Conduct Policies and Procedures

Student/Institutional Relationship

Through enrollment at Marywood University, students accept the responsibility to meet all academic requirements and to act in accordance with the University’s mission, core values and policies. The University accepts a corresponding responsibility to make decisions that promote the community’s well-being and provide appropriate process to its members. All members of the community are encouraged to report and/or respond to potential policy violations.

Philosophy of Conduct

A vital part of a college education for students is the opportunity to develop and strengthen values and attitudes that guide responsible behavior in all areas of life. The conduct program challenges and supports students to learn about the consequences of their actions and to enhance their growth and development as mature adults.

The Joint Statement on Rights and Freedoms of Students is the reference document for the establishment of the conduct program (“Program”). To that end, the program strives to provide a fundamentally fair process in which behavior that infringes on others’ rights, the common good and/or the University’s rights as a corporate entity is addressed. The conduct program values community rights over those of the individual and promotes an educational atmosphere for students to learn and behave within the context of a University guided by a distinct mission and values.

Through involvement in the conduct program, students will have the opportunity to learn to appropriately self-advocate, reflect on their choice of behaviors and live responsibly in a diverse and interdependent community.

General Provisions

The Senior Director for Student Conduct and Residence Life is authorized to define and interpret the conduct policies and to manage the conduct program. Academic policy violations normally are adjudicated by an academic dean or designee. All correspondence with students related to the conduct program is through University email, which students are responsible for checking regularly. The standard of evidence in the conduct program is that of a preponderance of evidence, more than 50% certainty that the student is or is not responsible.

The conduct process is separate from and independent of the system of criminal and civil law, regulations and ordinances. The University will cooperate appropriately with civil authorities in the enforcement of the law.  The University may bring conduct charges concurrent with civil and criminal charges.  If a student faces concurrent charges, the Senior Director for Student Conduct and Residence Life may decide that the University should postpone its conduct hearing until law enforcement has completed the fact finding phase. Additionally, students may, and are encouraged to, file complaints with local law enforcement officials at any time consistent with federal, state and local law.  

Rules and Regulations

The conduct program usually is limited to behavior that negatively affects the pursuit of educational objectives and support of the University’s core values. No specific policy statement can apply to every situation, and the following are examples of behavior that are subject to the conduct program :

  1. Dishonesty: All forms of dishonesty including lying, cheating, plagiarism, providing false or misleading information, forgery, alteration, or fraudulent use of documents or identification. (See also Academic Honesty Policy)
  2. Disruptive Conduct: Disruption or obstruction of University activities or operations.
  3. Abuse: Harassment, stalking, bullying, physical harm, risk or threat of physical harm, verbal abuse, or similar actions of intimidation or coercion including hazing. (See also Anti-Discrimination, Sexual Misconduct, and Hazing Policies)
  4. Endangering Conduct: Any self-inflicted action or inaction that is a danger to a student’s health, safety, or welfare or that inhibits the student’s success at the University and is disruptive to others or the University community.
  5. Weapons: Illegal or unauthorized possession of firearms, other weapons or dangerous chemicals or use of any such item, even if legally possessed, in a manner that harms, threatens or causes fear. (See also Deadly Weapons and Fireworks Policy)
  6. Fireworks and Explosives: Unauthorized use, possession or storage of fireworks, explosives or hazardous materials on University property. (See also Deadly Weapons and Fireworks Policy)
  7. Theft: Unauthorized possession, removal or use of University property or the property of another.
  8. Damage/Vandalism: Damaging, making unusable or changing University property or the property of another.
  9. Failure to Comply: Failure to comply with the direction of University officials in the performance of their duties.
  10. Unauthorized Entry: Entry into any University building, office or other facility (roof, ledge, window, stairwell, closet, etc.), room or container (file cabinet, desk drawer, computer etc.) without proper authorization. Remaining without authorization in any building after the building is locked for the evening.  (Also see Safety Procedures and Campus Safety)
  11. Alcohol: Regardless of the person’s age, the possession, use or distribution of alcoholic beverages, being in the presence of such violation (constructive possession), possession of empty alcohol containers or being intoxicated on campus. (See also Alcohol & Controlled Substances Policy and Medical Amnesty Policy)
  12. Drugs: Possession, use, manufacture, solicitation or distribution of illegal or controlled substances except as expressly permitted by law; being in the presence of such violation; possessing paraphernalia to assist in the possession, use, manufacture, solicitation or distribution of such substances; or use, solicitation, or distribution of non-controlled substances for intoxicating purposes or effects. (See also Alcohol & Controlled Substances Policy)
  13. Indecent Conduct: Indecent, profane or obscene conduct.
  14. Failure to Act: In the presence of a violation, failure to intervene/confront, notify University staff or leave the area.
  15. Failure to Respect Each Person: Demonstrated lack of civility in resolving disputes and disagreements.
  16. University Regulations: Violation of any published University regulations.
  17. Laws: Violations of any federal, state or local laws. 

