IRB Meeting Schedule and Submission Deadlines

Please refer to the schedules below when submitting your application.

Student Investigators: Students nearing graduation must apply during the semester prior to the one in which they plan to graduate, in order to allow ample time for the review process and study execution. However, research courses spanning two semesters (e.g., SSW 701/702, PSYCH 421/422), have a built-in course deadline of February 1st.

After official review has been completed, investigators must submit requested modifications within six months of notification. Otherwise, their application will be automatically withdrawn.

Full Review

We recommend that you apply at least three months prior to the start of your project. Deadlines are two weeks prior to a scheduled meeting.

Turnaround: Investigators will typically receive an emailed notice of the IRB's decision within a few days to one week after the meeting date.

If a "deferred" decision is rendered, modifications must be reviewed at a future convened meeting, based on submission by the appropriate deadline. If a "modifications required" decision is rendered, modifications may be reviewed outside of a meeting by one member. Review of requested modifications outside of a meeting usually takes a few days to one week.

NOTE
  • Submissions received by the deadline, but in an incomplete state (e.g., missing signatures or materials), will be held for the next meeting cycle.
  • Submissions received after the close of business on the day of the deadline will be held for the next meeting cycle.
  • Research involving prisoners requires activation of our Prisoner Advocate. This may involve additional review time, so plan accordingly.
  • Certain research activities may require the IRB to consult with an expert in a particular field (e.g., medical specialist, pharmacist, etc.). This situation may involve additional review time, so plan accordingly.

 

Fall 2018 Meeting DatesApplication Deadline (2 weeks prior)by 430 PM)TimeLocation
December 12
Canceled - No full applications received by deadline
November 28 11:00am Swartz E

Spring dates are currently being scheduled with IRB members and will be posted in early January. Plan to have materials ready for submission by the first week of January. January's meeting will most likely take place mid-month or later in the month.


Expedited Review

We recommend that you apply at least two months prior to the start of your project for expedited review. Expedited deadlines are each MONDAY by 4:30 PM

Applications received after the deadline or in an incomplete condition (e.g., missing signatures or documents) will be subject to the following week's cycle.

Turnaround: Investigators will typically receive an emailed notice of the IRB's decision within two to three weeks of the deadline, assuming that the application package is complete upon receipt.

Review of requested modifications usually takes a few days to one week.

NOTE
Please plan ahead, especially during holiday periods or over the summer. Application handling and review time are affected by the condition of your submission, current volume, and staffing. As all researchers are equally important to us, the IRB reviews on a first-come, first-served basis and makes every effort to process and review in as timely a fashion as possible.
Applications due MONDAY by 4:30 PM on:
IRB should render an official decision on or before:
December 3
Submissions received on or after this date
may not turn around before the holiday
break. The actual turn around will depend
upon volume, staffing and member availability
in the months of December and January.
January 14

January 7 January 28
January 14 February 4
January 21 February 11
January 28 February 18
February 4 February 25
February 11 March 4
February 18 March 11
February 25 March 18
March 4 March 25
March 11 April 1
March 18 April 8

Staff will be on vacation for two weeks in April, including Easter week. This will affect turnaround times for late March through mid-April, as shown below. We will process submissions in as timely a fashion as possible.

March  25 April 23

April 1 April 29

April 8 May 6


Exempt Review

There are no weekly deadlines. We recommend that you apply at least four to six weeks prior to the start of your exempted project.

Turnaround: The ERC will typically render a decision within a week of submission, assuming that your application package was complete at the time of receipt. If incomplete, the turnaround will be based on the date of completion of the package. During holiday periods, turnaround may be longer, due to faculty and staff vacation time and holiday office closures. Please plan accordingly. It is best to apply as early as possible.