Schedules & Deadlines

Please refer to the schedules and deadlines below when submitting your application.

Student Investigators: Students planning to graduate in a given semester must apply during the semester prior to the one in which they plan to graduate, in order to allow ample time for the entire review process and study execution. The only exception is research courses spanning two semesters (e.g., SSW 701/702, PSYCH 421/422), which have a course deadline of February 1st.

After the IRB or ERC reviews an application and renders a decision, investigators must submit requested modifications within six months of notification. Otherwise, the IRB or ERC will automatically withdraw the application.

Full Review

We recommend that you apply at least three months prior to the start of your project for full review. Full review deadlines are two weeks prior to the scheduled meeting.

Turnaround: Investigators will typically receive an emailed notice of the IRB's decision within a few days to one week after the meeting date, depending on current volume.

If a "deferred" decision is rendered, modifications must be reviewed at a future convened meeting, based on submission by the appropriate deadline. If a "modifications required" decision is rendered, modifications may be reviewed outside of a meeting by one to two members. Review of requested modifications outside of a meeting usually takes a few days to one week, depending on current volume.

NOTE
  • Submissions received by the deadline, but in an incomplete state (e.g., missing signatures or materials), will be held for the next meeting cycle.
  • Submissions received after the close of business on the day of the deadline will be held for the next meeting cycle.
  • Research involving prisoners requires activation of our Prisoner Advocate. This may involve additional review time, so plan accordingly.
  • Certain research activities may require the IRB to consult with an expert in a particular field (e.g., medical specialist, pharmacist, etc.). This situation may involve additional review time, so plan accordingly.

 

Summer 2018 Meeting DatesApplication Deadline (by 4:30 PM)TimeLocation
July 18
Canceled - No Full Submissions
July 4 11:00am TBA
August 15 August 1 11:00am TBA

All meetings are tentative. The IRB must maintain a quorum (majority of membership, including one non-scientist), so some dates may need to be changed as they grow near.


Expedited Review

We recommend that you apply at least two months prior to the start of your project for expedited review. Expedited deadlines are each MONDAY by 4:30 PM

Applications received after the deadline or in an incomplete condition (e.g., missing signatures or documents) will be subject to the following week's submission cycle.

Turnaround: Investigators will typically receive an emailed notice of the IRB's decision within two to three weeks of the deadline, depending on current volume and assuming that the application package was complete at the time of submission.

Review of requested modifications usually takes a few days to one week, depending on current volume.

NOTE
Please plan ahead, especially during holiday periods or over summer break. Application handling and review time are affected by the condition of your submission, current volume, and staffing. As all researchers are equally important to us, the IRB reviews on a first-come, first-served basis and makes every effort to process and review in as timely a fashion as possible. Staff members will be on vacation at various times during the summer.
Applications due MONDAY by 4:30 PM on:
IRB should render an official decision on or before:
July 16 August 6
July 23 August 13
July 30 August 20
August 6 August 27
August 13 September 3
August 20 September 10
August 27 September 17
September 3 September 24
September 10 October 1
September 17 October 8
September 24 October 15
October 1 October 22
October 8 October 29
October 15 November 5
October 22 November 12
October 29 November 19
November 5 November 26
November 12 December 3
November 19 December 10

November 26
This is the last date with guaranteed
turn around before the holiday break,
assuming your submission is complete.

December 17
December 3 January 14
The actual turn around time will depend upon
volume, staffing and member availability from
December through January.


Exempt Review

We recommend that you apply at least four to six weeks prior to the start of your project for exempt review. There are no weekly deadlines.

Turnaround: Investigators will typically receive an emailed notice of the ERC's decision within a week of submission, depending on current volume and assuming that the application package was complete at the time of submission. If incomplete, the turnaround will be based on the date of completion of the package. During holiday periods, especially from Thanksgiving through early January, turnaround may be longer, due to staff vacation time, holiday office closures and an increased volume of submissions. Please plan accordingly.