Campus Map/Tour Request Information Employment A-Z Index Directories
EDU Site
A Bold Heart Centennial Campaign

Faculty Handbook: Development

The main fund-raising activities that are organized, administered, or monitored by the Development Office are the Marywood Fund, student and reunion giving programs, capital programs and major fund drives, planned giving programs, corporate and foundation relations.

6.3.1 Grants Administration

The Office of Corporate and Foundation Relations serves as a central clearinghouse and budget approval point for Marywood University programmatic grant proposals to city, state, and federal agencies as well as private funding sources such as foundations and corporations. Research grants are handled by the "Office of Research and Community Collaboration." It is advisable to contact and schedule a pre-application interview as early as possible. To assist in making the proposal process smooth and effective for all concerned, a summary concerning proposals has been prepared.

  1. The Director of Corporate and Foundation Relations will assist whenever possible in developing a grant proposal as well as helping to seek funding sources.
  2. At the earliest possible time, applicants should complete the grant proposal. A Clearance Form will be completed on line by the corporate/foundation director with approvals sought from the appropriate department chair, dean, and vice president as well as the Fiscal Affairs and ORCC offices. The clearance process is required for all public and private initiatives.
  3. The budget for a grant proposal should conform to the requirements of the granting agency as well as policies of Marywood University.


A draft budget will be attached to the "Grant/Contract Proposal Clearance Form" for review and approval by the parties listed in (2.) above. Close attention should be given to all grant proposal commitments, in-kind or cash, being made on the part of the University as well as sustainability issues.

The signature of the President of the University is required for all grant proposals from Marywood University. The Director of Corporate and Foundation Relations is responsible for obtaining this signature.

Copies of all Marywood University programmatic grant proposals are on file in the Development Office. This serves as the official document for funding if the grant is approved and provides an historical record of all grant development activity.

When a grant proposal is approved, the person responsible for the grant must notify the Development Office so that the approved budget may be forwarded to the Office of Fiscal Management. Expenses may not be incurred until the Office of Fiscal Management has an approved budget.

All expenditures from an approved grant must be spent according to the guidelines of the granting agency and the policies of Marywood University. Any changes in budget line items must be approved by the granting agency and appropriate personnel at Marywood.

Interim and final reports on a grant should be sent to the Director of Corporate and Foundation Relations upon completion. When appropriate, the Director of Corporate and Foundation Relations may be able to assist in preparing reports.

Additional information on the University grant development process is available from the Office of Corporate and Foundation Relations and on the Marywood University Web site, including an online "Grants and Contracts Handbook."

6.3.2 Marywood Fund

The Marywood Fund generates restricted and unrestricted financial resources that assist in underwriting the annual operating expenses of the University. The annual effort for the Marywood Fund includes six campaigns aimed at securing support from various constituencies of donors. This annual effort is coordinated through the Marywood Fund Office, with individual campaign responsibility falling to either the Director of the Marywood Fund, or the Assistant Director of Alumni Support. While each campaign comprising the Marywood Fund has an individual goal, the Director of the Marywood Fund has the responsibility of coordinating all efforts to realize the overall Marywood Fund annual goal.

The success of each campaign is made possible by the efforts of the Chair of the Marywood Fund, the individual Campaign Chairs, and numerous volunteers from alumni, staff, and friends. Following is a summary of these campaigns:

  • Fall Phonathon/Class Agent Program: secures support from alumni and parents. The Fall Phonathon and Class Agent Program encourages pledges of financial support through a pre-phonathon mailing and personal phone solicitation from students and especially from alumni "Class Agent" volunteers who represent each Marywood University graduating class in an effective classmate-to-classmate appeal. The Assistant Director of Alumni Support is responsible for the successful completion of this campaign.
  • Campus Community Campaign and Faculty Scholarship Fund: secures support from Marywood University employees and faculty. The Campus Community Campaign encourages pledges of financial support from non-faculty employees through intracampus correspondence, e-mail and personal solicitation. The Faculty Scholarship Fund, a subset of the Campus Community Campaign, encourages financial support from the faculty for a faculty-sponsored annual merit scholarship award for a student in each of the colleges of the University. The Director of the Marywood Fund is responsible for the successful completion of this campaign.
  • Presidential Society: secures support from those donors whose generosity makes possible pledges of $1,000 or more. The Presidential Society encourages pledges of financial support through correspondence and personal solicitation from University Advancement staff and volunteers. The Director of the Marywood Fund is responsible for the successful completion of this campaign.
  • Community Campaign: secures support from individual and business friends in the community. The Community Campaign encourages pledges of financial support through correspondence and personal solicitation from University Advancement staff and volunteers. The Director of the Marywood Fund is responsible for the successful completion of this campaign.
  • Spring Phonathon: secures support from alumni and parents. As a follow-up to the Fall Phonathon, the Spring Phonathon encourages pledges of financial support through a pre-phonathon mailing and personal phone solicitation from students and alumni volunteers. The Assistant Director of Alumni Support is responsible for the successful completion of this campaign.
  • Marywood Golf Tournament: secures support from all constituencies. The annual Marywood Golf Tournament encourages pledges of financial support through regional business sponsorship and personal participation. The Director of the Marywood Fund is responsible for the successful completion of this campaign.

 


Mary T. Gardier Paterson, Esquire | Secretary of the University | paterson@marywood.edu