User Support - Colleague Workshops

Advisee and Class Information on the Portal

This workshop will instruct faculty how to utilize the links in the MarywoodYOU Portal to look up and interact with information about their advisees and classes.  Some of the available tools are student transcripts and schedules, class rosters, and grading forms.

Business Objects (Reporting)

This workshop will show the participants how to create queries and reports using Business Objects Web Intelligence. This tool allows a user to access Colleague data through Data Orchestrator ODS and quickly and easily build and format the reports they need. The participants will begin by exploring the InfoView portal and completing such tasks as: creating folders, coping and running sample reports, and creating their own reports from scratch. Adding query filters, organizing your report data, and inserting built-in calculations and formulas, will also be covered.

Campus Organizations

This workshop is intended for staff in those departments responsible for maintaining campus organization records. Participants will first, enter their list of organizations (both campus and outside) into Colleague and secondly, associate individuals to the campus organizations. Examples of campus organizations include classes, honor societies, service organizations, clubs, and committees. 

CORE

Datatel Colleague is an enterprise resource planning (ERP) solution designed specifically for higher education.  This session introduces the user to Colleague's user interface and many common core demographic forms within the system.  Topics covered include people and form searching, navigating the system to locate relevant forms, adding and using favorites, entering data on various types of form fields, and running built-in reports.

CORE Refresher

This workshop is "step two" of the basic Colleague training. It is intended to build on the previous CORE training session. A review of person and form searching, using the navigation and favorites panel, entering and editing information on a form, running reports, and other related tasks will be conducted. The participant will then be asked to complete various related hands-on activities. 

Course Requisites

This workshop will be delivered to staff responsible for entering requisite information (prerequisites and corequisites) about credit courses (both undergraduate and graduate).  The Courses (CRSE) form is used to view information about a specific course. To enter information about a prerequisite or co-requisite for that course, the user will detail to the Course Requisites (CREQ) Form and enter pertinent information, following a specific syntax.

Degree Audit

Degree Audit improves an institution’s advisory services to students, ensures that students stay on track in their efforts toward graduation, and facilitates review of alternate degree programs, all invaluable to faculty advisors.  This workshop will assist in entering degree program requirements utilizing three forms, Academic Requirements, Subrequirements Specifications, and Academic Program Requirements.

Facilities-Classrooms

This workshop will be delivered to staff responsible for maintaining information about classrooms.  The Building/Rooms Summary (BRMS) form is used to view a list of rooms for a given building. To maintain information about a particular classroom, the user will detail to the Rooms (RMSM) Form and ultimately, the Room Equipment (FXEQ) Form.

Facilities-Residences

This workshop will be delivered to staff responsible for maintaining information about campus residences.  The Building/Rooms Summary (BRMS) form is used to view a list of rooms for a given building. To maintain information about a particular room, the user will detail to the Rooms (RMSM) Form and ultimately, the Room Equipment (FXEQ) Form.

Faculty Credentials

This workshop will be delivered to Deans’ secretaries and the executive secretary to the Vice President of Academic Affairs.  They will be responsible for entering and updating faculty credentials.  Faculty credentials include such items as university attended, years attended, degree attained, major, GPA, and honors.

Institutions

This workshop will be delivered to staff responsible for entering and maintaining information about institutions.  Institutions are defined as external educational organizations such as a high school, university, college, community college or professional/vocational school.  Information about new institutions is entered initially on the Organizational Profiles (ORCP) form with more specific information saved on the Institutions (INST) form.

Maintaining Faculty Records

This workshop will be delivered to staff in academic departments responsible for maintaining faculty records.  FCTY (the Faculty form) is used to define an individual as a faculty member, full-time or part-time.  The participant will use FCTY and detail to other related forms to maintain information such as department designation, advisee information, office hours and qualification for teaching.

Transcripts

This workshop will show Registrar’s Office staff how to print and keep track of student requests for academic transcripts.  The TRRQ (Transcript Requests) Form will be used to enter the requests then the transcripts will be printed using the STRQ report (Student Requests Print Form).  Lastly, the TRAN form (Transcript Print) will be used to print multiple transcripts at once.

View Your Budget Using the Portal

View and print your department budget in a clear, concise and user-friendly manner using the Marywood YOU Portal.