User Support - Word Workshops

Bullets, Numbers, and Lists

Did you ever have problems working with a bulleted or numbered list? This workshop will go over the basics of creating bulleted, numbering, or multilevel lists. You will learn how to use a nested list, how to select a format from the library or how to define a new format. You will also learn how to change the numbering value which is especially helpful if you are editing an existing document.

Citations and Bibliographies

Using APA, MLA or many other different styles of citations can be preselected taking all the worry out of whether your term paper, thesis or dissertation is using the required style or not. You can then create a bibliography (a complete list of citations) with a simple click of a button.

Columns

There is always a decision to make whether to use columns or a table for columnar information. This workshop will help you make that decision by showing you the versatility of columns and how to make them do exactly what you want. A fun exercise will be provided to practice your new skills.

Create Your First Document

This workshop is for someone new to Word.  We will explain the basics in creating, editing, and saving your first document.  The most common functions and buttons will be used and explained.

Electronic Forms

Do you have forms that need to be filled out, but students or staff complain that the underline moves as they type or it just turns into a mess when trying to fill it out on a computer? Do you find yourself going through the tedious process of printing the form and filling it out by hand? Learn how to create a form that can easily be used, that preserves the text that you don't want changed, and that looks professional when completed. This workshop shows a new way to create a table and insert fields that can be emailed as attachments or uploaded to Moodle or any web site for easy access.

Find Data Fast

After taking this workshop you will know how to use the Find and Replace feature and how to bookmark areas in a document and add hyperlinked text for quick access to the detailed data you want to view.  Working with a practice long document you will be directed to find not only text, but formatting and special attributes such as highlighted text, add bookmarks and hyperlinked text. 

Mail Merges

A mail merge is performed when you want to create and send a form letter (containing the same basic information) to different people but want it to be personalized. Mail merge is also used when you need a set of mailing labels or envelopes generated for a group of people. This workshop walks the user through each step of the merge, from creation of the letter and data source (from scratch) to generating a set of labels using an existing Excel spreadsheet.

Manage Long Documents

You know how to put together a basic document, but now want to polish and organize it. Have trouble wrestling with a table of contents? Or heading styles? In this workshop we will put together a document from cover page through table of contents to headers, footers and page numbers.

Page Breaks/Section Breaks

Page Breaks and Section Breaks are two different tools. This workshop will show you the difference including how to create one section to have a different header or footer than the other, and how to change orientation in the middle of a document. Questions such as the following will be answered: What is the difference between next page and continuous section break? How can you keep a page break from happening in the middle of a paragraph or a table row?

Quick Parts

Do you have words or phrases that are repeated frequently such as an address, name, or legal phrase? Use a "Quick Part"  to make it all display with a single tap of a key. This is similar to Auto Text in earlier versions of Word.  Quick Parts also provides a method to make professional-looking return labels by adding a picture or logo. You’ll note there is no option in Microsoft Word to insert anything in a label other than text nor is it possible to just paste a picture into the label template. Creating a “Quick Part” solves the problem.

Save Time Using Templates

Using a template is a time saver. How? A template opens up a copy of itself as a fresh, new document. It can be used as a starting point when creating a new document--its basic content stays the same, but certain details change. The content that stays the same will not have to be created again, but can be edited easily if need be. This workshop will teach the basics of creating a new template, how to use templates installed with Microsoft Word, and how to find templates online. You will be shown how to create, save, open, and edit a template.

Tables

A table is an excellent way to present information and is especially useful in preparing minutes of meetings.  When you have a lot of text to align into rows and columns, tables are easier to use.  This workshop will show the participant how to create, edit, and format a table, as well as move around and enter information into it.  You will learn to insert and delete both rows and columns and align a column in a couple of different ways.  Lastly, you will sort data by one or more columns and then insert a sum formula into one of your numbered columns.

Track Changes 

Learn how you can grade student's papers that are sent to you electronically by using the Track Changes and Comments feature and send it back to them electronically with your markup. Save a tree!  This workshop is also excellent for those who want to collaborate on a document. If changes are necessary, you may want to make revisions that others can see and then decide if they get accepted or rejected and leave comments to discuss some of the changes. We will use the Track Changes and Comments features to mark up the document.