaving the room clean, with furniture returned to its original configuration. This includes any common spaces within a residence hall or area. A Resident Assistant will review the room and record any new damages on the electronic RCF. The room will be subject to another review by the Residence Director and/or the Director or Assistant Director of Housing and Residence Life to determine whether any student is responsible for damage.

Express checkout forms will be provided to students roughly 7-10 days prior to building closures. The express check-out process is used to expedite checking out of University Housing. Students will complete the express check out form and attach it to their door. Students who choose to use the express check out form waive their right to be present while the room/residence is being checked for damages beyond normal wear and tear. Damage will be compared to the RCF students completed upon move-in.

Students do have the option to check out of their room with a member of the Residence Life staff present. To do so, the student must contact their Resident Assistant to coordinate a time to check out of their housing.

Any personal item(s) and/or refuse remaining in student’s rooms and/or apartments after building closures and check out will be considered abandoned, in which case Housing and Residence Life may dispose of property with no liability. In such cases the University may charge a fee to students who fail to remove personal belongings, in addition to being assessed fees for damages, excessive cleaning or trash removal, and improper check out. (See Damage Billing and Vandalism for more information).

Students leaving a room mid-year must notify their Residence Director or the Office of Housing and Residence Life prior to their departure from campus. Remember, the Housing Agreement is in effect for a full academic year, unless a release from the agreement has been approved by the Office of Housing and Residence Life.

Students leaving at the end of the semester must move out within 24 hours of their last final exam or by the designated building closure date and time, whichever is earlier, unless they have been granted an exception, in writing, by the Office of Housing and Residence Life to stay past building closures.

Each student is responsible for the cleanliness and general condition of their residence hall room and adjacent common areas. These areas must be kept in reasonable order at all times. If a Housing and Residence Life staff member has spoken to residents about an excessive mess or garbage in or around their apartment, the students of that residence are responsible for cleaning the area. If this is not done, the residents may be billed for cleaning costs.

Residents are not permitted to move into the residence halls until they have satisfied their student accounts with Financial Aid and/or the Cashiers Office, Student Health Services, and Housing & Residence Life. This could mean paying a bill, signing a student loan, providing scholarship information, making payment arrangements, providing proof of vaccines and physical and/or, signing the Housing Agreement. Students who fail to supply required documents and/or clearances may be referred to the Office of Student Conduct and/or removed from housing.

The primary method for communicating important information regarding Housing Break periods, Housing Closings and other Housing related issues is via student’s official Marywood email address. It is a student’s responsibility to monitor their Marywood email in order to remain updated with important housing-related information.

Prohibited items found in a student’s possession or residence will be tagged and/or may be removed by University personnel immediately. When a student is found to possess alcohol, drugs, and/or drug paraphernalia, or any other item that is in violation of University policy or Pennsylvania State Law, the item(s) will be confiscated immediately. Housing and Residence Life staff will perform room checks at the beginning of each break closure. Any found prohibited items will be tagged by Residence Life staff and/or may be confiscated. In most cases Housing and Residence Life staff will notify students regarding any confiscated items. Items may be discarded or stored at the discretion of Housing and Residence Life, Facilities and/or Campus Safety staff.

Living in a residential community is a learning experience that requires communication, cooperation, and mutual respect. Because residents come from diverse backgrounds with different lifestyles, habits, and expectations, conflict is a normal part of community living.

Students experiencing roommate concerns should first attempt to resolve issues informally through direct, respectful, peer-to-peer communication. If unsuccessful, students should seek the guidance and assistance of their Resident Assistant and/or Residence Director. If concerns cannot be resolved independently, Housing and Residence Life follows a structured conflict resolution process that emphasizes communication and mediation.

In most cases involving roommate conflict, residents will participate in a mediation process. If mediation does not resolve the conflict, Housing and Residence Life reserves the right to change housing assignments as necessary. In situations where there is demonstrated roommate incompatibility, a room change may be warranted. However, when roommates cannot agree on which student should relocate, Housing and Residence Life reserves the right to reassign both students. Room changes are not considered an immediate solution to roommate conflicts except in situations involving health, safety, or other extenuating circumstances.

Residents have primary responsibility for maintaining reasonable conditions for study and sleep in University housing. With this in mind, certain behaviors are prohibited based on their disruptive nature. These include:

Noise from the residence halls that disturbs classes and/or other normal University activities. Speakers playing in or near windows to amplify sound to the outdoors.

Screaming and/or yelling in hallways, stairwells, outside windows, etc.  Sports activities in the hallways. Slamming doors.

Courtesy hours are in effect 24 hours a day.

Quiet hours are from 10 p.m. to 10 a.m., Sunday through Thursday, and Midnight to 10 a.m., Friday and Saturday.

During courtesy hours, students are asked to be considerate of the needs of others at all times and to comply with requests for maintaining a reasonable level of quiet. Ideally, students will continually monitor their own behavior so that confrontations are not necessary. During quiet hours, noise must be reduced so that sounds cannot be heard more than two doors down the hall or an equivalent distance. In addition, a 24-Hour Quiet Period is in effect prior to and during final examinations. This is designed to provide residents with an atmosphere conducive to preparing for examinations if they desire to study in the residence halls. The 24-Hour Quiet Period will be active during the Fall and Spring semesters, beginning the weekend before the final week of scheduled classes.

As a member of a community, residents share both individual and collective responsibility for residential spaces. Residents are expected to notify Residence Life staff immediately if they encounter individuals damaging, stealing, and/or vandalizing residential facilities and properties. Students may be held accountable for damages which occur as a result of accidents, neglect, or intentionality.

Individual Billing: Each resident will be held accountable for damages, thefts, or vandalism for which they are personally responsible and will be billed accordingly.

Community Billing: In the event that individuals do not take responsibility for damages, the repair/replacement costs, thefts, or vandalism on a specific floor will be prorated among all residents residing with access to the affected area(s). This amount will be billed to the students' University account.

Common areas include, but are not limited to: shared kitchens, lounges, laundry rooms, study rooms, bathrooms, hallways, lobbies, and outside porches. Note: Housing and Residence Life staff reserves the right to close all common areas due to vandalism, misuse, or reserved events without notice.

