University Standing Committees

Budget Committee of the University

Purpose & Function

The Budget Committee of the University advises the Administration about broad issues that impact the annual institutional budget.  It is:

  • a forum for discussion of budgetary issues of interest to the University community;
  • an avenue of communication to the campus community about the budgetary process and related issues;
  • a means of evaluating the budget process;
  • a means of informing representatives of the University Senates of the budget planning process;
  • an opportunity for representatives of the University community to recommend annual budget priorities.

Membership

To assure maximum effectiveness, the members should have a keen interest in fiscal affairs with a total University viewpoint.

Committee members are responsible for establishing and maintaining communication links to and from their constituencies (Senates, Councils, Cabinet) to ensure that all employees have an opportunity to offer input on the budget process and priorities.  Committee members represent their constituencies on committee recommendations whenever possible.

Position Titles of Members on this USC

Vice President for Finance and Administration (Chair)
Assistant Vice President for Finance and Administration
Controller
Provost
One representative from the President’s Council
One representative from the Academic Council
Dean of Students
President of the Faculty Senate
One full-time member of the Faculty Senate
President of the Staff Senate
One member of the Professional Staff
One member of the Support Staff

Method of Selection of Members

The representative from the President’s Council is appointed by the President of the University.

The representative from the Academic Council is appointed by the Provost.

Faculty, Professional Staff, and Support Staff representatives are elected by their respective senates.

The rest of the members are ex officio.

Selection of Chair and Vice or Co-Chair

The Vice President for Finance and Administration is Chair of this University Standing Committee.

Term

Senate Presidents will serve according to the terms of Presidency as defined by their respective Senates.

Elected and appointed representatives serve for three years with possibility of reelection or reappointment for one consecutive term. Eligibility is effective again after a hiatus of one year.

Rest of the members are ex officio.

Meetings

Meetings are called by the Chair at least three times per fiscal year.

Documentation Requirements for this University Standing Committee

As provided in the University Standing Committee Policy, the Chair(s) of this University Standing Committee, in collaboration with the Office of the Secretary of the University and General Counsel, must provide the following documentation at the end of each Academic Year: 

Annual Report:            ☒Yes   ☐ No

Minutes of Meetings:   ☒Yes   ☐ No

Reports To

Vice President for Finance and Administration

    02/07/03 - Established by the President of the University as recommended by the Policy Committee of the University
    05/02/08 - Title change to Provost and Vice President for Academic Affairs
    03/16/10 and 06-16-10 - Revision of membership requested by Vice President for Business Affairs and approved by the President of the University
    07/01/2011 - Title change to Vice President for Academic Affairs
    11/14/11 - Membership revision approved by Vice President for Business Affairs to include the Vice President for Academic Affairs
    08/01/14 - Title changed from Dean of Students to Assistant Vice President for Student Life
    03/16/15 - Membership revision approved by the Vice President for Business Affairs to include the Presidents of all University Senates; number of meetings per fiscal year increased to four; and purpose and function revised to include University Senates information.
    10/26/17 – Proposal to revise the Description of the Budget Committee to reflect changes due to Academic Restructuring and to clarify terms with respect to one-year hiatus after completion of two full consecutive terms was presented.  The President of the University approved the proposal as recommended by the Policy Committee of the University.
    10/01/20 – Title change:  changed Vice President for Business Affairs and Treasurer to Interim Vice President of Financial Affairs and Treasurer.  Deleted the Controller and Assistant Treasurer position from the Membership and Selection.
    08/24/21 – The following changes were made to reflect the New Organization Structure outlined in the President’s Memo dated 5/26/21: Change title from Interim Vice President of Financial Affairs to Vice President for Finance and Administration; change Assistant Controller to Controller; add the position of the Assistant Vice President for Finance and Administration.  The following changes were made due to the merger of the Professional Staff Senate and the Support Staff Senate:  Delete the position of the President of the Support Staff Senate; change title of the President of the Professional Staff Senate to the President of the Staff Senate.  The number of meetings per year was changed from four to three to reflect how the meetings coincide with regularly scheduled Board of Trustees meetings.  The Documentation Requirements Section was added to all USC.  These changes were approved by the Vice President for Finance and Administration.