AAUP absence accreditation adjunct administration administrator affiliate affirmative alerts animal-research appeal Archives artist assault assistant-professor associate-professor attendance award benefits budget bylaws chairperson cheating citation civil class Commencement commitment committee compensation complaint computers confidentiality conflict consultant consulting contract convocation Convocations copyright core course creativity curriculum deadly-weapons dean degrees delegation department disability discipline discrimination dissertation doctoral-degree drug emergency employee employment entertainment ethics evaluation exempt expenses Faculty faculty federal fireworks fulltime gifts goals grievance guests harassment health hiring holidays home-page honesty honorary honors instructor Intellectual-property IRB leadership leave lecturer legal librarians Library loan master-schedule medical Medical Leave meetings membership mileage military minutes mission nonexempt nonuniversity notifications objectives osha pagemasters parttime payroll personal-vehicles personal-web-pages plagiarism plan Policy political posthumous pre-tenure privacy pro-rata probation professor program progressive promotion property rank records redflag regular remembrances remuneration research Research resignation retrenchment sabbatical safety scholar scholarship seal search Security semester Senate service severe-weather Sisters smoking snow-days Speakers staff state student-handbook students succession syllabus teaching temporary tenure term termination theft thesis threats travel tuition vacation values violent-acts weather web

Policy Statement

Regular full-time employees who have successfully completed the introductory period are entitled to paid time off for personal illness or illness of an immediate family member.  Paid time off is based upon the employee's length of service at the University.  Sick days are earned on a fiscal year basis, i.e., July 1 to June 30, and days that remain unused at the end of a fiscal year are carried forward into the short-term disability bank.  Sick day benefits are as follows:

Regular full-time employees

Fiscal years  service    Number of sick days each year
    less than 1 year          1 day for every two months
    after 1 year               10 days
    after 5 years             15 days
    after 10 years           20 days

Regular part-time employees are allotted sick days using the following formula:

part time hours worked per week
÷  35 hours (full time standard)
×  sick days for full time employee in that classification and years of service

If an employee takes more than four consecutive days of sick leave, a health care provider's certificate is required.  Such certificate should normally contain the nature of the illness, the expected duration of the illness or recuperation period, the date on which the individual may return to work, and the health care provider's signature.  The University reserves the right to withhold payment of wages for sick days if the required health care provider's certificate is not timely submitted.

An employee who has been out of work more than four consecutive days due to an illness or injury must present a health care provider's certificate stating that the employee is released to return to work.  Any restrictions on work must be noted on the form.  Where appropriate, the University will attempt to provide reasonable accommodations that enable the employee to perform the essential job functions of the position.

Employees are subject to disciplinary action up to and including termination of employment for abuse of the sick day benefit.


Immediate family is defined as spouse; parent; biological, adopted, foster, or step child; legal ward; or "child" of a person acting in the capacity of a parent.

Related Policies


07/01/91 - Reaffirmed with publication of Personnel Manual
02/13/98 - Revised to add expression of concern for employee during recuperation period
11/06/98 - Revision of allotted sick days approved by the President of the University as recommended by the Policy Committee of the University.
01/27/06 - Cyclical review approved