Bathrooms: Community bathrooms are cleaned by the housekeeping staff. Personal items should not be left in community bathrooms or hallways. All other bathrooms need to be thoroughly cleaned by students and will be inspected periodically by housekeeping staff.

Furniture from common areas, such as lounges and study areas, must remain in their designated locations. Removal of furnishings from student rooms, lounge areas, and/or buildings is prohibited and may constitute a theft.

Residents are responsible for all damages done to their living and study area and/or loss of any furnishings therein, and are responsible for payment to the University for reasonable room damage charges. Charges may be made for damages to, unauthorized use of, or alterations to rooms, equipment, or buildings, including but not limited to:

• Altering any part of University housing accommodations/buildings, including installing locks or any type of security system or device.
• Marking, painting, damaging drilling into, or in any way impairing, defacing, or damaging any wall, ceiling, door, frame, partition, floor, wood or metalwork, wiring, fixture, plumbing, or equipment in University housing accommodations/buildings.
• Altering any equipment/devices that alter the existing plumbing and/or electrical systems in the residence halls.
• Attaching any foreign object or material to sprinkler systems, smoke detectors, exit signs, windows, cabinets, or appliances.
• Tampering with fire systems/devices including, but not limited to, pull stations, fire extinguishers, smoke detectors, and sprinkler systems.
• Installing draperies, shades, blinds, or other materials visible from a building’s exterior, or removing/altering provided window treatments.

Any damage to the room, residence hall, or common area space other than normal wear and tear, will be assessed to the responsible student(s) to the extent that they are identifiable. To the extent not identifiable, students of a room will be assessed for any damage to the room, the residence hall, or common area spaces on a collective basis. Costs for damage caused by failure to report maintenance concerns in a timely manner may also be billed to a student determined to be at fault, or all students assigned to a room if fault cannot be determined. The University will directly bill student accounts for any reasonable room damage charges, and payment shall be due no more than 30 days from the date the charges are posted to student accounts. Students will also be responsible for any collection, attorney and/or other fees in the enforcement of this policy.

All resident students who are assigned to undergraduate housing are required to purchase a meal plan. Freshman students are required to select either the PacerGreen Meal Plan, or the PacerGold Meal Plan regardless of their Housing Assignment. Upper class students may select from any of the residential meal plan options, with the exception of the Woodlands Block Plan. This plan is ONLY available to upperclass students assigned to the Woodlands Apartments.
If a meal plan is not selected by a resident student, the PacerGreen Meal Plan will be assigned as the default meal plan option.
Meal plans are administered by Dining Services. Any student wishing to request a meal plan exception must contact dining services. Housing and Residence Life will assign Meal Plans, however all other questions or concerns with Meal Plans should be directed to Dining Services. Changes to student meal plans can be made within the first two weeks of the fall and spring semesters by contacting Housing & Residence Life.

Additional meal plan or dining information 

Eligibility to live in Marywood housing is limited to full-time Marywood students and students enrolled in the University’s Intensive English, Global Education, or similar program. Full-time undergraduate students must be enrolled for a minimum of 12 credits each semester, and graduate students must be enrolled for a minimum of 6 credits each semester. Marywood’s residency requirement is that all unmarried, full-time undergraduate students must reside in University housing during their first two years of enrollment unless they are at least 21 years of age or are living with their parents/guardians in their primary family homes that are within a 45-mile radius of Marywood’s campus.

If a student is enrolled in 11 credit hours or less or drops below full-time enrollment status at any time throughout the term of this Agreement, they may remain in housing if they meet the requirement for a part-time student housing exemption. To request an exemption, residents must submit documentation via email to the Office of Housing and Residence Life within five business days after a confirmed change in enrollment status. Please note that a student changing from full-time to part-time status at any time during the academic year does not automatically release a student from the Housing Agreement. Submission of a part-time exemption request is still required.

Fire Safety - Building Evacuation Procedures

Know the location of all fire alarm pull stations and the fire safety equipment on the floor or in the building. Know the location of all exits throughout the building.

Upon Discovering Smoke or Flames

Go immediately to the nearest fire alarm pull station and activate the building alarm.

Vacate your room, close the door, and lock it, if time permits. (If you are in your room when the fire alarm sounds, check your door and doorknob to see if they are hot; if they are hot, do not attempt to leave your room. Keep your door closed. Hang something out of your window, call 911, and shout for help to attract attention).

Vacate the building as quickly and safely as possible by the nearest accessible exit. Keep fire doors closed. Do not use elevators. If you encounter smoke while exiting, keep as low to the floor as possible.

Upon Hearing the Fire Alarm Sound

Assume there is an actual fire somewhere in the building.

Promptly vacate the room, close the windows and door, and lock them, if time permits.

Vacate the building as quickly and safely as possible by the nearest accessible exit. Do not use elevators! If you encounter smoke while exiting, keep as low to the floor as possible.

When a fire alarm sounds, regardless of the cause, students must immediately evacuate the building.

After Vacating the Building

Leave the immediate area of the building.

Remain at least 200 ft. from the building at the designated meeting spot, until you receive further instructions from emergency personnel and staff members.

Fire Drills

Fire drills are conducted at least once per semester, in accordance with fire safety laws, to familiarize occupants with the sounds of the fire alarm, the emergency exits, the procedure for evacuating the building, and to ensure fire alarm equipment is properly functioning. Failure to evacuate immediately during a fire drill will result in disciplinary action and possible fines.

Fire Safety

All residential buildings are equipped with up-to-date fire protection systems, which include heat and/or smoke detectors.

Do not remove batteries from smoke alarms. This will result in disciplinary action.

Fire extinguishers are designed to fight small fires. Please identify where they are located and what kind of fires they are designed to fight. Do not block access to fire extinguishers. Report all extinguishers that are missing or damaged, or that have been used. Do not empty fire extinguishers as a prank.

Setting any materials on fire will result in disciplinary action which may include suspension or expulsion from the residence halls/apartments and possibly criminal prosecution.