Medical Amnesty

This policy assures the community that when a student’s health and safety are in danger due to intoxication, alcohol poisoning or other drug-related emergencies, students who seek help for themselves or others will not be subject to conduct action for a violation of the University Alcohol and/or other Drug regulations. In such cases, student(s) will be required to meet with the Senior Director for Student Conduct and Residence Life or designee shortly thereafter to address the issues that caused the risk to the student’s well-being. To assist students in learning from the experience, the student(s) may be required to complete an alcohol/other drug assessment and/or to participate in counseling. A repeated pattern of similar incidents or failure to cooperate with the Senior Director for Student Conduct and Residence Life will be responded to on an individual basis and could result in conduct action. If additional or egregious policy violations occur during the same incident, the Senior Director for Student Conduct and Residence Life reserves the right to adjudicate the non-alcohol related violations.

Off-Campus Behavior

Enrollment at Marywood University is a voluntary decision, which includes a student’s acceptance of the responsibility to meet academic requirements and to behave consistently with the University’s policies, purposes and objectives at all times, on campus, off campus and in cyberspace. The University reserves the right to alert civil authorities to problems on or off campus.

Students as Neighbors: Most students who live in the local community make positive contributions, but all must understand the behavior expected of them as residents of these communities. Students are expected to demonstrate respect and concern for all members of both communities and behave as responsible citizens. Students are expected to understand that conduct investigation and charges will be initiated when the University’s interest, reputation and/or capacity to function as an academic community is involved.

Conduct Procedures

Conduct cases will be handled in accordance with the University conduct policy of appropriate process. If any member of the University community believes s/he has been the victim of or a witness to, or otherwise has reason to believe or become aware of, a violation of University policies by a student or student organization, s/he may file an incident report as soon as possible to the Senior Director for Student Conduct and Residence Life or the Chief of Campus Safety. In cases where a student organization is charged, the organization will be represented by two members, preferably the president and vice president, and will follow Marywood’s student conduct procedures. For incidents of a sexual nature, please see the University’s Sexual Misconduct Policy and Procedures.

