Title
Employee Health and Safety Committee

Purpose and Function
The Employee Health and Safety Committee has three main functions:

1. Detect hazards
2. Analyze and solve problems related to safety and health
3. Assist in the management of safety

In addition, the Committee

• strives to create a campus-wide awareness of the importance of safety;
• provides opportunities for discussion of issues related to accidents;
• reviews existing accident and illness prevention programs and plans education campaigns;
• establishes procedures for conducting and documenting the findings of periodic workplace inspection;
• accepts suggestions from the campus community related to a safe working environment;
• makes recommendations to correct hazards;
• reviews, in a timely manner, incidents resulting in work-related deaths, injuries, illnesses, and complaints;
• conducts evaluations on the effectiveness of new safety equipment;
• evaluates health and safety procedures.

Membership and Selection
Managers (total not to exceed total non-supervisory staff):

Benefits Manager
Superintendent of Trades or Superintendent of Building Services
Director of Student Health Services
Chief of Security and Safety
Manager responsible for insurance issues
Additional manager(s)

Non-supervisory Staff:

Two full-time faculty members
At least one professional staff employee
One employee from the maintenance or grounds staff
At least one other employee from any hourly classification.

Guest:   One liaison from Chartwells

Employees are appointed by the Vice President for Business Affairs.
Faculty members are appointed by the Provost and Vice President for Academic Affairs.

Training is provided at least annually to members of the committee by a qualified accident and illness prevention person.  Training includes a review of committee responsibilities, hazard identification and accident investigations.

Term
Employees  –  three years with possibility of reappointment.
An appointment to fill a vacancy in an unexpired term is made from the same employment classification.

Faculty – one year with possibility of reappointment

The Chair and the Secretary are elected annually with possibility of re-election.

Meetings
Meetings are called by the Chair at least once a month.  A quorum (1/2+1) must be maintained at every meeting.

Agendas and minutes are distributed to committee members, the Vice President for Business Affairs, and are kept on file.  An annual report is filed and retained by the Secretary of the University.

Committee Members’ Responsibilities
Members are required to attend monthly meetings, participate in monthly inspections, and attend the required annual training.  In addition, members attend and assist with monthly fire drills.

Reports to
Vice President for Business Affairs

07/01/89 – Reaffirmed as Committee on Health Promotion with publication of the Faculty Manual 1.7.2, p. 32
02/17/95 – Revision approved by the President of the University as recommended by the College Committee on Policy
07/01/00 – Membership revised
10/30/02 – Revision approved by the Vice President for Business Affairs
08/26/03 – Vice President for Business Affairs removed from membership per Vice President for Business Affairs
06/20/08 – Membership position was changed from Assistant Vice President for Human Resources to Manager from Human Resources.
05/00/07 – Revision approved by the Vice President for Business Affairs
09/15/08 - Reviewed by both the Vice President for Human Resources and the Benefits Manager

Last update September 15, 2008
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