POLICY FOR RECOGNITION OF STUDENT ORGANIZATIONS

Marywood University herein establishes a system of recognition for student organizations for the following purposes: to insure the rights of students to freely form associations compatible with the Mission Statement and Goals and Objectives of Marywood University; to maintain the rights of the University to choose which student organizations it recognizes; to define the relationship between the University and student organizations; and to insure that the requirements for recognition, the privileges received through recognition and the policies and procedures that govern student organizations are administered in a nondiscriminatory manner. This Policy applies to Undergraduate and Graduate Student organizations, to organizations sponsored by the Athletic Department, and to Honor Societies.

The University expressly permits recognized student organizations to operate on campus. Although recognized student organizations are permitted to have external affiliations and may be part of an incorporated external organization or may be individually incorporated, recognition only sanctions the existence and operation of an organization on campus. Off-campus activities of recognized student organizations, unless expressly approved and/or sponsored in advance by the University, are the sole responsibility of the organization, its officers and members.

Recognized student organizations are private student groups and are not official components of Marywood University. Recognition does not permit a student organization to represent the University, engage in any contractual obligation in the name of the University, nor represent itself as being officially part of the University.

The University provides for two types of recognition: Registration and Certification. A third type of organization is the Support Group, which follows different procedures and is neither registered nor certified (see Appendix A).

REGISTRATION

Recognition as a registered student organization is accorded to all student groups that meet the standard "Requirements for Recognition" (see below).

CERTIFICATION

Recognition as a certified student organization accorded to registered student organizations that have established an association or working relationship with an official operating unit of Marywood University. The nature and extent of the working relationship are determined solely by the chief administrator of the operating unit (e.g. Department Chair, Dean, Director, etc.). The activities and programs of certified student organizations are not considered official programs of the operating unit unless expressly approved and/or sponsored by the chief administrator.

- Policy Committee

PROCEDURES FOR RECOGNITION OF STUDENT ORGANIZATIONS

REQUIREMENTS FOR RECOGNITION

1. Obtain the Recognition application from the Center for Student Activities and Leadership Development and submit it upon completion.
2. Accurately describe the purpose of the organization and operate in accordance with its stated purpose.
3. Submit a constitution and bylaws according to prescribed standards (except in the case of organizations to be sponsored by the Athletic Department, who must meet requirements of that Department).
4. Submit a membership list with the names of at least five to ten currently enrolled students.
5. Agree to and comply with the Notice and Acceptance of Recognition Limitations.
6. Agree to and comply with the Notice and Acceptance of the Assumption of Risk.
7. Agree to and comply with the Publications Code for Student Organizations.
September 4, 2007ovide the constitution and bylaws of any affiliated organization and certify that all conditions for affiliation meet the standards of Marywood University.
8. Limit membership to students, faculty, administrators and staff of Marywood University (and alumni/ae, in the case of some honor societies).
9. Sustain an active membership of a minimum of (5) students.
10. Sustain an active membership comprised of at least seventy-five percent (75%) students (except in the case of some honor societies).
11. Designate at least three (3) student officers in good academic and disciplinary standing.
12. Submit all changes in constitution, bylaws, officers or advisor to the Center for Student Activities and Leadership Development within two (2) weeks after the change(s).
13. Engage in an annual review in late Spring.
14. Adhere to University regulations.
15. Adhere to local, state, and federal laws.
16. Refrain from advocating, inciting, or participating in any material interference or physical disruption of Marywood University.
17. Refrain from the use of deceptive recruitment practices and the use of coercion, manipulation and proselytization techniques as a means of recruitment.
18. Refrain from participation in any hazing activities.
19. Refrain from any illegal discrimination.
20. Conduct all activities in a manner consistent with the Mission Statement and Goals and Objectives of Marywood University.
21. Conduct all activities in a manner that contributes to the intellectual, ethical, psychological, and personal growth of its members.
22. Refrain from using the organization for the financial enrichment of any officer, member, or affiliate.
23. Refrain from directly or indirectly using University resources for the express benefit of external benefit of external affiliates (except in the cases of national dues or membership fees).
24. Use dues and other membership fees for the express benefit of the organization and in fulfillment of its purpose.
25. Maintain financial accounts as required.
26. Refrain from entering or attempting to entering into contractual obligations without prior authorization by designated University staff.
27. Refrain from directly or indirectly using Marywood University resources in support of nay candidate for public office, except as permitted by University policy.
28. Refrain from soliciting funds outside the University without the express approval from the Director of University Advancement.

