Policy Statement

The University provides tuition remission, exclusive of fees, to faculty, staff, their spouses and dependent children.  The tuition remission benefit applies to the portion of Marywood University tuition that is not subsidized from other financial aid sources.

Eligibility:

Employees are eligible to receive tuition remission for themselves and their spouses and dependent children according to the following definitions, provided the employee has met the following conditions:

  • Student meets academic standards for admission as defined by the Office of admissions;
  • Student remains in good academic standing as defined in the Marywood University Undergraduate Catalog or Marywood University Graduate Catalog in effect at the time of the student’s admission;
  • Student remains in good financial standing, i.e., is not in default;
  • Undergraduate student must complete the FAFSA application by May 1 each year in order to determine eligibility for PELL grants, and for a student who is a resident of Pennsylvania, to determine eligibility for PHEAA;
  • Complete Personnel Tuition Benefit Application by the required May 1 deadline each year (for new hires, complete within 30 days of hire for appropriate semester(s);
  • Complete application for other financial aid, excluding loans for undergraduate program.

As long as the conditions described above are met, employees may use the benefit for the first semester following completion of 90 days of service.

NOTE:  The following tables concerning eligibility percentages apply to employees hired on or after the effective date of this revised policy.  Employees hired prior to the effective date of this revised policy will be governed by the eligibility percentages in the policy dated October 10, 2012.

Full-Time Employees

Anniversary Years of Service

Percent

After 90 days of FT service

40%

After 1 year of FT service

70%

After 2 years of FT service

100%

Spouses and Dependent Children (up to/including age 25) of Full-Time Employees

Anniversary Years of Service

Percent

After 90 days of FT service

40%

After 1 year of FT service

70%

After 2 years of FT service

100%

  *Eligible Part-Time Employees

Anniversary Years of Service

Percent

After 90 days of PT service

20%

After 1 year of PT service

35%

After 2 years of PT service

50%

 *Spouses and Dependent Children (up to/including age 25) of Eligible Part-Time Employees

Anniversary Years of Service

Percent

After 90 days of PT service

20%

After 1 year of PT service

35%

After 2 years of PT service

50%

 *Part-time non-faculty employees scheduled to work at least 630 hours per year and pro-rata faculty members (usually a half-time appointment on a nine-month annual schedule) are eligible for the benefit.

 Usage and Exceptions:

Classes may not be taken during normal scheduled work hours.  (See Additional Contracted Work Policy for Staff, Attendance Policy for Nonexempt Employees, and Compensation Policy for Administrators and Staff for further information.)

Requests for exception must be made in writing in advance of the start date of the course, and must include:

  • Rationale for why the particular course/section is necessary;
  • Explanation of how employee will account for time away from work;
  • Written approval by the employee’s immediate supervisor.

Requests are then sent to Human Resources for distribution to Review Committee.  The Review Committee will review and make a recommendation to the appropriate Vice President, whose decision will be final.

Members of the Review Committee will be appointed by the three senates (Faculty, Professional Staff, and Support Staff) and will include five members of each senate (fifteen total).  The Presidents of the three senates will appoint three individuals for each request, one from each senate, with consideration given to avoid conflict of interest.


Covered Programs of Study:

Cooperative programs (e.g., Clinical Laboratory Science accredited hospital placements, study at The New York Chiropractic College, study at The Commonwealth Medical College, etc.) and study abroad programs are excluded from the tuition remission benefit.

Employees may use the tuition remission benefit for courses taken as part of an undergraduate program, master’s degree program, and the organized classes in doctoral programs.  Doctoral level dissertation credits and doctoral internship courses are excluded.  Programs are defined by Financial Aid.

Students employed through the Federal Work Study Program or in tutoring programs are not eligible for the tuition remission benefit.

Employees may take up to two enrichment courses per semester.  No enrichment courses may be taken during the employee’s scheduled work day; no exceptions will be granted.

Spouses may use the tuition remission benefit for courses taken as part of an undergraduate or master’s degree program.

Dependent children (up to and including age 25) may use the tuition remission benefit for courses taken as part of their first undergraduate program.  Tuition remission does not extend to graduate level courses taken by dependent children outside of the block tuition, even if those courses are required to complete the first undergraduate degree.  Dependent children may receive tuition benefit for the number of semesters deemed necessary  by the program guidelines to complete the first undergraduate degree.

Taxability:

The tuition remission benefit may be taxable.  An employee who plans to use the benefit is responsible for contacting Human Resources for details and to make the necessary arrangements.

Termination of Eligibility:

Eligibility for the tuition remission benefit ceases upon termination of employment unless it is due to disability or death.  If termination is due to disability, the former employee is entitled to the tuition remission benefit at the percentage level in effect on the employee’s termination date.  If termination is due to disability or death, the spouse and any dependent children, up to and including age 25, will be eligible to use the tuition remission benefit at the percentage level in effect on the employee’s termination date.

Any exception to this policy must be approved in writing by the President of the University.

Definitions

Employee is a member of the administration, faculty, or staff of Marywood University.

Years of service are calculated from the date of hire.

Dependent child is a biological, adopted, foster or step child, or a legal ward.

Spouse is the legally married spouse of an employee as defined by the Commonwealth of Pennsylvania.

Percentage is the employee's entitlement on the first day of a semester or session for which the tuition remission is applied.

Procedures

Address questions about this and other employee benefits and attendance policies to the Human Resources Office.


Revision approved by the President of the University 2010, 10/10/12, 04/17/15