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Moving Expenses for New Hires

Policy Statement

The following applies to newly hired full-time tenured, tenure-track, clinical, and per annum faculty members, administrative officers, administrative directors and others as approved by the President of the University.  Any exceptions to this policy will be determined by the President of the University.

Marywood University will reimburse eligible moving expenses for newly hired eligible employees, except per annum faculty members, up to a maximum of $3,000. Marywood University will reimburse eligible moving expenses for newly hired per annum faculty members up to a maximum of $1,500.  The actual amount allocated will be at the discretion of the appropriate Vice President, Provost or President.  Appropriate receipts for expenses must be submitted for reimbursement.  Items eligible for reimbursement will follow IRS regulations for deductible expenses, which currently include moving household goods and personal effects from the former home to the new home (i.e.  moving company expenses, packing, crating, and transporting household goods and personal effects, transportation costs for employee and members of the employee’s household from the former home to the new home, and storage expenses). Employees must meet the IRS moving distance test, as well. The reimbursable expenses will be reported on the employee’s W2. Employees receiving reimbursement for moving expenses are encouraged to consult with their tax advisors before filing their tax returns.

 

Procedures

Employees shall complete the attached moving expense reimbursement form with all appropriate receipts and send the form with receipts to Human Resources within 90 days of date of hire to obtain reimbursement.

MOVING EXPENSES FORM


Related Policies



Related Committees



History

03/28/08 - New policy approved by the President of the University as recommended by the Policy Committee of the University.
04/25/12 - Revision approved by the President of the University as recommended by the Policy Committee of the University.
01/31/17 - Revision was approved by the President of the University as recommended by the Policy Committee of the University.