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Personnel Records of Faculty Members

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AAUP absence accreditation adjunct administration administrator affiliate affirmative alerts animal-research appeal Archives artist assault assistant-professor associate-professor attendance award benefits budget bylaws chairperson cheating citation civil class Commencement commitment committee compensation complaint computers confidentiality conflict consultant consulting contract convocation Convocations copyright core course creativity curriculum deadly-weapons dean degrees delegation department disability discipline discrimination dissertation doctoral-degree drug emergency employee employment entertainment ethics evaluation exempt expenses Faculty faculty federal fireworks fulltime gifts goals grievance guests harassment health hiring holidays home-page honesty honorary honors instructor Intellectual-property IRB leadership leave lecturer legal librarians Library loan master-schedule medical Medical Leave meetings membership mileage military minutes mission nonexempt nonuniversity notifications objectives osha pagemasters parttime payroll personal-vehicles personal-web-pages plagiarism plan Policy political posthumous pre-tenure privacy pro-rata probation professor program progressive promotion property rank records redflag regular remembrances remuneration research Research resignation retrenchment sabbatical safety scholar scholarship seal search Security semester Senate service severe-weather Sisters smoking snow-days Speakers staff state student-handbook students succession syllabus teaching temporary tenure term termination theft thesis threats travel tuition vacation values violent-acts weather web
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Policy Statement

Official personnel records are maintained in Human Resources and are protected by the Privacy Act.  The President of the University, Vice-President for Academic Affairs, appropriate dean and individual Faculty Member have access to the Faculty Member's file.  The file remains in the possession of the University.

Pre-employment records, which include a resume, official transcripts, letters of recommendation and other pertinent information relevant to employment, are kept on file in  the  Vice President for Academic Affairs' office until a formal letter of agreement is signed, at which time the file is forwarded to Human Resources.

In addition personnel files are maintained in other administrative offices such as the Vice President for Academic Affairs, the Dean and the Department Chair.  Copies of recommendations of chairs, deans and the rank and tenure committee for pre-tenure review, and promotion/tenure are kept on file in the office of the Vice-President for Academic Affairs.

Faculty Members may submit any material to their files that they consider appropriate.  If a Faculty Member believes that something in the file is inaccurate he or she can bring the matter to the record holder who would the consult with the author of the document(s) in question to determine if a retraction is in order.

In the event that the author of the document(s) is no longer associated with the University or is otherwise unavailable, then the person who currently holds the position has authority to respond to a Faculty Member's request for retraction or clarification. If the person currently occupying the position is unable to appropriately address the Faculty Member's request for retraction or clarification, then the Faculty Member can request that a statement be included in his or her record stating succinctly the reasons for disagreement.


History

07/01/89 - Reaffirmed with publication of Faculty Manual
04/29/11 - Revision approved by the President as recommended by the Policy Committee of the University.


Mary T. Gardier Paterson, Esquire | Secretary of the University | paterson@marywood.edu