Election Committee for University Standing Committees

Purpose & Function:

The Election Committee for University Standing Committees is responsible for conducting elections of faculty representatives to seven University standing committees:

  1. Rank and Tenure Committee
  2. Policy Committee of the University
  3. Faculty Development Committee
  4. Marywood University Planning Advisory Council
  5. Technology Advisory Committee
  6. Undergraduate Curriculum Committee
  7. Undergraduate Core Curriculum Committee

The committee interprets the eligibility requirements for the various committees, assembles eligibility lists, conducts the elections, informs the President of the University of the results, and maintains the list of alternates.

Procedures

In conjunction with committee members, the Election Committee Chair develops the online, anonymous ballot for each election.  The preferential voting method is used, whereby respondents rank order their top 5 choices for the position.  Scores are then calculated in the following manner, based on rank: 1st choice = 5 points, 2nd choice = 4 points, 3rd choice = 3 points, 4th choice = 2 points, 5th choice = 1 point.  The faculty member(s) with the highest score(s) are elected to fill the position.  One alternate is identified for each member elected; alternates are the next highest scoring faculty.

Each member of the committee is responsible for obtaining from the office of the Vice President for Academic Affairs a list of faculty within their constituency that are eligible for service on any of the committees listed above.  The Election Committee Chair is responsible for producing ballots based upon a ist of eligible faculty.  The Chair will distribute web links for the ballot to the appropriate member(s) of the committee for distribution amongst their constituency.  When an election is complete, the Election Committee Chair will inform the recipent of the highest score(s) and verify that the individual is willing to serve in the elected position.

If a vacancy occurs among the elected members of any of these committees, the first alternate from the appropriate most recent election shall complete the term. If necessary, the second alternate from the most recent election shall complete the term, etc.


Membership & Selection:

One full-time faculty representative from each college and the School of Architecture
One faculty librarian
One full-time faculty member at large

All members are appointed by the Vice President for Academic Affairs.

The faculty member at large serves as Chair of the committee.

Term:

Members serve a three-year term with possibility of reappointment to one additional consecutive term.

Meetings:

Meetings are called by the Chair if necessary.

Reports To:

Vice President for Academic Affairs.

History:

07/01/89 - Reaffirmed with publication of Faculty Manual 1.7.1
10/07/94 - Revision approved by the President as recommended by the College Committee on Policy
03/14/97 - Amendment approved by the President to include Professional Staff and Support Staff as recommended by the College Committee on Policy
12/07/01 - Revised to delete section on Administrative, Professional and Support Staffs in favor of the Senates electing their own representatives; approved by the President of the University as recommended by the University Committee on Policy
11/05/02 - Revision approved by the President of the University
05/12/05 - Revision approved by the President of the University
05/12/09 - Reporting authority was transferred from the President of the University to the Provost and Vice President for Academic Affairs
07/01/11 - Title changed to Vice President for Academic Affairs
02/26/14 - Revision approved by the Vice President for Academic Affairs to include procedure revisions and online survey methods
08/22/14 - Revision approved by the Vice President for Academic Affairs to add the Technology Advisory Committee, Undergraduate Curriculum Committee and Undergraduate Core Curriculum Committee