IRB Meeting Schedule and Submission Deadlines

Please refer to the schedules below when submitting your application.

Student Investigators: Students nearing graduation must apply during the semester prior to the one in which they plan to graduate, in order to allow ample time for the review process and study execution. However, research courses spanning two semesters (e.g., SSW 701/702, PSYCH 421/422), have a built-in course deadline of February 1st.

After official review has been completed, investigators must submit requested modifications within six months of notification. Otherwise, their application will be automatically withdrawn.

Full Review

We recommend that you apply at least three months prior to the start of your project. Deadlines are two weeks prior to a scheduled meeting.

Turnaround: Investigators will typically receive an emailed notice of the IRB's decision within a few days to one week after the meeting date.

If a "deferred" decision is rendered, modifications must be reviewed at a future convened meeting, based on submission by the appropriate deadline. If a "modifications required" decision is rendered, modifications may be reviewed outside of a meeting by one member. Review of requested modifications outside of a meeting usually takes a few days to one week.

NOTE
  • Submissions received by the deadline, but in an incomplete state (e.g., missing signatures or materials), will be held for the next meeting cycle.
  • Submissions received after the close of business on the day of the deadline will be held for the next meeting cycle.
  • Research involving prisoners requires activation of our Prisoner Advocate. This may involve additional review time, so plan accordingly.
  • Certain research activities may require the IRB to consult with an expert in a particular field (e.g., medical specialist, pharmacist, etc.). This situation may involve additional review time, so plan accordingly.

 

Fall 2018 Meeting DatesApplication Deadline (2 weeks prior)by 430 PM)TimeLocation
October 10 September 26 11:00am Swartz E
November 14 October 31 11:00am Swartz E
December 12 November 28 11:00am Swartz E

Dates are subject to change, as the IRB must meet a quorum, including one non-scientist.


Expedited Review

We recommend that you apply at least two months prior to the start of your project for expedited review. Expedited deadlines are each MONDAY by 4:30 PM

Applications received after the deadline or in an incomplete condition (e.g., missing signatures or documents) will be subject to the following week's cycle.

Turnaround: Investigators will typically receive an emailed notice of the IRB's decision within two to three weeks of the deadline, assuming that the application package is complete upon receipt.

Review of requested modifications usually takes a few days to one week.

NOTE
Please plan ahead, especially during holiday periods or over the summer. Application handling and review time are affected by the condition of your submission, current volume, and staffing. As all researchers are equally important to us, the IRB reviews on a first-come, first-served basis and makes every effort to process and review in as timely a fashion as possible.
Applications due MONDAY by 4:30 PM on:
IRB should render an official decision on or before:
September 24 October 15
October 1 October 22
October 8 October 29
October 15 November 5
October 22 November 12
October 29 November 19
November 5 November 26
November 12 December 3
November 19 December 10

November 26
This is the last date with guaranteed
turn around before the holiday break,
assuming your submission is complete.

December 17
December 3 January 14
The actual turn around will depend upon
volume, staffing and member availability from
December through January.
January 7 January 28
January 14 February 4
January 21 February 11
January 28 February 18
February 4 February 25


Exempt Review

There are no weekly deadlines. We recommend that you apply at least four to six weeks prior to the start of your project for exempt review.

Turnaround: Investigators will typically receive an emailed notice of the ERC's decision within a week of submission, assuming that the application package was complete at the time of receipt. If incomplete, the turnaround will be based on the date of completion of the package. During holiday periods, especially from Thanksgiving through early January, turnaround may be longer, due to staff vacation time, holiday office closures and an increased volume of submissions. Please plan accordingly.