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Policy Development, Approval, and Dissemination

Policy Statement

University policies document the principles and procedures to be followed in various aspects of University life and, as such, are binding on members of the University community. Policies become operational upon formal approval by the Board of Trustees or the President of the University as Chief Executive Officer. Statements of policy approved by the President must be consistent with policies adopted by the Board of Trustees and must be within the limits established by the Board.

In a spirit of shared governance, the Board of Trustees and the President of the University welcome participation of all members of the University community in the development of policy.

The vice presidents of the University, as a group and as individuals, advise the President of the University.

The Policy Committee of the Univeristy acts in an advisory capacity to the President of the University on courses of action

affecting more than one area of the University, i.e., Academic Affairs, Business Affairs, Student Life, and University Advancement;
or limited to one school or area but having implications for the total University, another area, or another school;
or affecting the objectives of the University;
or affecting the long-range development of the University.

The Secretary of the University serves to provide administrative support and direction for development and dissemination of policies, including maintenance of the Marywood University Policies and Procedures Manual


Definitions

Policies are guiding or governing principles, formally approved to provide assistance in the conduct of University affairs.

Procedures are statements that provide for the orderly implementation of established policies through prescribed specific actions to be taken.

Classes of Policies for purposes of policy development

Administrative Policies describe the terms or conditions of affiliation of administrators, faculty, staff, students, and visitors with the University; the use of physical plant, such as buildings, grounds, and equipment; and other matters of a general nature.

Academic Policies are those that relate to the educational process and the academic portfolio of the University.

Student Life Policies concern exclusively the terms or conditions affecting student life as expressed in the mission statement of the Student Life Division.

Board of Trustees Policies are those by which the Board of Trustees operates and governs itself, and policies involving the relationship of the Board to the President of the University as Chief Executive Officer.

Procedures

Administrative Policies

Definition - Policies that describe the terms or conditions of affiliation of administrators, faculty, staff, students, and visitors with the University; the use of physical plant, such as buildings, grounds, and equipment; and other matters of a general nature.

Initiation - A request for a new policy or revision of an existing one may originate with any member or group of the University community. It is submitted to the Secretary of the University or to a vice president.

Development -

1. If the proposal is received by the Secretary of the University, she sends it to the President of the University for executive review. If the request is received by a vice president, s/he reviews the proposal and submits it to the President of the University for further executive review.
   
   
2. Following the executive review, the President sends the proposal to the Secretary of the University, indicating
   
   who should serve on an ad hoc editing committee with the Secretary of the University, and
   which senate(s), person(s), or other group(s) ought to review the edited draft;

   or if it is to go directly to the Executive Committee on Policy;
   or whether, because of the nature of its content, the policy or revision already has presidential approval;
   or whether the proposal is to be returned to the orginators for further study;
   or whether the issue is rejected.
   

3. If reviewers were not named, the Secretary of the University moves the edited draft on as indicated by the President.
   

   If reviewers were named, the Secretary of the University sends the edited draft to the reviewers, requesting that, by a specified date, it be forwarded to the Chair of the Executive Committee of the University Committee on Policy with comment to the effect that
   
   it is supported by the senate, person, or group as written;
   or it is supported by the senate, person, or group with attached commentary;
   or it is rejected by the senate, person or group with attached commentary.
    

4. The Chair of the Executive Committee places edited drafts on its agenda. The committee
   
   considers an edited draft and any comments from the reviewers;
   determines if and by whom further revision is necessary;
   and determines if and when it is to be placed on the agenda of the University Committee on Policy.
   
   
5. The Policy Committee of the University
   
   recommends it to the President of the University as written;
   or recommends it to the President with comment for possible revision;
   or sends it to the President noting lack of Policy Committee support.
   
   

Approval -

The President of the University, as Chief Executive Officer,

approves or rejects the policy as written;
or approves or rejects revisions;
or refers it to the Board of Trustees for action.

 Dissemination -

If the policy is formally approved, the President notifies the Secretary of the University who

enters it into the Marywood University Policies and Procedures Manual;
and notifies the Marywood community of the approval and effective date.

If it is not approved, the President returns it to the Secretary of the University who notifies appropriate persons of the status of the proposal.

Procedures

Academic Policies

Definition - Policies that relate to the academic portfolio of the University; and policies that concern the eductional process.

Initiation - A request for a new policy or revision of an existing one may originate with any member or group of the University community. It is submitted to the Vice President for Academic Affairs.

Development -

1. The Vice President for Academic Affairs reviews the proposal and determines whether to submit it to the President of the University for further executive review.
   