Fire Alarm Activation

Causing activation of the fire alarm, whether accidental, negligent, or intentional may result in a fine. It costs the University $1,000 every time the fire company is dispatched due to false alarms and this cost may be passed on to residents.

Resident Assistants hold mandatory meetings for all residents at various times throughout the semester. The purpose of the meetings is to share information, solicit feedback from residents, and build community. Residents who miss these meetings without prior notification to their Resident Assistant may be subject to disciplinary action.

All University furniture within residential spaces has been inventoried and may not be removed, relocated outside of the assigned room or apartment, dismantled, or modified except by authorized University personnel. University furniture may not be placed in hallways, stairwells, lounges, other common areas, or outdoors. Furniture may not block exits, doorways, or pathways of egress. Any furniture arrangement determined by the Office of Housing and Residence Life to present a safety or fire hazard must be corrected immediately and may be removed at the resident's expense.

The following items are prohibited in residential spaces: couches, sofas, recliners, waterbeds, lofts, double beds, homemade furniture, and any other furnishings not approved by the Office of Housing and Residence Life. Students may not elevate beds on top of other furnishings or create makeshift lofting systems. Any unauthorized lofts or unsafe furniture configurations will be removed by Facilities staff at the resident's expense. Residents who remove University furniture from their assigned space or place University furniture in unauthorized locations will be charged the full replacement value for each item. Costs associated with damage resulting from dismantling, modifying, or improperly moving University furniture will be billed to the responsible student(s).

The furniture and contents of common areas must remain in their designated locations at all times. Residents found in possession of common area furniture may be subject to disciplinary action and fines.

The playing of sports (e.g. basketball, baseball, football, hockey, soccer, Frisbee, the riding of a skateboard, bicycle, roller skates, rollerblades, etc.) and throwing of water, water balloons, or the use of any item that expels a projectile in the living areas is prohibited. Storage of sporting equipment (e.g. bicycles, hockey equipment, sports gear, etc.) is not permitted in common areas (e. lounges, hallways, bathrooms, etc.). Sports items or equipment involved in policy violation may be confiscated and will not be returned except to be removed from the building.

Housing and Residence Life staff members will conduct room inspections at least once each semester in order to ensure that residents comply with University policies and health and safety regulations. These inspections will be conducted at break periods and/or periodically throughout the semester. Unannounced inspections may also occur at any time as deemed necessary to ensure that University standards are being followed. Students are expected to clean their residences, remove all garbage, and maintain furniture in its proper location. Students may be subject to disciplinary action or fees if the residence fails to meet University standards. Prohibited items found during health and safety inspections will be tagged and may be confiscated and, in many cases, discarded. Students may retrieve confiscated items from the Office of Housing and Residence Life to return to their permanent home when departing campus for the next weekend or scheduled break periods. (See Room Entry or Room Searches for more information).

HOUSING AGREEMENT

All students are required to electronically sign the Housing Agreement in order to maintain their housing occupancy. Students who fail to sign the Housing Agreement prior to the start of the semester may have their housing assignment terminated.

See Housing Agreement

The Housing Agreement is binding for the academic year consisting of both fall and spring semesters, or the remaining balance thereof. Students not bound by the residency requirement who wish to cancel their on-campus housing before the start of the Fall semester must submit their request via eRezLife to Housing and Residence Life by August 1st. For Agreements commencing in the Spring semester, Students must submit the Release from Housing in eRezLife by December 1st. Such cancellations will result in a $300.00 cancellation fee. In many cases, the previously paid room reservation fee will be applied toward or retained as the cancellation fee.

An enrolled student who wishes to cancel this Agreement after checking into housing and occupying the room is responsible for all terms, conditions, and financial obligations of the Housing Agreement. If a student vacates their room without obtaining written approval of a cancellation, or if a student fails to take occupancy of their assigned room without written approval of a cancellation, the student will remain financially responsible for the room for the term of the Agreement.

Cancellation or release from the Housing Agreement is not granted until the student receives approval from the Office of Housing and Residence Life.  Housing and Residence Life will review applications for termination of the agreement, which are based on the following criteria and cancellation fees may still apply.

Housing and Residence Life may grant Agreement termination to a student when one of the following conditions is verified for the student:

• Withdrawal of University enrollment
• Transferring to another University/College 
• Taking a Leave of Absence
• Participation in student teaching, internship, study abroad or similar academic endeavor that requires off-campus housing.
• Residing with parents/guardian in their permanent family homes that are within a 45-mile radius of Marywood University.

Students should not presume that the termination request will be granted until formal notification of the decision is received from the Office of Housing and Residence Life. In the event the Housing and Residence Life Office grants a Release from Housing, a student’s Meal Plan can also be terminated.

Note: Commitment to a lease for housing off-campus while this Housing Agreement is in effect does not constitute a financial hardship and is not grounds for a release. Failure to check-in or move-in to University housing will not release these Agreement obligations for enrolled Marywood University students.

When Marywood University automatically terminates a Resident’s Housing due to violations of the University’s Conduct or residence hall policies, all monies paid for that semester are forfeited and the Resident remains liable for any unpaid room or meal plan balances at the time of termination.

Students who officially withdraw or take a leave of absence from, and are no longer actively enrolled at Marywood may be eligible for termination of the Agreement and refund of room and board fees under the following conditions:

• An official withdrawal from Marywood and, in turn, housing, is received prior to the opening day of Housing. This will result in a refund of room and board charges less the $300.00 cancellation fee.
• An official withdrawal from Marywood is received between the opening day for Housing and the 16th calendar day of the semester will result in a 25% room charge and a 75% refund of room fees.
• An official withdrawal from Marywood is received between the 17th and the 23rd calendar day of the semester will result in a 50% room charge and a 50% refund of room fees.
• An official withdrawal from Marywood is received between the 24th and the 30th calendar day of the semester will result in a 75% room charge and a 25% refund of room fees.
• An official withdrawal from Marywood is received after the 30th calendar day of the semester is not eligible for a room refund and Resident is responsible for 100% of room fees.

Resident will receive a daily prorated refund for board charges up to the 12th week of the semester, and any withdrawals after the 12th week will result in a forfeiture of all monies paid for board fees.

