Pertinent Facts

For specific dates and deadlines, see Important Dates.

Full payment must be remitted to the Cashier's Office on or before the published due date.  The portion of scholarships and grants applicable to specific semester expenses have been deducted form this invoice. Your invoice and schedule reflect all adds, drops, and charges as of the date on your invoice. If additional charges are incurred due to a change in schedule after this date, it is the student's responsibility to take care of any additional charges at the time they are incurred.

Full payment is due on or before the published due date  or at registration, by mail, in person, or on-line through the QuikPAY option (available July 1, 2009).

QuikPAY: 

QuikPAY is a secure on-line student account billing and payment system, which allows the student or authorized payer(s), such as parents or guardians, to view the student account bill on-line, print the bill, and make on-line payments to their student's account.  Students and authorized payers will receive an e-mail notification when a new student account bill is available.

The QuikPAY system allows for electronic payments from a personal checking or savings account or credit card.  (PLEASE NOTE:  Credit card usage is limited to MasterCard, Discover, and American Express.  There will be a convenience fee of 2.75% added to each credit card payment when using this service.  This fee is not associated with nor passed on to Marywood University.) 

Financial Aid Plan:

Students may defer payment of that portion of the semester's expenses that will be covered by approved financial aid awards such as Federal Pell Grants, Federal S.E.O.G., Federal Perkins Loans, Marywood Scholarships and Grants, PHEAA Grants, and other state grants.

Payment by Student Loan:

Students who intend to pay for their educational expenses with a student loan may defer payment of the portion of expenses to be covered by the loan until the loan is approved. Please be advised that your lender will deduct 1% to 3% of the principal amount of the loan in orgination and federal default fees prior to disbursement. Students should apply for their loans by the end of July for the Fall Semester and by the end of November for the Spring Semester to insure that loan funds will be available at the start of the semester.

First-time borrowers are required to submit the completed Federal Stafford Loan Master Promissory Note (MPN) directly to American Education Services (AES) by the above dates. Renewal borrowers do not have to complete a MPN each year while in attendance at Marywood University unless their original lender has left that particular loan program. Applicants may need to complete additional documents with the Financial Aid Office in order to complete the loan process. First-time borrowers must also complete a "Federal Stafford Student Loan Entrance Interview Form" at the Cashier's Office, or on-line at www.aessuccess.org.

Loans are usually distributed in two electronic funds transfers (EFT) or by checks as follows: one-half of the approved amount for the Fall Semester and one-half of the approved loan amount for the Spring Semester. In such cases, the student may defer payment only for that portion of the loan, which will actually be disbursed to the University during that semester.

Student loan checks will be sent directly to the University from the lending institution. The student is required by the University to come to the Cashier's Office to endorse the check within three days after the student is notified that the loan check is received by the University. Loans disbursed by EFT will be automatically credited to the student's account upon verification of enrollment, loan amount, and receipt of any necessary documentation.

If a loan application is rejected, the student must make full payment of her/his account within 7 days after notification is received from the state guaranty agency, or the student must enroll in the Nelnet payment plan.

If a student fails to negotiate a loan check in a timely manner, or if a student does not pay the amount due the University when a loan is rejected, the University may also take any of the actions listed in the University policy on financial delinquency.

Nelnet Payment Plan: 

Marywood University has partnered with a third party vendor, Nelnet Business Solutions, to accommodate students who wish to make tuition payments monthly.  Through e-Cashier (an on-line transaction system, students can arrange for monthly automatic payments from a checking or savings account or by credit card.  Payers will have the option of having the Nelnet site retain their bank account information, or it may be entered each time a payment is made.  Once your account has been established, it will be referred to as My FACTS Account.  A $40.00 per semester non-refundable payment plan fee will be charged for this option.  This option is only available for the Fall & Spring Semesters.  If you have any questions, please contact Nelnet directly at 1-800-609-8056. 

Employer Deferred Plan:

Payment of tuition may be deferred if the student has provided a completed Application for Employer Deferment of Tuition Payment form, signed by the student's employer. Students are required to pay all fees and any portion of tuition not covered by their employer at the Cashier's Office by the due date or at registration. The student is responsible for any tuition not paid by the employer within the prescribed period. If the student or employer does not make scheduled payments on time, the University reserves the right to refuse to offer this payment plan to the student for subsequent semesters.

Credit Cards: 

Marywood University will no longer accept direct credit card payments for tuition, fees, room and board.  Credit card payments may be made through the QuikPAY system.  Miscellaneous charges, such as parking tickets, parking stickers, and Pacer Points, must be paid though the Marywood University Student Information System, rather than through QuikPAY.

Financial Delinquency:

If a student fails to make payment in a timely manner, or if a student does not pay the amount due the University when a loan is rejected, the University may take any of the actions listed in the University policy on financial delinquency, such as the right to refuse registration, admission to courses, transcript of credits, report of grades, student records, certificates, diplomas and/or any other official documents. Degree candidates will also have their names removed from the graduation list. The University reserves the right to refuse to offer the Monthly Payment Plan and Employer Deferred Plan to a student for subsequent semesters.