   
2. Following the executive review, the President
   

   sends the proposal to the Secretary of the University, indicating
   
   who should serve on an ad hoc editing committee with the Secretary of the University, and
   which senate(s), besides the Faculty Senate, and other person(s), or other group(s) ought to review the edited draft;

   or if it is to go directly to the Executive Committee on Policy;
   or whether, because of the nature of its content, the policy or revision already has presidential approval;
   or whether the proposal is to be returned to the orginators for further study;
   or whether the issue is rejected.
   

3. If reviewers were not named, the Secretary of the University moves the edited draft on as indicated by the President.
   
   If reviewers were named, the Secretary of the University sends the edited draft to the Chair of the Faculty Senate and other specified reviewers, requesting that, by a specified date, it be forwarded to the Chair of the Executive Committee of the University Committee on Policy with comment to the effect that

   it is supported by the senate, person, or group as written;
   or it is supported by the senate, person, or group with attached commentary;
   or it is rejected by the senate, person or group with attached commentary.

4. The Chair of the Executive Committee places edited drafts on its agenda. The committee
   
   considers an edited draft and any comments from the reviewers;
   determines if and by whom further revision is necessary;
   and determines if and when it is to be placed on the agenda of the Policy Committee of the University.
   
   
5. The Policy Committee of the University
   
   recommends it to the President of the University as written;
   or recommends it to the President with comment for possible revision;
   or sends it to the President noting lack of Policy Committee support.
   
   
   

Approval -

The President of the University, as Chief Executive Officer,

approves or rejects the policy as written;
or approves or rejects revisions;
or refers it to the Board of Trustees for action.

Dissemination -

If the policy is formally approved, the President notifies the Secretary of the University who

enters it into the Marywood University Policies and Procedures Manual;
and notifies the Marywood community of the approval and effective date.

If it is not approved, the President returns it to the Secretary of the University who notifies appropriate persons of the status of the proposal.

Student Life Policies

Definition - Policies that concern exclusively the terms or conditions affecting student life as expressed in the mission statement of the Student Life Division.

Initiation - A request for a new policy or revision of an existing one may originate with any member or group of the University community. It is submitted to the Vice President for Student Life.

Development -

1. The Vice President for Student Life, in consultation with the University Committee on Student Life, reviews the proposal and determines whether to submit it to the President of the University for further executive review.
   
   
2. Following the executive review, the President
   

   sends the proposal to the Secretary of the University, indicating
   
   who should serve on an ad hoc editing committee with the Secretary of the University, and
   which Student Life association(s), person(s), or other group(s) ought to review the edited draft;

   or if it is to go directly to the Executive Committee on Policy;
   or whether, because of the nature of its content, the policy or revision already has presidential approval;
   or returns the proposal to the originators for further study;
   or rejects the issue.

If reviewers were not named, the Secretary of the University moves the edited draft on as indicated by the President.

If reviewers were named, the Secretary of the University sends the edited draft o the reviewers, requesting that, by a specified date, it be forwarded to the Chair of the Executive Committee of the University Committee on Policy with comment to the effect that

it is supported by the Student Life association, person, or group as written;
or it is supported by the Student Life association, person, or group with attached commentary;
or it is rejected by the Student Life association, person, or group with attached commentary.

The Chair of the Executive Committee places edited drafts on its agenda. The committee

considers an edited draft and any comments from the reviewers;
determines if and by whom further revision is necessary;
and determines if and when it is to be placed on the agenda of the Policy Committee of the University.

The Policy Commitee of the University

recommends it to the President of the University as written;
or recommends it to the President with comment for possible revision;
or sends it to the President noting lack of Policy Committee support.

 

Approval -

The President of the University, as Chief Executive Officer,

approves or rejects the policy as written;
or approves or rejects revisions;
or refers it to the Board of Trustees for action.

Dissemination -

If the policy is formally approved, the President notifies the Secretary of the University who

enters it into the Marywood University Policies and Procedures Manual;
and notifies the Marywood community of the approval and effective date.

If it is not approved, the President returns it to the Secretary of the University who notifies appropriate persons of the status of the proposal.

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Related Documents

Policy Format
Cyclical Review of Policies

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History of the Policy

04/07/00 - Approved by the President of the University as recommended by the Policy Committee of the University
08/23/07 - Non-substantive changes made by the Secretary of the University to improve precision of language.

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MARYWOOD UNIVERSITY
POLICIES AND PROCEDURES MANUAL
Go to top of this page - Table of Contents - Index

Dolores M. Filicko, IHM
Secretary of the University

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Last update August 23, 2007
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