Residents are issued a Marywood Student ID Card or a hard key for room access. Hard keys are the exclusive property of Marywood and must be returned at the end of a student’s occupancy of a room when utilized. A charge of thirty-five dollars ($35.00) will be assessed by Facilities for lost hard keys or keys not returned upon move out. Additional fees may be assessed to cover the cost of a lock change, if necessary. Students may not duplicate keys, alter any locks, or install additional locks without the prior written consent from Housing and Residence Life. Marywood Student ID Cards are issued on a yearly basis for the purpose of room access. A charge of twenty dollars ($20.00) will be assessed by Campus Safety for lost Marywood Student ID Cards.

Residents may not change rooms, assign or exchange spaces with another resident, or move into an unoccupied space without prior approval from the Office of Housing and Residence Life.

Any resident wishing to request a room change/bed change must follow the established room change process and receive written approval before relocating any personal belongings or occupying a new space. Residents experiencing roommate concerns are expected to participate in the Housing and Residence Life conflict resolution process before a room change request will be considered, except in situations involving health, safety, or other extenuating circumstances (See Conflict Resolution or Room Assignments, Reassignments, and Room Changes for more information).

An improper room change occurs when a resident moves to another room, permits another individual to occupy their assigned space, or swaps rooms without authorization. Residents found responsible for an improper room change may be required to return to their original assignment, may be assessed any associated charges, and may be subject to disciplinary action.

Housing and Residence Life reserves the right to reassign residents and modify housing assignments as necessary to support the needs of the residential community.

Washers and dryers are available in the residence halls for resident use at no additional charge. Laundry room facilities are intended for the sole use of current resident students only. No linen service is provided. Machine malfunctions may be reported via the online Work Order system.

Students should carry their Student ID card with them at all times. When locked out of their rooms, students should contact Campus Safety. Students may have to wait until Campus Safety Officers are available to address the lockout. A resident must present their student ID Card before the lockout is completed. This may include the resident finding and presenting their ID with a Campus Safety Officer present. If the resident cannot find their ID, the Campus Safety Officer may not permit the student access to the residence.

It is the responsibility of residents to promptly report any facilities or maintenance needs through the University’s online Work Order system. It is the student’s responsibility to properly complete the maintenance request with full name, building name, and room number. Failure to include all necessary information may result in a voided maintenance request. For emergency maintenance (i.e., a broken pipe, excessive water leak,), students should immediately contact Campus Safety. Costs for damage caused by failure to report maintenance concerns in a timely manner may also be billed to a student determined to be at fault, or all students assigned to a room, if fault cannot be determined.

Student parking is free at Marywood. Students must park in designated student lots or risk being ticketed by Campus Safety. Parking passes must be obtained from Campus Safety and students must comply with the rules and regulations outlined by campus safety.

Fire safety requirements prohibit cooking in the residence halls, except in the kitchenettes designed for such use. Cooking is only permitted within the designated kitchen areas of the Woodland Residences, Madonna Hall, Regina Hall Immaculata Hall, Perpetual Hall and Bethany Hall.

Free standing microwaves are not permitted in residence hall rooms. Students may opt to arrange to rent or purchase a MicroFridge. MicroFridges are designed to limit energy consumption, because the refrigerator turns off when the microwave is in operation, and vice versa.

Student-owned refrigerators or microfridge units are permitted in residence hall rooms, as long as specifications are less than or equal to the MicroFridge specifications (3 Amps/3.0 cubic ft.). Refrigerators or microfridge units that exceed these specifications are prohibited. 

The University is not responsible for any damage or injury to the student or any other individual or property in University housing beyond its control. The University is not responsible for any damage or injury from any act of another resident or any other person. The University is not responsible or liable to students for any personal property that is lost, stolen, or missing from University housing. Students are responsible for having adequate and appropriate insurance (i.e., homeowners’ supplemental insurance and/or renter’s insurance) to protect against any loss or damage to the Student’s personal property, University property and/or University housing (e.g. fire caused by student).

Maintaining a clean and healthy living environment is a shared responsibility between residents and the University. Residents are expected to keep their rooms, apartments, bathrooms, and shared spaces clean and sanitary by properly storing food, disposing of trash regularly, cleaning up spills promptly, and avoiding conditions that may attract pests.

Residents must immediately report any signs of pests or infestations through the University's online Work Order system. This includes, but is not limited to, bed bugs, ants, cockroaches, rodents, or any other pest-related concerns commonly found in residential living environments. Prompt reporting is essential to allow Residence Life and Facilities to respond effectively and prevent issues from spreading or worsening. In certain instances, it may also be appropriate to notify Residence Life staff of suspected pests or infestation to allow for a quick response.

Residents are expected to cooperate fully with any inspection, treatment, or remediation efforts, including following all instructions provided by Residence Life, Facilities, or pest control professionals. Failure to maintain a clean living environment, promptly report pest concerns, or comply with treatment directives may result in disciplinary action and/or financial responsibility for associated treatment, repair, or replacement costs.

Safety and security starts with you. Historically, Marywood and the surrounding area has been a safe community. However, like any community, crimes can and do occur. The University promotes campus safety and security in various ways, such as by educating students about safety and security issues and by providing 24-hour Campus Safety staff on-campus. In addition to the efforts of University staff, students must promote their own safety and the safety of others through their daily behavior. The following precautions are important and should be included in your daily routine.

In University Housing

Lock your door, even if you are only going to the bathroom or to the room next door. Many residence hall thefts from unlocked rooms occur while the residents of the room are on the same floor, but step out for "just a minute."

Do not lend your room/apartment key or ID card to anyone.

If you lose your room/apartment key, report it to Residence Life or Campus Safety.  Lock windows accessible from the outside, especially overnight.

Strangers loitering in/around residence halls should be reported to Campus Safety, 570-348-6242.

Do not prop residence hall doors open, including inhibiting the locking mechanism; remove and report door props if you see them.

Never open your door to strangers. Repair persons will carry proper identification.  Escort any guests you may have in the building.

Report unusual happenings to your Resident Assistant or Campus Safety.

