Policies and Procedures

The Center for Student Activities and Leadership Development and the Council of Clubs exist to assist student leaders in fulfilling their responsibilities. To achieve your goals, you are encouraged to follow these guidelines intended to enable the club to function effectively:

1. Attendance at Council of Club Meetings is mandatory for all clubs. (A club must have a representative at every meeting.) These meetings are designed to communicate vital information on policies and events for the upcoming year. Attendance at these meeting will also insure the organization's eligibility for Student Government Funds. The dates for the Council of Club meetings will be shared with each advisor.
2. Attendance at the Leadership Conference is also mandatory for all clubs. (A club must have a representative at the Conference in the fall and spring.) These leadership development opportunities are designed to enhance the clubs success. Attendance at these conferences will also insure the organization's eligibility for Student Government Funds. The dates for the Leadership Conferences will be shared with each advisor and Club Presidents.
3. A club representative should contact the Council of Clubs Prefect at least once a month. It is important to communicate regularly especially for assistance with any questions or problems that may arise. In addition, it is critical to contact the Center for Student Activities and Leadership Development when an event and a tentative date, have been selected. A team approach is essential so that organizations do not compete with or duplicate programs.
4. All clubs and organizations must submit an end of semester report. Any club, which does not file these reports, will be ineligible for additional funds until the reports are received, and will be considered inactive.
5. All clubs are required to complete and submit a program evaluation form after each event completed. Failure to complete and return this evaluation to the Director of Student Activities and Leadership Development will result in a suspension of future funds.
6. The Treasurer of the Student Government Association, in conjunction with the Graduate Assistant for Student Activities and Leadership Development, must approve fund-raising activities. Any club that receives Student Government funding must raise funds as well.
7. All club and organization money must be maintained in the on campus account.
8. All student organizations, which receive funding from the Student Government Association, must organize and implement a service project.. This service project must be approved through the Collegiate Volunteers Office prior to scheduling the event. When the event has been completed a group time sheet should be filled out and returned to the Collegiate Volunteers Office. This is the only means of verification to the Student Government Association regarding completion of service events. If a time sheet is not submitted, the club will be ineligible for future funding. Time sheets are available at the Collegiate Volunteers Office in Regina Hall. The Collegiate Volunteers Office also will assist with service project ideas and related issues.

SERVICE REQUIREMENTS

SERVICE REQUIREMENT FOR FUNDED ORGANIZATIONS

Student organizations which receive funding from the Student Government Association must organize and implement a service project. This service project must be approved through the Collegiate Volunteers Office prior to scheduling the event. When the event has been completed a group time sheet should be filled out and returned to the Collegiate Volunteers Office. This is the only means of verification to the Student Government Association regarding completion of service events. If a time sheet is not submitted, the club will be ineligible for future funding. Time sheets are available at the Collegiate Volunteers Office in Regina Hall. The Collegiate Volunteers Office also will assist with service project ideas and related issues.

SERVICE REQUIREMENT FOR ALL CLUBS AND ORGANIZATIONS

In order to enhance and unite the Marywood University Student body, all clubs and organizations are required to volunteer during the week of Spring Fling in the Spring semester. Our intent is to make it a week where clubs can run an event or volunteer time to help the week one open to all students. If your club would like to run an event during the week please contact the Spring Fling Committee no later than February 28th . If you would rather simply volunteer some time follow the procedures provided at the Council of Club Meetings. Each club/organization is required to have at least two members volunteer for decorations, set up, aiding in facilitation of an event, or for clean up. A few weeks before Spring Fling a sign up sheet will be hung in the Center for Student Activities and Leadership Development.

Consult the Constitution . . .

1. Council of Clubs Prefect:
   1. Serves as Chair of the annual Student Activities Fair;
   2. Reports monthly to the SALD office;
   3. Presides over all Council of Clubs meetings and prepares its agenda;
   4. Serves as a member of the Finance Committee;
   5. Maintains the records of each club on campus and enforces funding procedures as described in Article XI of the SGA Constitution; and,
   6. Presides over Finance Committee Meetings in the absence of the Treasurer.
2. Council of Clubs Vice Prefect:
   1. Presides over Council of Clubs meetings in the absence of the Council of Clubs Prefect;
   2. Succeeds to the Office of Council of Clubs Prefect should that office become vacant;
   3. Assists the Council of Clubs Prefect in maintaining records of each club on campus;
   4. Approves clubs and organizations in conjunction with the Center of Student Activities and Leadership Development Director;
   5. Serves as a member of the Community Outreach Committee;
   6. Serves on the Policy Committee; and,
   7. Responsible for recording minutes during the meeting and filing them in the SALD office.

1. Council of Clubs

The Council of Clubs shall exist to increase the collaboration and accountability of all clubs and organizations on campus to enrich student life through more diverse activities, opportunities, and academic experiences.