University Standing Committees

Policy Committee of the University

Purpose & Function

The Policy Committee is the final recommending body to the President of the University on 

  • policies affecting more than one major area of the University;
  • policies limited to one college or area but having implications for the total University, another major area, or another college;
  • policies affecting the objectives of the University;
  • policies affecting the long-range development of the University;
  • establishing or abolishing a University Standing Committee;
  • merging or reconfiguring two or more committees when at least one of them is a University Standing Committee.

The Office of Secretary of the University and General Counsel serves to provide administrative support as outlined in established guidelines for Policy Development, Approval, and Dissemination Policy. 

The Executive Committee

  • exercises all of the powers of the Policy Committee of the University when it is not possible to convene the entire committee, and it reports its interim actions at the next regular meeting of the full committee;
  • meets with the President of the University and the Secretary of the University and General Counsel about two weeks prior to a full committee meeting to prepare the agenda for the meeting.

Membership

To assure maximum effectiveness, the members should have a total University viewpoint.

President of the University (non-voting)
Provost
Interim Vice President of Financial Affairs and Treasurer
Interim Vice President of Operations
Vice President for University Advancement
Vice President for Enrollment Services and Student Success
Director of Human Resources
Director of Equity and Inclusion and Title IX Coordinator (Interim)
Academic Deans
President of the Faculty Senate
President of the Professional Staff Senate
President of the Support Staff Senate
Two full-time faculty members from each college
Three full-time faculty members at large
One staff member from Enrollment Services and Student Success
One representative of the Professional Staff Senate at large
One representative of the Support Staff Senate at large
One undergraduate student
One graduate student

Faculty members are elected by the Election Committee for Primary University Standing Committees.

Representatives at large of the Professional Staff Senate and the Support Staff Senate are elected by their respective senates.

The Enrollment Services and Student Success representative is appointed by the Vice President for Enrollment Services and Student Success.

The undergraduate student is appointed by the Executive Board of the Student Government Association in consultation with the Vice President for Enrollment Services and Student Success.

The graduate student is appointed by the President of the Graduate Student Council in consultation with the Vice President for Enrollment Services and Student Success.

The election process for the Chair and Vice Chair of the Policy Committee is the prerogative of the sitting Chair.  A new election process was established at the March 3, 2017 meeting of the Policy Committee. At the first Fall semester meeting of the committee, the position of the Vice Chair is elected.  The position of Vice Chair is a one-year term with the right to succession at the next academic year’s first Fall semester meeting to the position of Chair for a one-year term. Members of the Policy Committee, eligible for membership for the following year, are eligible for nomination for the position of Vice Chair.  Current voting members are eligible to cast a vote. 

The Executive Committee includes:

President of the University (non-voting)
Chair of the Policy Committee
Vice Chair of the Policy Committee
Provost
Interim Vice President of Operations
Director of Human Resources
Director of Equity and Inclusion and Title IX Coordinator (Interim)
One academic dean chosen among themselves
Vice President of Enrollment Services and Student Success or designee
President of the Faculty Senate
President of the Professional Staff Senate
President of the Support Staff Senate

Term

Elected faculty, senate representatives, and Enrollment Services/Student Success representative serve a term of three years with possibility of re-election to one additional consecutive term. Eligibility is effective again after a hiatus of one year.

Student representatives serve for a one-year term.

The term of office for the Chair and Vice Chair is one year, beginning with the first Fall semester meeting of the committee.

Meetings

The committee meets at the call of the Chair.

Reports To

President of the University

    11/08/02 - Revision approved by the President of the University as recommended by the Policy Committee of the University
    04/17/04 - Authority of the Executive Committee to act for the full committee approved by the President of the University
    08/31/04 - Clarification approved by the President of the University and added regarding eligibility to chair the committee and eligibility to vote for the Chair
    06/08/05 - Change in student representation on the committee approved by the President of the University
    06/30/07 - Membership reduced by one, the Dean of the School of Continuing Education
    05/02/08 - Title change to Provost and Vice President for Academic Affairs
    03/02/09 - Manner of election of Chair and Vice Chair approved by the President of the University as recommended by the Committee
    09/08/09 - Membership on the Executive Committee was expanded, with approval by the President of the University, to include the Vice Chair of Policy and the Provost and Vice President for Academic Affairs.
    10/12/10 - The titles of Chair of the Support Staff Senate and the Professional Staff Senate have been changed to President of the respective Senate.
    07/01/11 - Title change to Vice President for Academic Affairs
    10/14/11 - Revision approved by the President of the University to expand the membership to include the Vice President for Enrollment Management.
    10/03/12 - Revision approved by the President of the University to expand membership to include one faculty member from the school of architecture.
    07/01/13 - Title change to Associate Vice President for Human Resources.
    08/01/14 - Title changed from Vice President for Student Life to Vice President for Enrollment Services and Student Success; position of Vice President for Enrollment Management removed.
    07/01/17 - The Description and the Membership List were revised incorporating the changes that were the result of the SRA Report: Final 29 November 2016 and the Academic Re-structuring as approved by the President of the University.
    07/01/18 - Title changed from Associate Vice President for Human Resources to Director of Human Resources.
    05/10/19 – Revision to membership was approved by the President of the University as recommended by the Policy Committee of the University.
    09/15/20 – Title changes: Under Policy Committee of the University, delete Vice President for Business Affairs and Treasurer; add Interim Vice President of Financial Affairs and Treasurer, and Interim Vice President of Operations; add Interim to the Director of Equity and Inclusion/Title IX position.  Under Executive Committee of Policy, add President of the University and Interim Vice President of Operations.