  1. To submit an incident report, provide the following in writing:
    1. Date of the incident,
    2. Name of the student(s) involved,
    3. A statement of the circumstances,
    4. Names/contact information for witnesses,
    5. Victim’s impact statement/wishes for resolution/sanction.
  2. After receipt of a written complaint, the Senior Director for Student Conduct and Residence Life or designee will appoint a staff member to conduct an investigation of the charges and conduct a Preliminary Hearing. The Preliminary Hearing Officer will investigate the charges and may consult with all parties to determine if adjudication is warranted.
  3. The accused student will receive a notice by email of the charges and be notified to report for a Preliminary Hearing. Attendees at the Preliminary Hearing include the accused and the Preliminary Hearing Officer only. Requests for additional attendees as a reasonable accommodation for a documented disability or requests for any other reasonable accommodations throughout the hearing process because of a disability will be considered on an individual basis. The Senior Director for Student Conduct and Residence Life and the Office of Disability Services will partner with the student to explore possible accommodations. In the case of an alleged violation of the Endangering Conduct policy, a Counseling Center staff member may also be present. At the Preliminary Hearing, the charges and the conduct procedures will be explained and discussed. During the Preliminary Hearing, and at any stage of the investigation or adjudication of conduct charges, an accused student may refuse to answer any question(s) without the decision being held against him/her. If a student fails to meet with the Preliminary Hearing Officer, the Preliminary Hearing may take place in his/her absence and a decision may be made based on information available at the time.
  4. Should the Preliminary Hearing Officer determine further investigation is not justified based on a preponderance of the evidence, he/she will find the student not responsible or will assign another form of resolution.
  5. Should the Preliminary Hearing Officer determine the accused is responsible, or the accused admits responsibility, the Preliminary Hearing Officer may take conduct action up to and including Probation. When circumstances warrant Suspension or Dismissal, these actions are recommended to the Senior Director for Student Conduct and Residence Life.
  6. After the conclusion of the Preliminary Hearing, an accused student may request further adjudication only when she/he disagrees with the finding of responsible. When the accused student requests further adjudication or the Preliminary Hearing Officer determines that further investigation and conduct consideration are warranted, the following steps are initiated:
    1. He/she must request a Formal Hearing in a letter to the Senior Director for Student Conduct and Residence Life within three (3) days after the Preliminary Hearing determination and any sanction has been communicated. The letter should indicate the preferred means of further adjudication through either the Conduct Board or an Administrative Hearing and the reason for requesting a Formal Hearing.
    2. If the Preliminary Hearing Officer determines that further consideration is warranted, he/she will inform the Senior Director for Student Conduct and Residence Life who will begin arrangements to convene the Formal Hearing with the Conduct Board or an Administrative Hearing Officer.
    3. A copy of the written charges is then forwarded to the Conduct Board or Administrative Hearing Officer.
    4. The Senior Director for Student Conduct and Residence Life notifies the Conduct Board or the Administrative Hearing Officer, and the accused student of the date, time, and location of the hearing.
    5. The student will have no less than five (5) days to prepare for the Formal Hearing.
    6. Should the Conduct Board be inoperative, the Senior Director for Student Conduct and Residence Life or designee reserves the right to adjudicate the case.
  7. To request that the sanction imposed during a Preliminary Hearing be reconsidered, the accused student must send a letter to the Senior Director for Student Conduct and Residence Life within three (3) days after the Preliminary Hearing sanction has been communicated. The letter should indicate:
    1. The policy that was violated and the sanction that was assigned;
    2. The reason(s) why the student believes the sanction should be revised;
    3. What sanction the student believes should be imposed and what the student will learn from the sanction;
    4. A statement of how the student’s conduct history, if any, relates to the sanction; and,
    5. What the student learned during the process.
  8. The outcome of the case is considered to be part of a student’s educational record and disclosure of information must follow FERPA guidelines.

Administrative Hearing Officers: The Senior Director for Student Conduct and Residence Life or his/her designee will be the Administrative Hearing Officer unless he/she served as the Preliminary Hearing Officer or circumstances clearly suggest it would be in the student’s best interest for another person to act as the Administrative Hearing Officer. With the student’s approval, the Preliminary Hearing Officer may be appointed as the Administrative Hearing Officer. Administrative Hearing Officers are empowered to take conduct action up to and including Probation. Administrative Hearing Officers recommend Suspension or Dismissal to the Senior Director for Student Conduct and Residence Life.

Conduct Board: The Conduct Board is composed of 15 members: six (6) faculty members, six (6) full-time undergraduate students, and three graduate students. The graduate and undergraduate student governments appoint the student members of the Board. The Executive Committee of the Faculty Senate appoints the faculty members. A panel of two (2) faculty members and three (3) students is drawn. Two (2) faculty members and two (2) students constitute a quorum. A student will be selected as Chair for each hearing. The Board decides responsibility for alleged violations, interprets rules and regulations as they relate to individual incidents and community values, and determines sanctions when appropriate. The Senior Director for Student Conduct and Residence Life is the Conduct Board Chair and acts as an advisor during hearings.

