IRB Permission Chart for Data Access or Recruitment

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Permission Chart for Data Access or Recruitment

Green Light Photo In order to access data or recruit participants for research at Marywood University, researchers must obtain permission from the proper official(s), as shown in the below table, and provide this permission to the IRB or ERC. Please use our permission letter template. The letter must:

Be submitted on the official's office letterhead
Be hand-signed by the official: You'll need to scan the document for electronic upload to IRBNet.
State that the official is aware of the research project, including all risks and benefits
State that the official has permission authority and grants access to data or allows the recruitment of participants

In addition to providing a permission letter, please explain in your narrative exactly who and how you are recruiting. If you've created a flyer, include it with your application and state in the narrative whether it will be posted and/or e-mailed to potential participants.

If you plan to recruit by posting a flyer to a bulletin board on campus:

Include the flyer in your submission.
After securing IRB or ERC approval, contact the Student Activities and Leadership Development (SALD) office in Nazareth Student Center to have the flyer approved and stamped for posting. This is SALD's campus policy, and its office reserves the right to remove flyers that have not been appropriately stamped by that office.

If you plan to recruit via a large e-mail distribution list on campus (Undergraduate, Graduate, Commuter, Resident, Faculty or MWAdmin):

Include the e-mail distribution list name(s) in your submission.
Include the script that will be used as the body of the message .
Add to the script a statement that the study has been approved by Marywood University's Institutional Review Board or Exempt Review Committee.
After securing IRB or ERC approval, contact Karen Nealon, CIO Office, at 570-961-4535 or nealon@marywood.edu for access to the appropriate list(s). Please do not contact any other individuals. You will need to supply Ms. Nealon with your final IRB/ERC approval letter and the recruitment permission letter from the official stating to what lists you need access.

If you plan to recruit via Marywood University's Facebook page or other social media:

Include the social media name(s) in your submission.
Include the script and/or flyer exactly as it will appear in the announcement.
After securing IRB or ERC approval, contact Todd Pousley, Web Content Director, at 570-340-6019 or tpousley@marywood.edu in order for the announcement to be posted. Please do not contact any other individuals. You will need to supply Mr. Pousley with your final IRB/ERC approval letter, your recruitment permission letter and the announcement(s).

If you are employing multiple recruitment strategies, please be specific in your description.

Please be aware that in some instances, you may need permission from more than one individual.

IF ACCESS OR RECRUITMENT WILL INCLUDE:	PERMISSION LETTER MUST BE OBTAINED FROM:
Campus Wide/Entire Marywood Community except for student-only lists (e.g., bulletin board postings in multiple buildings) Faculty (e.g., Faculty email list) Employees/Staff (e.g., MWAdmin email list)	Dr. Maria Montoro Edwards, Assistant Vice-President for Research montoro@marywood.edu
Entire or Large Student Population [e.g., UG or Grad student email lists(s)] Students in Residence Halls Students During Specific Activities (e.g., sporting or other student events)	Dr. Raymond P. Heath, Vice-President for Student Life heath@marywood.edu AND Appropriate Staff, if applicable (e.g., coach) Note: Dr. Heath's letters mention the posting of flyers on campus. This is because Student Affairs must approve and stamp flyers prior to posting them on campus bulletin boards; however, if recruiting a general population (more than just students), permission from Dr. Montoro Edwards is also required. For IRB/ERC purposes, Dr. Heath may only grant permission for recruitment of students under the conditions listed to the left.
Students in a Specific Class (Course)	Department Chair AND Class Instructor
Participants from a Specific College	Appropriate Dean
Participants from a Specific Department (including students) (e.g., permission for Psychology Participant Pool via SONA system from Psychology Chair)	Department Chair
Institutional Records	Dr. Ellen Boylan, Director of Institutional Research and Assessment eboylan@marywood.edu Planning and IR Data Request Policy: http://www.marywood.edu/instresearch/data-requestsresearch-policy.html

    For IRB or IRBNet questions, please contact irbhelp@marywood.edu.
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