PRIVILEGES OF RECOGNITION

All registered student organizations and certified ones shall be eligible to:

1. Use the University facilities, equipment, and services at no charge or at a reduced rate according to prescribed policies and procedures.
2. Apply for activity funding from their respective Student Government (SGA, GSC).
3. Receive professional advising and other services from the Center for Student Activities and Leadership Development.
4. Collect dues, sponsor fund-raising events, and solicit funds on campus upon consultation with the Director of Student Activities and Leadership Development.
5. Be listed in University student publications.
6. Participate in University student activities.
7. Sponsor activities consistent with the purpose of the organization.
8. Distribute literature and organizational materials according to established University policies and in the manner designated by the University.
9. Use the University campus mail services.
10. Post materials on campus bulletin boards and other designated posting areas, according to the University guidelines (see Student Handbook).
11. Solicit membership on campus under the organization´s name.
12. Utilize campus services and participate in leadership programs, Council of Club Presidents, etc.

ADDITIONAL REQUIREMENTS FOR CERTIFICATION

1. The certified student organization must have established a working relationship with an operating unit of the University (e.g. an academic department, the Athletics/Recreation sector, etc.).
2. The purpose and activities of the certified group must be compatible with the purposes of the operating unit.
3. The administrator of the sponsoring unit must submit the documentation form approving certification and acknowledging the existence of the working relationship.
4. For groups working with academic units, certification status must be approved by the appropriate Department Chair and for extracurricular groups, approval of the Director of Student Activities and Leadership Development or Athletic Director.
5. The administrator assigns a faculty or staff member as advisor to the group, in consultation with the group.
6. The operating unit may establish additional requirements for certification beyond the standard requirements for recognition (e.g. for Honor Societies). Likewise, the unit may establish policies and procedures to guide and define the working relationship.

ADDITIONAL PRIVILEGES OF CERTIFICATION

1. The organization may use the name of the University internally for the purpose of distinguishing its status as a recognized student organization.
2. The sponsoring unit may afford the organization additional privileges beyond the standard privileges of recognition.

REVOCATION OF RECOGNITION

Violation of Recognition Requirements. Any violation of the recognition requirements may result in suspension or revocation of recognition. The Director of Student Activities and Leadership Development adjudicates all recognition violations. The decision of the Director may be appealed to the Vice President for Student Life.

Procedural Compliance. Once recognized, failure to engage in the annual review or to submit any changes in the Constitution and Bylaws, affiliations, advisorship and officers according to established time frames may result in suspension of recognition.

Withdrawal of Certification. Recognition as a certified student organization may be rescinded at the discretion of the sponsoring operating unit, the approving Dean or Vice President for Student Life. Revocation of certification will change the recognition of the group to registered status.

Denial of Recognition. The decision to deny recognition to a group must be accompanied by clear explanation of the reasons for denial.

Administration. The recognition process is administered by the Office of Student Activities and Leadership Development.

Review of Policy. This policy and procedure will be reviewed every three years, beginning in Fall 1996, by the University Committee on Student Life.

PETITION FOR ROCOGNITION CERTIFICATION AS A REGISTERED STUDENT ORGANIZATION AT MARYWOOD UNIVERSITY

WE, THE UNDERSIGNED STUDENTS AT MARYWOOD UNIVERSITY SUPPORT THE RECOGNITION/CERTIFICATION OF _________________________________

AS A REGISTERED STUDENT ORGANIZATION AT THE UNIVERSITY.

Signature	Student I.D. Number	Year In School	Department	Date
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.

SAMPLE CONSTITUTION

Article I — Name

Section 1. The name of this organization shall be ______________________________ ______.

Article II - Purpose

Section 1. The purpose of this organization shall be to ______________________________ __.

(i.e. promote, organize, manage, direct, assist, etc.)

Be sure to describe nature of club as well as types of activities.

Article III — Membership

Section 1. The membership of this organization shall consist of _________________________.

(i.e. undergraduate and graduate students, members of faculty and/or University)

Section 2. (Honorary members) (Associate members)

Section 3. Eligibility requirements ______________________________ _______________.

(i.e. Grade point average, special qualifications, etc.; should include method of appointment or selection)

Article IV — Officers

Section 1. The officers of this organization shall be ______________________________ ____.

(president or chair, vice-president or vice-chair, secretary/ies, treasurer, and other officers).

Section 2. Qualifications for each office.

Section 3. Term of office.

Section 4. Duties of officers.

Section 5. Provisions for removal of officers.

Article V — Meetings

Section 1. Regular meetings of this organization shall be held _________________________.

(i.e. monthly, semi-monthly, weekly, semi-weekly, etc.)

Section 2. Special meetings may be called at any time by the president or chair upon petition of ______ members or upon petition of ______ members of the Executive Board or Committee upon ______ days of notice of such meeting to members.

Section 3. A quorum shall consist of ______________________________ ____________.