Tuition for Full-Time Undergraduate Students:

Full-time undergraduate students are charged a block tuition rate as published in the Financial Facts brochure each semester. Full-time students may register for 12 - 18 credits and can add or drop courses within this credit range during the refund/cancellation period without any financial adjustments to their bills, except for course fees. Students registered for more than 18 credits will be charged the tuition amount plus the published per credit charge for any credits above 18. The last day to add or drop courses is published each semester. There is no reduction in tuition and course fee charges made after this date, unless a student withdraws from all classes.

Students who wish to drop below 12 credits must complete a Change of Status Form in the Office of Academic Records by the published date to change from full-time to part-time. Students will then be charged the published per-credit fee for their undergraduate courses. No changes from full-time to part-time can be made after the published date.

Part-time students must also complete a Change of Status Form in the Office of Academic Records who wish to change from part-time to full-time (12+ credits) and must do so by date published as the last day to add classes for the semester.

Students who have changed their enrollment status will have their charges and financial aid adjusted accordingly.

Students who withdraw from all classes will have their student account balances adjusted according to the established refund/cancellation schedules. (See next section.)

Withdrawal and Reduction of Charges for Graduate, Part-Time Students, and Full-Time Undergraduate Students who Withdraw from All Classes:

Based on the date on which official notice of withdrawal is received by the Academic Records Office, the following cancellation policy shall apply, with the exception of some Social Work courses which have different starting dates. Academic Records will provide the calendar of dates with the students' schedules.

For specific deadlines, see Important Dates

Courses Dropped By	Tuition & Fees Cancelled	Tuition & Fees Owed **
the 9th day of the semester	100%*	0%
the 16th day of the semester	80%	20%
the 23rd day of the semester	65%	35%
the 30th day of the semester	50%	50%
after the 30th day of the semester	0%	100%

* Fees will be cancelled except for the Registration Fee and the Payment Plan Fee for those students who chose the monthly Payment Plan option (See the Financial Facts brochure for fee amounts).

** The entire percentage of tuition and fees owed to Marywood University must be paid in full at the time of withdrawal if full payment was not made by the published due date or at registration. The amount owed to Marywood is not affected by the payment plan selected by the student.

Room & Board Cancellation: 

Students who are approved to move out of University housing on or before the last date to add classes each semester will be assessed a $300.00 fee for room charges and a pro-rated portion of the board charges.  Students who are approved to move out of University housing after the last date to add classes each semester will receive a refund for a pro-rated portion of board charges only; up to the twelfth week of the semester.

Web Registration System:

Students who are pursuing a formal degree, certification or certificate program may make changes to their schedules (adds or drops) using the Marywood University Web Registration System. The above withdrawal schedule will apply.

Financial Aid:

Financial aid received by students who withdraw may also be adjusted. In accordance with current Federal regulations, those students who receive Federal financial aid and who withdraw from the University during the first 60% of a semester will have their Federal financial aid (Pell Grants, Supplemental Educational Opportunity Grants, Perkins Loans, Stafford Loans, and PLUS loans) adjusted based on the percent of the semester completed prior to withdrawal. That is, Title IV funds earned is defined as the same percent of the Federal financial aid received as the percent of the semester completed. This percent is calculated by dividing the number of days in this semester (excluding breaks of five days or longer) into the number of days completed (excluding breaks of five days or longer) prior to the withdrawal. Unearned Title IV funds must be returned to the corresponding programs. According to the current federal regulations, earned Title IV funds are used to pay institutional charges first.

The date of withdrawal used for calculating the return of Title IV funds is determined by the date the student completes the withdrawal process at the Office of Academic Records (see Withdrawal Policy above), unless there is documented evidence by the course instructor of class attendance beyond that date. According to the current federal regulations, there will be no adjustment to Federal financial aid after the completion of at least 60% of the semester.

Students who do not follow the official withdrawal procedure but who stop attending classes for all of their courses will be considered to have withdrawn at the 50% point of the semester, unless attendance is otherwise documented by the course instructor. Students who do not return from an approved leave of absence are considered to have withdrawn on the earlier of the official date of the leave of absence or the date the student notified the institution that he/she will not be returning to the institution.

According to current Federal regulations, unearned Title IV funds must be returned to the Title IV programs in the following order: Unsubsidized Federal Stafford Loans, Subsidized Federal Stafford Loans, Federal Perkins Loans, Federal Graduate PLUS Loans, Federal PLUS Loans received on behalf of the student, Federal Pell Grants, Academic Competitiveness Grants, National SMART Grants, Federal S.E.O.G., and other grants or loan assistance authorized by Title IV.

Semester-specific refund schedules for the return of Title IV funds policies or specific information about current federal regulations regarding refunds are available from the Cashier's Office.

Since class space is limited, students who register for a semester and decide not to attend, must notify the Academic Records Office in writing by the published due date, or students may withdraw from their classes via Marywood's website.    Non-attendance or non-payment does not constitute notification of withdrawal.

Refunds:

Refunds of financial aid/loan funds will be issued when a credit balance exists on a student's account. Refund requests before this time will not be honored. Students who have credit on their accounts must submit their requests for refunds in writing to the manager of the Cashier's Office. Students should plan to arrive on campus with enough personal money to make purchases, such as books, without depending upon financial aid funds.

Questions:

If you have questions on the Pertinent Facts or your invoice, call (570) 348-6212; on your schedule call (570) 348-6280; or on your Financial Aid call (570) 348-6225.