AAUP absence accreditation adjunct administration administrator affiliate affirmative alerts animal-research appeal Archives artist assault assistant-professor associate-professor attendance award benefits budget bylaws chairperson cheating citation civil class Commencement commitment committee compensation complaint computers confidentiality conflict consultant consulting contract convocation Convocations copyright core course creativity curriculum deadly-weapons dean degrees delegation department disability discipline discrimination dissertation doctoral-degree drug emergency employee employment entertainment ethics evaluation exempt expenses Faculty faculty federal fireworks fulltime gifts goals grievance guests harassment health hiring holidays home-page honesty honorary honors instructor Intellectual-property IRB leadership leave lecturer legal librarians Library loan master-schedule medical Medical Leave meetings membership mileage military minutes mission nonexempt nonuniversity notifications objectives osha pagemasters parttime payroll personal-vehicles personal-web-pages plagiarism plan Policy political posthumous pre-tenure privacy pro-rata probation professor program progressive promotion property rank records redflag regular remembrances remuneration research Research resignation retrenchment sabbatical safety scholar scholarship seal search Security semester Senate service severe-weather Sisters smoking snow-days Speakers staff state student-handbook students succession syllabus teaching temporary tenure term termination theft thesis threats travel tuition vacation values violent-acts weather web

Policy Statement

When employees use their personal vehicles for Marywood University business, the University will reimburse them at the Standard IRS Mileage Rate. This mileage reimbursement rate, according to IRS, is intended to adequately reimburse employees for the costs of operating their personal vehicles. Expenses covered by this rate include the costs of gasoline, maintenance and repairs, tires, oil, insurance, depreciation, and registration fees.

Employees are responsible for carrying adequate automobile insurance coverage on their automobiles at least at the minimum limits or the compulsory or financial responsibility limits required by the state in which the motor vehicle is registered as the employee has primary responsibility for any damage or loss resulting from an accident when using a personal vehicle for University business. Private vehicles used for University business travel are not covered by the University’s insurance.  Employees should address insurance related questions regarding the use of personal vehicles for their employment at the University to their own insurance agents.



A request for reimbursement is made by means of a travel form provided by the Fiscal Affairs Office. The reimbursement rate is per mile driven and is subject to change with the Standard IRS Mileage Rate.  Tolls and parking fees are reimbursable.

Related Policies


12/01/2000 - Approved by the President as recommended by the University Committee on Policy
04/17/2015 - Revision approved by the President of the University as recommended by the Policy Committee of the University