Your application may be selected for review in a process called “verification.” In this process, we will be comparing information you and/or your parent(s) provided on the FAFSA to ensure its accuracy. If you have been selected for verification, you may be wondering why and what you should do next. Most importantly, don’t be upset because you were selected for verification. This process is required by the federal government, and we often identify errors that actually result in an increase to your eligibility for federal aid.
What is Verification?
Federal regulations require colleges/schools to check the accuracy of the information submitted on the Free Application for Federal Student Aid (FAFSA). This process is referred to as "verification". If selected, the verification process must be completed before financial aid can be awarded or disbursed. Please do not submit any documentation unless requested by the Financial Aid Office.
Why is my file being verified?
Files are selected for verification for a number of reasons including:
- You did not use (or are not eligible to use) the IRS Data Retrieval Tool when completing the FAFSA.
- You used the IRS Data Retrieval Tool but changed some of the data on the FAFSA.
- You were selected randomly by the Federal Government
- The submitted FAFSA application has estimated, incomplete, or contradictory data.
- You have requested reconsideration of your FAFSA based on significant recent changes to your financial situation.
What do I need to do now?
If you have been selected for verification, we will require you to provide certain documentation within 14 days of the notification date. Freshmen students will receive a letter from Marywood University’s Financial Aid Office with specific instructions on the documentation we will need. Returning students will receive an email with instructions. It is very important for returning students to check their Marywood email account on a regular basis during the summer months.
Requested documents could possibly include the following:
- a completed verification worksheet, signed by both parent and student
- a Federal Tax Return Transcript from the IRS for both student and parent (if both filed taxes), IRS Verification of Non-Filing Status if applicable,
OR confirmation that you utilized the IRS Data Retrieval tool when completing the FAFSA
- other information regarding citizenship, marital status, low income verification, household size, etc.
Marywood University is not allowed to receive Personally Identifiable Information (PII) via email, so please do not send tax documents such as Tax Return Transcripts and W-2's to any email account at the University. Documents containing PII should be mailed or faxed. The mailing address is Financial Aid Office, 2300 Adams Avenue, Scranton, PA 18509. Our fax number is 570-961-4589.
To allow for adequate time to process your documentation, please avoid calling to confirm receipt of faxes or other information. You may confirm our receipt of your documents by checking the Communications tab in your MarywoodYou Student Portal. Verifications are typically processed within 15 business days of the date that all required documentation is received.
What if there are discrepancies between my original FAFSA and the verification documents?
You may be asked to provide additional forms or documentation. You will receive either an email or a letter from the Financial Aid Office if additional documentation is needed. After all required documents have been received and compared to your FAFSA, the Financial Aid Office will correct the data electronically with the Federal Student Aid Programs and process your financial aid.
Because verification must be completed before financial aid can be awarded or disbursed to you, it is vital to send accurate and complete information as quickly as possible.
Tax Transcript or IRS Data Retrieval?
We highly recommend you use the IRS Data Retrieval option on the FAFSA if you are eligible. Obtaining a Federal Tax Transcript from the IRS can cause significant delays. Instructions for obtaining a tax return transcript are below.
Federal guidelines allow us to substitute the IRS Data Retrieval process for a tax transcript in many cases. Using the IRS Data Retrieval tool will simplify the verification process by reducing the number of documents you need to submit to our office and will speed up the verification of your FAFSA. However, students who use the IRS Data Retrieval tool and subsequently make changes to the data on the FAFSA must still submit a tax transcript. If you use the IRS Data Retrieval tool, you should not change any of the data which is pulled from the IRS.
How Do I Use IRS Data Retrieval?
If you were selected for verification, your first step should be to log back into your FAFSA and use the IRS Data Retrieval tool if you are eligible. Then you should submit your verification worksheet and any other items which we have requested from you. If you are not eligible or choose not to use the IRS data retrieval tool, then you will be required to submit a Tax Return Transcript.
If you did not use the IRS Data Retrieval tool when completing the FAFSA, we encourage you to do so now to speed the verification process:
- Log into www.fafsa.gov
- Select Make FAFSA Corrections and navigate to the financial data section
- Follow the instructions to determine if you are eligible to use the IRS Data Retrieval tool
- Link to IRS website and transfer financial data to your FAFSA
- Make sure to submit by clicking the sign and submit button
When Will Data Be Available From the IRS?
- Electronic Tax Filers - Data will be available within 2 weeks of filing
- Paper Tax Filers - Data will be available within 6-8 weeks of filing
If I am not eligible to use the IRS Data Retrieval Tool, how do I obtain a tax transcript from the IRS?
Do not request to have your transcripts sent directly to our office - they must be sent to you. When you receive the tax transcript, please include the student’s Marywood University ID number and name before sending to our office. There are a number of ways to obtain your Federal Tax Return Transcript from the IRS, but there may be significant delays involved so please plan ahead.
There are limited circumstances of when an individual is unable to obtain a Tax Return Transcript or use IRS DRT. Cases when an individual can submit other documentation in lieu of a Tax Return Transcript or IRS DRT.