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Job Description

Fiscal Services

Accounts Payable/Budgeting Coordinator (#501)

Summary of Duties

Verify the completeness of documentation for payment of all invoices. Review invoices for appropriateness of sales tax handling. Data input for issuing checks both manual and e-checks; also mail checks and maintain appropriate check registers. Maintains manual and computer files for Accounts Payable records. Review travel expense reports and issue travel reimbursements and independent contractor payments. Perform miscellaneous filing and record keeping tasks. Set up new vendors as well as obtain W-9s as needed. Follow up on inquiries from vendors and Marywood personnel. Assist in the yearly budgeting process through data entry in the university's ERP system (Colleague). Prepare financial reports in Colleague and Synoptix. Process budget amendments as needed through the year. Answer phone calls and emails. Problem solving for budgeting issues as they arise. Assist fiscal office staff as necessary and provide backup support. Other duties as they arise.



Associates degree or equivalent experience.

Work Experience Requirements

At least three years related experience, preferably in Higher Education.

Special Qualifications

Proficient in Microsoft Word and Excel. Experienced in software implementation. Familiar with use of a calculator. Must be able to multi-task and provide excellent customer service in relation to coworkers, students and their parents, vendors, and the general public. Preference will be given to individuals with Ellucian (Colleague) software.

Essential Elements

Familiar with the routine of a business office, including financial and information systems. 

Other Elements

Assist other office staff as needed; respond to requests for information from other Marywood departments.

Physical Demands

Sitting 75%, filing and retrieving files 20%, walking between offices and buildings for meetings, etc. 5%. Ability to lift binders or stacks of paper reports and small office equipment, generally not more than 25 pounds. Stopping, bending to retrieve files, etc.

Marywood University is committed to being an equitable and inclusive workplace, and we encourage applicants who share our vision to apply. EEO/AA employer.
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