In the event of an emergency, contact Campus Safety at 570-348-6242, and then inform your Resident Assistant. If you witness vandalism, report it to your Resident Assistant.

On Campus

When walking at night, use the best-lit route and attempt to travel in groups of two or more people.  If you are alone, call Campus Safety at 570-348-6242 to request an escort.

If you are a victim of a crime, notify Campus Safety immediately.

Emergency Rooms at Area Hospitals

Geisinger Community Medical Center: (570) 703-8000

Regional Hospital of Scranton: (570) 770-3000

Geisinger Convenient Care Scranton (570) 207-4054

Women's Resource Center Hotline: (570) 346-4671 (24 hours/day)

The Women's Resource Center provides comprehensive services for female and male victims of domestic violence, sexual assault, dating violence, and stalking in Lackawanna and Susquehanna Counties. Services include a crisis hotline, crisis counseling, emergency shelter, safe housing, legal services, support services, community education and advocacy.

The following items are prohibited in on-campus housing. This is not an all-inclusive list. Please contact Housing and Residence Life before bringing the item to campus if you are unsure the item is permitted.

• Free standing microwave ovens
• Toasters/toaster ovens/Air Fryers
• Crock pots
• Rice cookers
• Hot plates
• Electric skillets/grills
• Any item with exposed heating coils or heating elements
• 3D printers
• Air conditioners
• Space heaters
• Wax warmers/melters
• Extension cords - Non UL approved surge protector
• Multi-plug adapters
• Wireless routers
• Hoverboards, segways, or similar devices
• Halogen bulbs
• Multi-bulb lamps
• Candles (NO open flames are permitted in any Marywood University buildings)
• Incense
• Pets other than fish (Tanks must be 10 gallons or less)
• Damaging wall hanging devices: Including but not limited to; (NOTE: any damage resulting in use of these products will be billed to student)
  • 3M products of any kind (including Scotch brand)
  • Glue of any kind (Gorilla, masonry, super glue, etc.)
  • Double-sided tape
  • Adhesive Velcro
  • All Gorilla Glue products
  • Nails
• Obstructive window coverings: including but not limited to;
  • Anything considered a safety hazard
  • Large banners, posters or artwork
  • any outwardly facing decorations, signs, posters, artwork
  • any items that may be deemed offensive or discriminatory to others
  • any items that could leave residue, scratches or break window
• Items hung from or attached to the ceiling
• Plug-in string lights, including holiday lights and lit trees (Battery-operated lights are acceptable)
• LED lights with adhesive backing
• Alcohol or alcohol paraphernalia (includes any containers or glasses associated with alcohol)
• Due to Marywood’s Smoking Policy, smoking, any use of tobacco products, and other smoking related products (including vape devices and e-cigarettes) are prohibited.

Students or their guest are not permitted on the roofs of any residential buildings. Violators are subject to disciplinary action.

Housing and Residence Life has the sole right to make residence hall room assignments and reassignments. A student may be reassigned to another residence at any time during the academic year at the discretion of Housing and Residence Life staff. Administrative reassignments may be authorized when a student’s hygiene, health, or behavior may adversely affect other students in the residence. When possible, a student will be given 24 hours’ notice before an administrative room change occurs. If a resident unreasonably refuses to accept a roommate or hinders the assignment of, or occupancy by a roommate, the University may require the resident to be responsible for the total charge for the room. Room changes are subject to approval of Housing and Residence Life. Students may not move to another room or bed without obtaining permission in advance from Housing and Residence Life, and students may not occupy additional beds/furniture within their assigned room, even where vacancies exist. 

In most cases involving roommate conflict, residents will participate in a mediation process. If mediation does not resolve the conflict, Housing and Residence Life reserves the right to change housing assignments as necessary. Students concerned about roommate conflicts should first attempt to resolve issues informally with the guidance and assistance of their Resident Assistant and or the Resident Director.

Roommate and suitemate living agreements are designed to promote open communication, establish shared expectations, and support a positive living environment. Agreements are completed at the beginning of each academic year and encourage residents to discuss topics such as cleanliness, guests, study habits, sleep schedules, use of shared spaces, and communication preferences.

Living agreements are mandatory for all residential students and are subject to revision if and when occupants of a room, suite, or apartment change throughout the academic year.

Once a resident enters into a roommate or suitemate living agreement, they are expected to uphold the terms of that agreement unless all parties mutually agree to revisions. Residents experiencing concerns related to the agreement should first attempt to address issues through direct, respectful communication with their roommate(s) or suitemate(s).

Housing and Residence Life staff may review living agreements during roommate mediations or conflict resolution processes. Failure to adhere to agreed-upon expectations may be considered when determining appropriate interventions, including mediation, room changes, or other actions deemed necessary by Housing and Residence Life. (See Conflict Resolution or Room Assignments, Reassignments, and Room Changes for more information).

The total number of individuals permitted in a residence hall room, suite, or apartment may not exceed twice the assigned occupancy of the space.

Residents are responsible for ensuring that guests and visitors comply with room capacity limits and all University policies. Large gatherings, parties, or events that exceed the established occupancy limit or disrupt the residential community are prohibited.

Housing and Residence Life staff, Campus Safety, or other authorized University personnel may require residents and guests to disperse if a gathering creates a safety concern, interferes with the rights of others, violates University policy, or exceeds the permitted capacity of the space.

Residents are responsible for the care and upkeep of their individual rooms. Personalizing your living space is encouraged and an important part of making your room feel like home; however, decorations and furnishings must never compromise the safety of you, your roommates, or the residential community. Students may not make any permanent alterations to the walls, windows, floors, ceilings, doors, or University furnishings in residence hall rooms or common areas, including painting, drilling, or removing furniture.

Pictures, posters, and other decorative materials may be displayed, provided they are installed in an approved manner and do not create a safety hazard. To reduce fire risk, wall decorations, including posters, tapestries, photographs, flags, and similar materials, may cover no more than 20% of the total wall space in any residence hall room. Students are responsible for any damage caused by decorations or their installation. Damage requiring repair or repainting will be billed to the resident(s).