(_____ members present at any regular or special meeting; ______ present and voting members at any regular or special meeting, etc.)

Article VI — Elections

Section 1. Election of officers shall be held ______________________________ ______.

Section 2. Who may vote - how — proxy votes, etc.

Section 3. Notice of election or appointment.

Article VII — Executive Authority

Section 1. The executive authority of this organization shall be vested in a _______________.

(Board of Directors, Executive Committee, Executive Board, Advisory Council, etc.)

Section 2. The _______________________ shall consist of _____, ______, ______, _____.

Section 3. Powers and Duties.

Section 4. Reporting to Membership.

Article VIII — Sponsors, Advisors

Section 1. There shall be (1, 2, or more) faculty advisors/sponsors who shall be members ex-officio, with/without vote.

Section 2. Method of selecting advisors/sponsors.

Section 3. Duties and/or responsibilities of advisors/sponsors.

Article IX — Committees

Section 1. Standing Committees (composition, appointment, membership, function, powers, and duties).

Section 2. Appointment of Committees — by (president/chair, executive body, etc.)

Article X — Dues

Section 1. The dues of this organization shall be _____ per (month, semester, quarter).

Section 2. Where funds are to be kept. Provisions for auditing, etc.

Article XI — Amendment

Section 1. This constitution may be amended by ______________________________ _.

(2/3 or 3/4 membership present and voting at any regular/special meeting; provision may be made for vote at more than one meeting).

Section 2. Provisions for advance notice of amendment.

Article XII — By-Laws

Section 1. Methods for adoption.

Section 2. Methods for amendment or revision.

NOTICE AND ACCEPTANCE OF RECOGNITION LIMITATIONS

It is understood and agreed that:

1. The organization is a private student group and is not an official component of Marywood University.
2. Recognition expressly permits the organization to operate only on campus.
3. The organization may not act on behalf of the University.
4. The organization may not represent itself as being an official component of Marywood University.
5. The organization may not engage in any contractual obligation in the name of the University.
6. Off campus activities of the organization are the sole responsibility of the organization, its officers and members unless expressly approved and/or sponsored in advance by the University.
7. Participation in the activities of the organization is voluntary and all attendant risks are assumed solely by the organization, its officers, members and non-member participants.

______________________________	___________________________	_________
President/Chair´s Name	Signature	Date

______________________________	___________________________	_________
Advisor´s Name	Signature	Date

___________________________________________________________________________

Official Use Only

Received in the Office of Student Activities and Leadership Development _____________

______________________________	___________________________	_________
Director´s Name	Signature	Date

Please return to the Center for Student Activities and Leadership Development

PUBLICATION CODE ACCEPTANCE

It is agreed that the publications of the organization will comply with the following publications code:

All published material of the organization will:

1. Comply with the 1978 Copyright Act.
2. Be distributed according to applicable policies and procedures.
3. Refrain from expressions that are considered obscene or libelous according to current legal definition, that advocate or incite a material interference or physical disruption of the education process or the peace, order, and discipline of the campus, or that advocate or incite imminent lawless action or the violent overthrow of the government.
4. Identify the organization as published and specify that the group is recognized student organization at Marywood University.

______________________________	___________________________	_________
President´s Name	Signature	Date

______________________________	___________________________	_________
Advisor´s Name	Signature	Date

___________________________________________________________________________

Official Use Only

Received in the Office of Student Activities and Leadership Development _____________

______________________________	___________________________	_________
Director´s Name	Signature	Date

Please return to the Office of Student Activities and Leadership Development

DO YOU WANT YOUR CLUB/ORGANIZATION

TO BE RECOGNIZED BY THE UNIVERSITY?

In order to have your club/organization recognized by the University the following information must be present and current in the club/organization file in the Center for Student Activities and Leadership Development.

Maintain complete, accurate and current files in the Center for Student Activities and Leadership Development. These files must contain:

_____ Current constitution

_____ Current advisor name and contact information

_____ Current list of all officers

_____ End of Semester Report

CLUB/ORGANIZTION END OF THE SEMESTER REPORT

CLUB NAME: ___________________________________________

CLUB ADVISOR: ________________________________________

CLUB PRESIDENT: ______________________________________

Below is a list of items that must be included in your End of the Semester Report in order for you to maintain active status as a club on Marywood University´s campus. Please return to the Center for Student Activities and Leadership Development at the last Council of Club Meeting of the semester.

• ACTIVITIES/PROGRAMS (Include date, and evaluation)
• MEETINGS HELD
• ACCOMPLISHMENTS
• CHALLENGES
• GOALS FOR UPCOMING SEMESTER
• CURRENT MEMBERSHIP LIST