Can I make a purchase without first contacting the Purchasing Office or without a Purchase Order?
No. Although department heads and other personnel may have considerable contact with vendors to obtain price quotations and obtain product and service information, such personnel may not place orders with vendors. Only the Purchasing Office has the final authority to conduct and conclude negotiations with vendors concerning prices and conditions of sale, including final vendor selection, and only the Purchasing Office may place the actual order by way of an official purchase order form.
Purchase orders will be mailed unless the Purchasing Office is instructed otherwise. In the event that a department would like an order faxed or phoned in, that is the responsibility of the department. The department will be contacted when the purchase order has been issued and can pick it up, then phone or fax.
Contact Fiscal Affairs for guidance before proceeding with any purchases. Do not presume that your actions will be approved after the fact. Exceptions will be worked out between Fiscal Affairs, Purchasing, and the user department as circumstances and good business practices warrant.
Please remember that the Purchasing function at Marywood is a cooperative undertaking between the Purchasing Office, the
How often are Accounts Payable checks issued?
Effective immediately the Accounts Payable Department will issue checks twice a week—Tuesday and Thursday. Checks are issued late afternoon and are available for pick-up at the Cashiers’ window the following day. Ordinarily, it can take a week to 10 days for a check to be issued after we receive the paperwork. If a check is needed as soon as possible, the requisition must be