All contracts for student organizations must be reviewed and initialed by the Director of Student Activities and Leadership Development. Following this initial review by the Director of Student Activities and Leadership Development, all contracts between any member of the College community and an outside agency or individual must then be signed by the Club's Advisor. The Director of Student Activities and Leadership Development and the club advisors are the only individuals who can commit the University to official contracts. No exceptions to this rule are possible.

• When you receive the official contract and rider from the agency or individual, review thoroughly with your advisor and make necessary revisions and negotiations under the supervision of the Director of Student Activities and Leadership Development. Contact the agent or individual notifying them of any revisions that need to be made. This should be done before making any physical changes to the contract.
• If you do not receive a contract from the agency or individual, you must create one. A contract form is available in the Center for Student Activities and Leadership Development. Once created, the contract will need to be sent to the agency or individual. Visit the Center for Student Activities and Leadership Development or contact one of the SAC Interns for more information.
• Upon approval, submit the contract to the Center for Student Activities and Leadership Development Secretary. It will be forwarded to the Director of Student Activities and Leadership Development for review and Signature. Allow 3 to 5 working days for review and approval.
• After the necessary approval has been obtained, make four photocopies of the signed document. One copy must be given to the Director of Student Activities, one to you advisor, one to attach to the method of payment you will be using. The original must be forwarded to the agency or individual.
• Complete a purchase order, or check requisition for payment to the agency or individual. In order to comply with the Internal Revenue Service regulations, the following information must be included on the voucher: name, address, zip code, social security number or federal identification number if performer is represented by an agency.
• Have your advisor sign the purchase order, or check requisition. If your advisor is not available you can meet with the Director of Student Activities and Leadership Development and have them sign the method of payment. Then, make one photocopy of it for your records. Attach the original to the contract and deliver it to the Fiscal Affairs Office in LAC 90.

Contracts completed without the signatures are null and void.