MICROSOFT OUTLOOK WORKSHOPS
Microsoft Outlook is an information management system designed to help you communicate with others. Using Outlook, you can send electronic mail messages over an intranet or Internet. You can schedule appointments, create contacts, manage tasks, and create notes. Outlook also enables you to share data with your co-workers.
- Advanced Outlook
- Archiving Email
- Creating Distribution Lists
- Creating Signatures
- Email Merges
- Responsible Email Use
- Using the Calendar
Advanced
Outlook
This session covers a variety of topics, based on learner interest and
need. Topics may include: creating and using new folders, designing a
signature, building distribution lists, archiving email, managing junk
mail, using the Out of Office Assistant, and using Tasks and Notes.
Archiving
Email 
Each
of us is given limited space on the Marywood email server. It is therefore
our responsibility to weed through and delete emails on a regular basis
and archive the rest (those you need to save and access at a later date).
This session will help you decide if you need to archive, and if so, what
folders you should be archiving. We will walk you through the steps you
need to take to make this process run as smoothly as possible.
Creating
Distribution Lists
If
you routinely send email to the same group of people, save time by adding
them to a distribution list that you can easily create. This workshop
walks you through the steps of creating a distribution list and also talks
about saving, sending, and editing the list.
Creating
Signatures
A
signature is personalized contact information (or even a witty quote)
that appears in the body of an email message, usually at the end. You
can create a personal or professional signature (or both) in Outlook and
have it automatically appear in the body of your message each time you
send an email. This session will help you create your very own signature,
in just a few steps.
Email
Merges
Have you always wanted to send out those merge letters via email? With
Office 2003, the process is quite easy. Using Word's mail merge feature,
you simply type the body of the email in Word, display your data (in Excel,
Access, a Word table, or even a Contacts List), and see how easy it is
to merge the two and send with Outlook. Save paper, money, and time with
this method!
Responsible
Email Use
Are
you a responsible e-mail user? Do you perform the following on a regular
basis: (1) Delete unneeded e-mails in your Inbox; (2) Delete unneeded
e-mails in your Sent Items; (3) Empty the Deleted Items; (4) Delete all
e-mails containing attachments; (5) Save all attachments to your PC's
hard drive; (6) Limit the sending of attachments ESPECIALLY when sending
to a listserv (such as MWADMIN); (7) Archive your folders, particularly
Sent Items and any new folders created; (8) Say no to stationary, colored
backgrounds, and graphics (particularly animated ones) in e-mails. If
you answered "no" to any of those, then you may not be a responsible
e-mail user. Each person with a Marywood e-mail address has a limited
amount of space on the server. It is our responsibility to weed through
unneeded e-mails and archive the rest on a regular basis in order to free
up that valuable space for all current users and future users. This session
will show you how to perform all of those tasks in order to become a responsible
email user.
Using
the Calendar
Learn how
to make, edit and delete appointments (single, recurring and all-day events)
on your Outlook calendar with ease. Examine and print the different screen
views of your calendar (daily, weekly, monthly). Share your calendar with
a co-worker or open an already shared calendar. Lastly, schedule meetings,
invite others, and keep track of the responses, all using Outlook's built-in,
networked calendar.
A "Learn
in 30" session
Copyright
© 2006 by Marywood University
Computer Training & User Support
Learning Resources Center - 2300 Adams Avenue - Scranton, PA
18509
(570) 348-6215
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This page was last updated on February 11, 2008