Formal Hearing Procedures

  1. The Formal Hearing will be private, unless the accuser or accused requests an open hearing and all parties agree. Requests for an open hearing must be made in writing to the Senior Director for Student Conduct and Residence Life at least 24 hours prior to the hearing. If an open hearing is granted, only current Marywood staff, faculty, administration, and students may observe the hearing, with the exception of the Board’s deliberation. The hearing is not to be interrupted by observers and the Chair or the Senior Director for Student Conduct and Residence Life may require observers to leave if determined necessary.
  2. A recording or a written record will be made.
  3. The charges and evidence will be presented by the Senior Director for Student Conduct and Residence Life or his/her designee, or the Preliminary Hearing Officer.
  4. The accused and the student accuser may be accompaniedv by a Marywood employee or Marywood student whose role will be advisory in nature. Requests for additional attendees as a reasonable accommodation for a documented disability or requests for any other reasonable accommodations throughout the hearing process because of a disability will be considered on an individual basis. The Senior Director for Student Conduct and Residence Life and the Office of Disability Services will partner with the student to explore possible accommodations. The Advisors’ names must be submitted to the Senior Director for Student Conduct and Residence Life at least 24 hours prior to the hearing.
  5. Any party may present witnesses subject to the Chair’s/Administrative Hearing Officer’s or Senior Director for Student Conduct and Residence Life’ determination of the witnesses’ relevance to the case. The parties involved are responsible for contacting appropriate witnesses and informing them of the date, time, and location of the hearing, unless other arrangements are made with the Senior Director for Student Conduct and Residence Life. Names of witnesses, and the relevance of their testimony, must be submitted to the Senior Director for Student Conduct and Residence Life at least 24 hours in advance of the hearing. Witnesses normally are not present throughout the hearing. Exceptions based on the judgment of the Chair/Administrative Hearing Officer or the Senior Director for Student Conduct and Residence Life may be made. Requests for exceptions to this procedure must be made in advance to the Senior Director for Student Conduct and Residence Life or his/her designee.
  6. If an accused student fails to appear at the Formal Hearing, the Chair or Administrative Hearing Officer will decide if the Formal Hearing will take place without the presence of the accused. If the absence is unexcused, the accused will forfeit any right to appeal. No recommendation or imposition of sanction will be based solely upon the failure of the accused to appear at the hearing.
  7. The Chair or Administrative Hearing Officer, if not the Senior Director for Student Conduct and Residence Life, will make known the decision to the Senior Director for Student Conduct and Residence Life and submit and a written statement of the reasons for the decision. The Senior Director for Student Conduct and Residence Life will notify the accused student in writing/email of the decision. The outcome of the case is considered a student’s educational record and disclosure of information must follow FERPA guidelines. Additionally, in cases of crimes of violence, anyone may be informed of the outcome of the case if the accused is found responsible.
  8. Standards of appropriate behavior will be maintained by all in attendance. Failure to do so may result in the forfeiture of the remainder of the hearing. The Chair/Administrative Hearing Officer or the Senior Director for Student Conduct and Residence Life will make the determination.

Procedures for Appeal

  1. The accused student may appeal the results of the Formal Hearing by stating so in a letter to the Assistant Vice President for Student Life within five (5) days after the decision has been communicated orally or in writing/email. The accused student must demonstrate in the letter one or more of the following:
    1. that s/he did not receive a hearing consistent with the process defined above;
    2. that the sanction was arbitrary or capricious;
    3. that certain relevant evidence was not reviewed; or,
    4. that new evidence is available.
  2. For an appeal to be considered, the assistant vice president must agree that the accused student has demonstrated one or more of the reasons listed in #1.
  3. Normally, an appeal will be limited to a review of the report of the Board or the Administrative Hearing Officer. Such a review, when granted, is the final appeal step in the University conduct process.
  4. When grounds for an appeal have been established, one of the following procedures will be followed. Notification of the result of the appeal will be sent in writing/email to the accused student. The outcome of the case is considered a student’s educational record and disclosure of information must follow FERPA guidelines. Victims will be notified of any sanctions assigned to the accused that impact the victim. Additionally, in cases of crimes of violence, anyone may be informed of the outcome of the case if the accused is found responsible. The assistant vice president may
    1. accept the report as presented;
    2. accept the report with a specific reduction or increase in the sanction;
    3. dismiss one or more of the charges entirely;
    4. return the case to the Conduct Board or Administrative Hearing Officer for further proceedings; or
    5. the assistant vice president may establish an Appeal Board including an administrator and two (2) representatives from the Conduct Board. The assistant vice president or designee will serve as Chair (ex-officio) of the Appeal Board. Board decisions in all cases are advisory to the assistant vice president. The Appeal Board will determine the procedure to follow after consideration of the specific case. The Appeal Board will adhere to the principles of appropriate process as stated in the University’s conduct procedures.

Sanctions

Conduct action is based on the seriousness of the policy violation, individual circumstances, the best interest of the University community and the student’s education and growth. As such, the University reserves the right to impose different sanctions based on various factors of the case.  Sanctions will be stated in writing and maintained as a formal record by the Senior Director for Student Conduct and Residence Life Office. A combination of sanctions may be invoked when appropriate. Students who repeatedly violate University policy will be assigned progressively more serious sanctions. If sanctions are not completed, a Conduct Hold will be placed on the student’s account. The sanction, or combination of sanctions, which may be imposed upon individuals or organizations, includes the following:

Policy Reminder
A Policy Reminder is a written notice that the student’s behavior required conduct proceedings. The nature and circumstances of the conduct does not deserve further action, but the reminder is recorded in the Office of the Senior Director for Student Conduct and Residence Life for future reference for the duration of the student’s enrollment.