Only sticky tack, painter's tape, or up to 20 push pins may be used to hang decorations. The use of Command™ strips, mounting tape, nails (other than approved push pins), adhesives, glue, or other fasteners is prohibited unless specifically approved by Housing and Residence Life.

Decorations may not be lewd, offensive, promote or reference alcohol or illegal drug use, or be displayed in windows or on the exterior of room doors in a manner visible from outside the building. Decorations may not be suspended from windows, the exterior of the building, or in any location that interferes with other residents or University operations.

Room changes are not permitted during the first two weeks of each semester unless approved by Housing and Residence Life due to extenuating circumstances. After the second week of the semester, room changes may be approved based on space availability and operational needs.

Students requesting a room change during the designated room change period must:

• Discuss the request with their roommate(s), any other affected residents, and their Resident Assistant.
• Receive approval from Housing and Residence Life before moving. Room changes are not permitted without prior written approval.
• Complete a proper checkout of their current room, including removing all personal belongings, reviewing and signing the Room Condition Form (if applicable), and returning any assigned keys to Housing and Residence Life.
• Move into their newly assigned room within 48 hours of receiving approval, unless otherwise directed by Housing and Residence Life.

Requests submitted outside the designated room change period will be considered on a case-by-case basis. In most situations involving roommate conflict, students will be expected to participate in a facilitated roommate mediation before a room change is considered. Students should contact their Resident Assistant or Residence Director to begin this process.

Unauthorized room changes, room swaps, or occupancy of a room without prior approval from Housing and Residence Life are prohibited and may result in administrative reassignment, disciplinary action, and/or applicable charges.

Room Condition Forms (RCFs) are the official documents used by Housing and Residence Life to identify and track damages in your residence hall room. Prior to residents moving into their room, a thorough inspection of each room is conducted Housing and Residence Life and all damages or needed repairs are noted on the RCF. Residents are not held responsible for damages or needed repairs listed in the check- in section of the RCF. Upon checking into the residence halls, all residents will be able to review a copy of the RCF. Residents have the opportunity to conduct their own room inspection and report any discrepancies to their resident assistant within 48 hours of checking into their room. Any damages or missing items not listed on the RCF must be noted at this time to prevent a charge for these at check-out time.

If a resident does not report any discrepancies on the RCF by the deadline, the resident indicates that the room is in the condition listed on the RCF at the time of check-in.

Housing and Residence Life reserves the right to consolidate students who have open/available space(s) in their assigned living spaces. Housing and Residence Life also reserves the right to consolidate students for housing occupancy and capacity needs. When there is an open space it may be utilized at any time throughout the academic year for a student who needs a housing placement on-campus. Failure to comply with the consolidation policy may result in disciplinary action and/or additional housing fees.

ROOM ENTRY

University employees or their approved designees reserve the right to enter students' living areas to respond to emergencies, to perform routine maintenance work, to perform compliance checks prior to break periods, to maintain an environment that ensures the health, safety, and welfare of all residents, to enforce University policies, and/or to comply with federal, state, and local laws and regulations. By submitting a maintenance request, students consent to Marywood or a representative or contractor of Marywood to enter the Room. The University also reserves the right to enter students’ living areas at reasonable times, with or without advance notice, to inspect and repair the room. (See Health and Safety Inspection for more information).

The University respects each resident's right to privacy within their assigned living space. At the same time, residents are expected to comply with all University policies and regulations to support a safe and healthy residential community. Authorized University personnel, including Housing and Residence Life staff, Facilities staff, and Campus Safety, may enter student rooms, suites, or apartments for reasons including, but not limited to, emergency situations, maintenance or repair needs, health and safety inspections, occupancy verification, welfare concerns, and when there is reasonable cause to believe that a violation of University policy or applicable law has occurred (See Health and Safety Inspection for more information).

Whenever possible, advance notice of entry will be provided. In emergency situations or when immediate action is necessary to protect the health, safety, or welfare of residents or University property, prior notice may not be possible. During a room search, University personnel may inspect any areas within an assigned space where a policy violation or safety concern may reasonably exist. Any prohibited items observed in plain view may be documented and confiscated in accordance with University policy.

Searches conducted by civil authorities must comply with all applicable laws and legal requirements. The University will cooperate with law enforcement officials as appropriate and in accordance with legal obligations.

Searches

With appropriate prior authorization from the Assistant Vice President for Student Experience or designee, searches may be conducted:

• On students and their possessions while on University property;
• Within University housing, other campus structures, and their contents.  Potential reasons for authorized searches include, but are not limited to:
• Indication that University regulations and/or federal, state, local laws are being violated; 
• Indication that danger to Marywood community members exists;
• Indication that a student cannot be located for an extended period of time.

All students interested in on-campus housing must pay a non-refundable $300 Room Reservation Fee in order to secure a housing placement. The Room Reservation fee must be paid by the established deadline or no more than 48 hrs of receiving a housing assignment. Failure to pay the room reservation fee may result in an administrative loss of housing assignment. The Room Reservation Fee will be applied to a student’s room charge for the following semester.

Sexual assault is an act of violence. It is the violation of a person's mind and body. In legal terms, sexual assault is forced sexual contact through physical force, the threat of force, intimidation, coercion, or the inability of the victim to give consent due to physical helplessness (mental disability, intoxication, etc.) of which the assailant was aware or should have been aware. Sexual assault could happen to anyone, female or male, adult or child. It occurs within all races, ethnic groups, religions, and socioeconomic classes.

It is important to understand that sex without mutual consent is rape, regardless of whether or not physical violence or weapons were involved. Understanding the meaning of consent is critically important.

• Consent is based on choice.

• Consent is active, not passive.

• Consent is possible only when there is equal power.

• Giving in because of fear or coercion is not consent.

• Giving in to something because of wanting to fit in, feeling bad, or being deceived, is not consent.

• In consent, parties must be equally free to act.

• In consent, parties must be fully conscious and have clearly communicated their intent.

