Policy Committee of the University

Purpose & Function:

The Policy Committee is the final recommending body to the President of the University on

  • policies affecting more than one major area of the University;
  • policies limited to one college or area but having implications for the total University, another major area, or another college;
  • policies affecting the objectives of the University;
  • policies affecting the long-range development of the University;
  • establishing or abolishing a University Standing Committee;
  • merging or reconfiguring two or more committees when at least one of them is a University Standing Committee.

The office of Secretary of the University serves to provide administrative support as outlined in established guidelines for Policy Development, Approval, and Dissemination.

The Executive Committee

  • exercises all of the powers of the Policy Committee of the University when it is not possible to convene the entire committee, and it reports its interim actions at the next regular meeting of the full committee;
  • meets with the President of the University and the Secretary of the University about two weeks prior to a full committee meeting to prepare the agenda for the meeting.

Membership & Selection:

To assure maximum effectiveness, the members should have a total University viewpoint.

President of the University (non-voting)
Vice President for Academic Affairs
Vice President for Business Affairs
Vice President for University Advancement
Vice President for Enrollment Services and Student Success
Associate Vice President for Human Resources
Academic deans
President of the Faculty Senate
One full-time faculty member from each college
One faculty member from the school of architecture
Three full-time faculty members at large
President of the Professional Staff Senate
One representative of the Professional Staff Senate at large
President of the Support Staff Senate
One representative of the Support Staff Senate at large
One undergraduate student
One graduate student

Faculty members are elected by the Election Committee for Primary University Standing Committees.

Representatives at large of the Professional Staff Senate and the Support Staff Senate are elected by their respective senates.

The undergraduate student is appointed by the Executive Board of the Student Government Association in consultation with the Vice President for Enrollment Services and Student Success. 

The graduate student is appointed by the President of the Graduate Student Council in consultation with the Vice President for Enrollment Services and Student Success.

The election of the Chair and the Vice Chair is conducted annually at the last meeting in the spring semester, whether or not the election is the only agenda item. The slate is made up of current members who are eligible for membership for the following year. All current voting members may cast a vote. The election process is the prerogative of the sitting Chair.

The Executive Committee includes:

Chair of the Policy Committee
Vice Chair of the Policy Committee
Vice President for Academic Affairs
Associate Vice President for Human Resources
One Academic Dean chosen among themselves
One representative from the faculty representatives chosen among themselves
President of the Professional Staff Senate
President of the Support Staff Senate

Term:

Elected faculty and senate representatives serve a term of three years with possibility of re-election to one three-year term, but not for a third term until one year has elapsed.

Student representatives serve for a one-year term.

The term of office for the Chair and the Vice Chair is one year, beginning July 1.

Meetings:

The committee meets at the call of the Chair.

Reports To:

President of the University

History:

11/08/02 - Revision approved by the President of the University as recommended by the Policy Committee of the University
04/17/04 - Authority of the Executive Committee to act for the full committee approved by the President of the University
08/31/04 - Clarification approved by the President of the University and added regarding eligibility to chair the committee and eligibility to vote for the Chair
06/08/05 - Change in student representation on the committee approved by the President of the University
06/30/07 - Membership reduced by one, the Dean of the School of Continuing Education
05/02/08 - Title change to Provost and Vice President for Academic Affairs
03/02/09 - Manner of election of Chair and Vice Chair approved by the President of the University as recommended by the Committee
09/08/09 - Membership on the Executive Committee was expanded, with approval by the President of the University, to include the Vice Chair of Policy and the Provost and Vice President for Academic Affairs.
10/12/10 - The titles of Chair of the Support Staff Senate and the Professional Staff Senate have been changed to President of the respective Senate.
07/01/11 - Title change to Vice President for Academic Affairs
10/14/11 - Revision approved by the President of the University to expand the membership to include the Vice President for Enrollment Management.
10/03/12 - Revision approved by the President of the University to expand membership to include one faculty member from the school of architecture.
07/01/13 - Title change to Associate Vice President for Human Resources.
08/01/14 - Title changed from Vice President for Student Life to Vice President for Enrollment Services and Student Success; position of Vice President for Enrollment Management removed.