Restitution
Restitution is the reimbursement for damage, destruction or misappropriation of property. 

Fines
Fines are penalty fees payable to the University depending on the degree of infraction. The amount is determined by the Preliminary Hearing Officer, Conduct Board or Administrative Hearing Officer. 

Educational Tasks
Educational Tasks are assignments that promote the education of the student through experiences are designed to enhance personal growth, improve understanding of the community and/or contribute to the larger community outside of the University. 

Restricted Access/Loss of Privileges
Loss of Privileges may include visitation, parking, attending University functions or representing the University in extracurricular activities. For organizations, restricted access may include restrictions on the number, content and purpose of gatherings. Restricted Access is official notification that an individual is not welcome to visit campus facilities or a specific community member(s). This may be administered for a specific building or general areas of the campus with or without a termination date. In some cases, it is known as a No Trespassing Notice or No Contact Order. The University may request intervention of civil authorities if an individual violates this restriction.  

Removal from University Housing
A student may be dismissed from living in University Housing and/or banned from visiting University residence facilities. Students with board contracts receive a pro-rated refund as described in the Housing Contract; no reimbursement is provided for the balance of a housing agreement. 

Conduct Hold
A Conduct Hold is a restriction placed on a student’s account for failure to complete a sanction. A Conduct Hold prevents the student from registering for classes and/or other services normally provided by the Registrar’s Office.

Probation
Probation is a sanction that includes a specified period of time during which the student must demonstrate the Probation is a sanction that includes a specified period of time during which the student or organization must demonstrate the ability to comply with University rules, regulations, and/or other conditions imposed. Students who are recipients of University scholarships and are placed on Probation may be subject to gradation or removal of that scholarship during the term of probation. Any additional violation of University policy, however minor, may result in Suspension or Dismissal. Probation may be administered in two forms.

  1. Specific Probation: with or without conditions, is imposed for a specific period of time. Conditions may include any combination of the sanctions listed above.
  2. General Probation: imposed for the student’s tenure at the University. 

Interim Suspension
Interim Suspension is the temporary suspension of a student’s enrollment, housing, or other University privileges (or organization’s recognition) pending full consideration of a conduct hearing. The Senior Director for Student Conduct and Residence Life or his/her designee will determine if there is reasonable cause to believe a student or organization has violated any of the University’s rules and regulations and that danger or disruption will be present if the student is permitted to remain on campus or in University housing.

Suspension/Disbanding of Student Organization
The organization must disband for a specified period of time or permanently. Individual students who do not comply with the sanction (i.e. the organization functions underground) may face individual conduct charges. 

Suspension

Suspension is the termination of student status for a specified period of time. Conditions of reinstatement are included in the Preliminary/Formal Hearing Results notice. A suspended student is charged fees for the semester in which the suspension occurs in accordance with the published University Withdrawal and Refund Policy Statement. A grade of “W” is assigned for the same semester courses remaining on the student’s transcript. A statement of the student’s status is sent to the Vice President for Academic Affairs, the Vice President for Enrollment Management, and the Registrar. The record of the sanction is maintained for seven years in the Senior Director for Student Conduct and Residence Life Office. Since the majority of undergraduates are legal dependents of their parents/guardians, the University reserves the right to possibly contact parents and/or guardians when sanctions of Removal from the University Housing or Suspension/Dismissal from the University are imposed. Independent students should notify the Senior Director for Student Conduct and Residence Life of their independence and verify that status if requested.

Dismissal
Dismissal is the permanent termination of student status and separation from the University. A dismissed student is charged full fees for the semester in which the dismissal occurs in accordance with the published University Withdrawal and Refund Policy Statement. A grade of “W’ is assigned for the same semester courses remaining on the student transcript. A statement of the student’s status is sent to the Vice President for Academic Affairs, the Vice President for Enrollment Management and the Registrar. The record is kept permanently in the Senior Director for Student Conduct and Residence Life Office. Since the majority of undergraduates are legal dependents of their parents/guardians, the University reserves the right to possibly contact parents and/or guardians when sanctions of Removal from University Housing or Suspension/Dismissal from the University are imposed. Independent students should notify the Senior Director for Student Conduct and Residence Life of their independence and verify that status if requested.