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Academic Field Trip Policy

Policy Statement

Academic field trips can be an important element of education. They significantly enhance the content of a course by providing a type of information hard to convey in the classroom. Site visits contextualize or enhance historical or scientific data; interviews with participants or observation of species, phenomena, buildings, areas, or events often become an important part both of course content and the study of a discipline’s methodology.

For purposes of this document, an academic field trip is defined as a course-related activity that serves educational purposes and occurs outside of the classroom at a location other than on the campus at which the course is regularly taught. Academic field trips are, by definition, university-sponsored events and must conform to the guidelines noted below. Therefore, this policy applies to any and all required or optional academic field trip and to courses that, for special purposes, such as field research, are regularly taught outside of a classroom or at locations away from campus.

Guidelines of Academic Field Trips:

  1. All required academic field trips must be clearly identified as such in the course syllabus distributed to students at the beginning of the term, with detailed information about date, time, locations, means of transportation, lodging (if required), and fees and other costs for which the Student is responsible.

    In the first class of the term, the course instructor must discuss with students in appropriate detail expectations for behavior during the trip, relevant emergency preparedness information, and any risks associated with the activity of the field trip. These details shall be reviewed with students a minimum of five business days prior to the start of the field trip.

  2. All optional academic field trips must be announced a minimum of five business days prior to the start of the field trip. This announcement must include detailed information about date, time, locations, means of transportation, lodging (if required), and fees and other costs for which the Student is responsible.

    With this announcement, the course instructor must discuss with students in appropriate detail expectations for behavior during the trip, relevant emergency preparedness information, and any risks associated with the activity of the field trip. These details shall be reviewed with students, if practical, a minimum of five business days prior to the start of the field trip.

  3. The following paragraphs shall be included in the course syllabus for required AND/OR optional academic field trips:
    • Students participating in academic field trips are expected to conform to the same standards of behavior as published in the Student Handbook. A violation of the Student Handbook regulations or local, state, or federal law may result in disciplinary action or sanction by Marywood.
    • Students, who chose to travel to the site of a field trip early, remain at the site after the planned activity is completed, or who separate from the group, do so at their own risk and assume all responsibility for their safety.
    • Students enrolled in the course who may potentially need special accommodations should speak as soon as possible with the Office for Disability Services, (telephone number 570-348-6211, extension 2335) for information and assistance.

  4. The course instructor shall accompany all required AND/OR optional academic field trips. In the event that the course instructor is unable to accompany the field trip, the course instructor may request that another Marywood University employee accompany the group.

  5. Whenever practical, and cost effective, the site of a required AND/ OR optional academic field trip should be visited in advance by the course instructor, or an appropriate University official, to evaluate potential risks and to minimize, through effective planning, any risks associated with the location.

  6. The course instructor must submit for approval to the Dean of the College/School in which this course is offered a completed Academic Field Trip Form and Student Travel Waiver Form a minimum of five business days before the required OR optional academic field trip.

  7. Course instructors shall not collect funds from students or commit funds for required AND/OR optional academic field trip related costs without the prior written approval of the Dean of the College/School in which this course is offered.

  8. Whenever possible, chartered buses or University owned vehicles should be used for transportation on an academic field trip. Use of chartered buses and University owned vehicles must comply with applicable University policies and procedures. Public transportation (e.g. regularly scheduled trains or buses) is also an appropriate means of transportation. Use of privately owned vehicles is permitted after a review with students of the Use of Personally Owned Vehicle provision in the Student Travel Waiver Form.

ACADEMIC FIELD TRIP FORM

STUDENT TRAVEL WAIVER FORM


Related Policies



Related Committees



History

02/19/16 – Policy establishment approved by the President of the University as recommended by the Policy Committee of the University.