Guided by Marywood University's mission statement, this Roman Catholic institution is committed to belief in God, the recognition of the dignity of each individual, and to the development of a supportive community. To support this mission, the institution depends on strict adherence to standards of conduct set by its members. Among these are standards regarding human sexuality, any expression of which must affirm the integrity and dignity of oneself and others.

Sexual misconduct in all forms violates the sanctity of the human body and spirit and will not be tolerated within our community. In addition, sexual assault is a crime punishable by both civil and criminal legal action and is a serious violation of University policy.

Through the sexual assault protocol that follows, Marywood University seeks to provide a consistent, caring, and timely response when sexual assaults occur within the University community.

These procedures were created to:

• Support the recovery of a sexual assault victim by providing prompt and compassionate support services.

• Create a campus environment that both expedites and encourages the prompt reporting of sexual assaults.

• Facilitate the apprehension of assailants when such crimes are committed and the processing of cases through the campus judicial/conduct system.

 To accomplish these goals, the following information is provided:

• Procedures students should follow if a sex offense occurs, including who should be contacted, the importance of preserving evidence as may be necessary for the proof of criminal sexual assault, and to whom the alleged offense should be reported;

• Students' options to notify proper law enforcement authorities, including the on campus Campus Safety and local police, and the option to be assisted by campus authorities in notifying these authorities, if the student chooses to do so; and

• Existing counseling, mental health, or student services for victims of sexual assault, both on campus and in the community.

Procedures for dealing with sexual assault are addressed to the victim. Any student, staff, or faculty member assisting a victim of sexual assault is encouraged to follow these procedures.

• Get to a safe place as soon as you can.
• For your own safety and well-being, seek immediate support, information, and medical assistance. Help can be accessed through a number of campus and community resources.

It's important to know that the following steps will help guard evidence vital for prosecuting, should you at any time decide to pursue that option. The decision to report to the police or to go to court is yours alone. Even if you do not want to report the incident now, and you do not have to, you may reconsider at a later point.

• Go to the hospital for medical assistance.
• Do not shower, bathe, or douche.
• Try not to urinate.
• If oral contact took place, do not smoke, eat, or brush your teeth.
• If you change clothes, place them in a paper bag (plastic destroys evidence), and bring them with you to your medical examination.
• The hospital will call a counselor from the local Women's Resource Center to support you and provide follow-up resources during the hospital visit.
• Take care of your own needs-talking with someone you trust or keeping a journal can help you work through your feelings. Contact one of the resource people listed on the next page to assist you with this process.
• Whether the assault was recent or in the past, you may be experiencing physical and/or emotionally confusing reactions. Contact the Counseling Center at 348-6245 for support and to explore issues related to rape trauma syndrome.

Reporting Sexual Assault

Reporting within the University:

To encourage reporting, Marywood University pursues a policy of offering victims of sexual misconduct the option of limited confidentiality or full confidentiality.

Limited Confidentiality is understood to mean that a victim can report a sexual assault to a Campus Safety Authority (Residence Life Staff, Campus Safety, Student Activities Personnel, Student Organization Advisors) and request that no action be taken to hold the perpetrator accountable for an alleged sexual assault, after the victim has identified the perpetrator. The decision to pursue judicial/conduct action against the perpetrator by the Dean of Students Office using the victim's name will be determined by several factors, including, but not limited to the following: an established pattern of sexual assault by the perpetrator; the gravity of physical violence; and the victim's wishes. Students must understand that reporting via this option does not guarantee confidentiality. The Dean of Students will always consider abiding by the wishes of the victim, but may make the decision to pursue the perpetrator through the University's judicial/conduct system. A confidential Sexual Assault Report will be made for statistical purposes to be sure that all sexual assaults reported to the institution are documented. Names do not appear on the report.

Full Confidentiality is understood to mean that a victim can report a sexual assault to a counselor in the University's Counseling and Student Development Center and confidentiality will be maintained. If a victim of sexual assault desires that details of his/her incident be kept confidential, victims should speak with on-campus Counseling Center staff or off-campus rape crisis resources, who will maintain full confidentiality. Counseling Center staff members are available to help victims free of charge, and can be seen on an emergency basis. A confidential Sexual Assault Report will be made for statistical purposes to be sure that all sexual assaults reported to the institution are documented. Names do not appear on the report.

Reporting to the Police

If you decide to report an assault to the police, you can do so with the intent to prosecute, or you can make an anonymous report. To make a report with the police, you may contact the University's Campus Safety or the Dean of Students Office to facilitate the police coming to campus. If you intend to prosecute, in addition to sharing details of the incident with the police, you will be asked to undergo a medical examination for the purpose of collecting evidence.

If you choose to report the sexual assault to the police, but do not wish to prosecute, or to have your name associated with the report, you can make an anonymous report. The police will record the date and time of the assault, the mode of operation of the assailant, and any description of the perpetrator you can give. If the victim knows the assailant's name, it will be recorded. This report may influence the District Attorney's decision whether to prosecute another case, if the assailant has been named in one or more separate complaints. Also, the police store the information, in the event that pattern crimes by the perpetrator are detected.

Smoking and Vaping of any substance including but not limited to tobacco use is not permitted in University Housing. This includes lighters or any other smoking paraphernalia. All students are expected to follow the University's Smoke Free Policy. Students violating the policy will be referred to the Office of Student Conduct and result in disciplinary action.

Students are not permitted to operate a personal business, provide commercial services or solicit items in campus residence halls or apartments. Door-to-door sales or soliciting is not permitted. Housing and Residence Life staff or Campus Safety should be notified of the presence of any solicitors or salespersons. Trespassers will be escorted off campus and law enforcement may be contacted. Marywood individuals who are interested in promoting or implementing an activity, etc., must have permission from the Office of Housing and Residence Life.

Tampering with, disabling, damaging, or improperly using electrical equipment, door alarms, locks, card access systems, fire safety equipment, smoke detectors, sprinkler systems, fire extinguishers, emergency exit signs, security cameras, or any other safety or security device is strictly prohibited.

Any resident found responsible for tampering with or interfering with the operation of these systems will be referred immediately through the student conduct process and may be held financially responsible for any resulting damages, repairs, or emergency response costs. Violations may also result in criminal charges when applicable.

