A. Origin of SGA Funds

Funds are transferred to the Student Government Association after receipt of the Student Activities Fee; therefore, the Student Government Association is responsible to Marywood University and to the student body for the resourceful channeling of its funds. The SGA may also coordinate fundraising efforts to meet specific financial needs if the General Assembly resolves to do so.

Student Government Association funds are allocated based on the priority of enriching student life through the SGA purposes as set forth in Article II of the SGA Constitution. Budget requests may be submitted through both semester funding requests, and through specific event funding requests. The Finance Committee must review all proposals following the regulations and procedures described in Article IV, Section 6 of the SGA Constitution and those listed within this section. All campus clubs and organizations will only be eligible for financial consideration if the following criteria are met:

A. General Funding Requirements

1. The club or organization must have an account on campus.
2. The Office of Student Activities and Leadership Development must approve any event that wishes to utilize SGA funds at least ten days prior to its scheduled date.
3. Each club must have submitted an evaluation form for any previous events that the club has sponsored to the Center for Student Activities and Leadership Development.

B. Acceptable Filing Standards

Maintenance of complete, accurate, and current files in the Center for Student Activities and Leadership Development is required for all clubs and organizations that wish to receive funding from the SGA. The Council of Clubs Prefect shall inform the Finance Committee whether or not a club or organization´s files are acceptable before that club or organization is eligible to receive funds. If the Finance Committee determines that records are incomplete, the funding request will be denied. Acceptable files must include the following:

1. A constitution
2. End of the Semester Reports
3. Current list of all officers and advisor
4. Evaluations of previous Student Government Association funded events.

C. Compliance with the Financial Committee

Clubs submitting funding requests must comply with all deadlines and procedures outlined by the Finance Committee per academic year and the SGA Constitution.

D. Substantiation of Financial Need

Any club or organization that requests SGA funds for a specific event must be able to demonstrate that they have explored all other fund-raising activities and provide proof that a specific amount of monetary aid is necessary for the successful continuation of the organization. Clubs will be responsible for submitting both a written and oral proposal to the Finance Committee. After reviewing the submitted materials and questioning a representative of the club that is requesting funds, the Treasurer shall present the Finance Committee´s recommendation at the next General Assembly meeting.

The following is a list of general regulations that must be followed in the allocation of any SGA funds:

A. General Funding Regulations

1. Funding for specific events should be allocated only in the semester during which the event is to be held;
2. A deductions from a club's allotment should be considered for each Council of Club meeting where no representative was present since the club's last application for funding;
3. The Student Government Association is unable to honor requests by individuals for funding of personal interests.
4. Specific event funding requests from Honor Societies may only be approved if the Honor Society requesting funds adequately demonstrates that the event will benefit the entire student body.