Policy & Procedures Manual
Excused Absences for Special Circumstances
Regular full-time and regular part-time employees are granted time off with pay for the following special circumstances, whenever these occurrences coincide with normal work days:
death in the immediate family -- 3 days per occurrence
death in extended family -- 2 days per occurrence
military duty -- 2 weeks for maneuvers
jury duty -- as required
emergency community service --10 days per fiscal year
The President of the University will determine the number of days that the University will be closed between Christmas Eve and New Year's Day. The days will be announced at the beginning of the academic year and may vary depending on University needs. They will not be counted toward the calculation of premium overtime. In the event an exempt employee is required to work, as directed by the supervisor, the employee may take those days later in the same fiscal year, with the approval of the immediate supervisor.
Immediate family: spouse, biological or adoptive parent, sibling, and child or adult in a child-parent relationship
Extended family: in-law, grandparent or child, niece or nephew, aunt or uncle
Payment for jury duty is the difference between jury payment and regular wages.
A receipt is required for payment for jury duty.
An employee who renders emergency community service, such as Red Cross, firefighting, disaster relief, etc., must present a receipt from the sponsoring organization. Extraordinary situations are dealt with on an individual basis.
07/01/91 - Reaffirmed with publication of Personnel Manual
02/13/98 - Revised to grant additional day for death in family; redefinition of extended family; parameters changed for use of snow days.
12/07/01 - Revised to include references to emergency community service; approved by the President of the University as recommended by the Policy Committee of the University
03/12/04 - Revised to change snow days to severe weather days, and to clarify the policy on closed days between Christmas Eve and New Year's Day
08/19/04 - Revised to include son-in-law and daughter-in-law in definition of extended family, as approved by the President of the University
02/19/10 - Revision of definitions approved by the President of the University as recommended by the Policy Committee of the University.