Entering or attempting to enter another resident's room, suite, apartment, or any restricted area without permission is prohibited. Unauthorized entry includes, but is not limited to, using another person's keys, ID card, or allowing individuals to enter a space without the consent of the assigned resident(s).

Residents may not enter vacant rooms or suites without prior approval from the Office of Housing and Residence Life. Entry into basements, storage areas, mechanical rooms, rooftops, custodial spaces, staff offices, or any other area designated as private, staff-only, locked, or otherwise not intended for student use is strictly prohibited.

Residents may not duplicate, share, lend, or misuse room keys, or ID cards. Propping open exterior doors, bypassing security measures, or permitting unauthorized individuals to enter residential facilities is also prohibited.

Residents may not access residence halls or assigned spaces while housing is closed and/or outside of the dates and times specified within their Housing Agreement. Residents requiring access to the residence halls outside of the dates and times specified within their Housing Agreement must have formal approval from the Office of Housing and Residence Life. Any resident found responsible for unauthorized entry, misuse of access privileges, or unauthorized occupancy may be subject to disciplinary action.

A guest is defined as a person visiting a student living on Marywood’s campus at the resident's invitation, including a student who resides in another residential building. A resident who resides in the same building and/or the floor in which they are visiting is considered a guest during the time that they are visiting the host. All individuals who are not living in Marywood’s residential community are considered guests, including commuter students and residents' family members. The following apply to all guests:

• Students are permitted to have guests in the residential portion of the building until midnight Sunday through Thursday.
• Overnight guests are permitted on Friday and Saturday only, unless it is a long weekend, (see details below).
• Twenty-four-hour visitation is permitted in the main common area 24-hour lounge of all traditional residence facilities. Sleeping is not permitted in any public space within the building.
• A roommate’s desire for privacy, safety, and normal use of their living space supersedes all guest privileges. Hosts should inform and obtain consent from roommates and/or apartment mates prior to having guests in their shared spaces.
• The total number of people allowed in any room is twice the room occupancy.
• Guests of students in Loughran, Madonna, and Regina must be signed in at their respective front desk by their host. This is necessary in order for staff to know who is in the building should an emergency occur.
• Guests must have a valid photo identification; this includes a Driver’s License and/or a Marywood ID (if applicable)
• Host must accompany their guest at all times. Actions of the guest are the direct responsibility of the host student.
• Guests are responsible for abiding by all campus policies and procedures. Guests may be asked to leave the residence halls or apartments at any time should they violate a policy or disrupt the campus community in any manner.
• The Host student shall be responsible and liable for any damages caused by the guest or the students’ guests or invitees to the living quarters, furnishings, or to any other area of the residence hall/apartment or its equipment.
• The amenities provided within university housing are intended for use by Marywood residential students, and are not directly intended or designed for use by non-resident students or Marywood guests. This includes but is not limited to laundry, shared kitchen spaces and showers.

Questions regarding policy interpretation are at the discretion of the Residence Director on call, the Residence Director of the building, or the Office of Housing and Residence Life.

An overnight guest is defined as a person visiting a student living on Marywood’s campus at the resident's invitation, including a student who resides in another residential building between the hours of 12 a.m. and 8 a.m., on permitted days (Friday and Saturday). A resident who resides in the same building and/or the floor in which they are visiting is considered a guest during the time that they are visiting the host. All individuals who are not living in Marywood’s residential community are considered guests, including commuter students and residents' family members. The following apply to all guests: 

• Overnight guests are permitted on Friday and Saturdays only, unless it is a long weekend.
• Overnight guests are limited to a maximum of two consecutive nights and no more than six nights per month.
• Resident students are permitted to host one overnight guest who is not a member of the Marywood Community.
• To host an overnight guest, hosts must have prior permission from all roommates/apartment mates.
• All students MUST register their overnight guests prior to their overnight stay by completing the Guest Registration Form in eRezLife.
• In addition to registering their overnight guests via eRezLife, Hosts in Loughran, Madonna, and Regina Halls are also responsible for signing in their overnight guests at their respective front desks, regardless if there is a staff member present.
• If special circumstances exist, a written request for an overnight guest on an evening other than Friday or Saturday or for a stay longer than two nights in a seven-day period may be submitted to Housing & Residence Life at reslife@marywood.edu.

Age Restrictions on Overnight Guests:

All guests must be 18 or older with a valid photo identification card. If a resident would like to host a guest who is under 18, they must obtain permission from Housing and Residence Life. Any guests that are not over 18 and do not have written permission to stay on-campus may be asked to leave Marywood University property.

In the event that a guest is under 18 and is found intoxicated, Residence Life or Campus Safety would contact the student's parent or guardian to pick them up from campus.

Hosts seeking overnight guests over 24 years of age or, in special circumstances, overnight guests under 18, must request advance permission from Housing & Residence Life via email at reslife@marywood.edu .

Please note, in such circumstances, guests under 18 also require verified permission from the minor’s parent or guardian.

Please also note that the overnight processes for Office of Admissions and Athletic Department recruits are separate from the policy stated above.

Weapons are not permitted on campus and thus residents are not permitted to keep weapons in the Residence Halls or Apartments. Persons with concealed carry permits are not permitted to carry weapons on campus. Included in the definition weapons: ammunition, bows and arrows, firearms, pellet/bb guns, paint ball guns, airsoft guns, water guns, Tasers, stun-guns, knives or any non-utensil bladed object, sling shots, nun-chuks and any item described as being an “offensive weapon” under the Pennsylvania Crimes Code. Possession of a firearm or weapon in University residence halls or firing a firearm/weapon or igniting dangerous explosives on campus will result in disciplinary action. Further clarification of what is a weapon under this policy can be found in the Student Handbook.

Anyone caught throwing an object out of or into a window, hanging items from, or leaning out of a window will be subject to fines for damage/clean up expenses, and disciplinary action. Screens must be properly kept in the window. Shouting out windows is not permitted. Individuals are not permitted to enter or exit a residence hall or apartment through a window. Students entering the room through a window or bringing items through a window, as well as the resident of the room that was entered, will face disciplinary action.