Cashier's Office
Pertinent Facts

For specific dates and deadlines, see Important Dates.

The bottom portion of your invoice must be returned to the Cashier's Office on or before the published date to maintain your place in class. The portion of scholarships and grants applicable to specific semester expenses have been deducted form this invoice. Your invoice and schedule reflect all adds, drops, and charges as of the date on your invoice. If additional charges are incurred due to a change in schedule after this date, it is the student’s responsibility to take care of any additional charges at the time they are incurred.

Full payment is due on the date published unless you select one of the following:

Financial Aid Plan: Students may defer payment of that portion of the semester’s expenses that will be covered by approved financial aid awards such as Federal Pell Grants, Federal S.E.O.G., Federal Perkins Loans, Marywood Scholarships and Grants, PHEAA Grants, and other state grants.

Payment by Student Loan: Students who intend to pay for their educational expenses with a student loan may defer payment of the portion of expenses to be covered by the loan until the loan is approved. Please be advised that your lender will deduct at least 2% of the principal amount of the loan in orgination and federal default fees prior to disbursement. Students should apply for their loans by the end of July for the Fall Semester and by the end of November for the Spring Semester to insure that loan funds will be available at the start of the semester.

First-time borrowers are required to submit the completed Federal Stafford Loan Master Promissory Note (MPN) directly to American Education Services (AES) by the above dates. Renewal borrowers do not have to complete a MPN each year while in attendance at Marywood University unless their original lender has left that particular loan program. Applicants may need to complete additional documents with the Financial Aid Office in order to complete the loan process. First-time borrowers must also complete a "Federal Stafford Student Loan Entrance Interview Form" at the Cashier's Office, or on-line at www.aessuccess.org.

Loans are usually distributed in two electronic funds transfers (EFT) or by checks as follows: one-half of the approved amount for the Fall Semester and one-half of the approved loan amount for the Spring Semester. In such cases, the student may defer payment only for that portion of the loan, which will actually be disbursed to the University during that semester.

Student loan checks will be sent directly to the University from the lending institution. The student is required by the University to come to the Cashier’s Office to endorse the check within three days after the student is notified that the loan check is received by the University. Loans disbursed by EFT will be automatically credited to the student’s account upon verification of enrollment, loan amount, and receipt of any necessary documentation.

If a loan application is rejected, the student must make full payment of her/his account within 7 days after notification is received from the state guaranty agency. If payment is received after 7 days from the date of notification, the student’s account will be charged a $40.00 deferred payment fee.

If a student fails to negotiate a loan check in a timely manner, or if a student does not pay the amount due the University when a loan is rejected, the University may also take any of the actions listed in the University policy on financial delinquency.

Deferred Tuition Plan: A deferred tuition plan that allows payment of tuition in four payments for a $40.00 Deferred Payment Fee is available for students who wish to pay their expenses in this manner. This plan requires payment of one quarter of tuition PLUS all fees including the deferred payment fee and room and board by the published date or at registration. The remaining three quarters of tuition is due in three equal payments on published dates . Payments must be made by the above dates. Monthly bills will not be sent.

Employer Deferred Plan: Payment of tuition may be deferred if the student has provided a completed “Application for Deferment of Tuition Payment” form, signed by the student’s employer. Students are required to pay all fees and any portion of tuition not covered by their employer at the Cashier’s Office by the due date or at registration. The student is responsible for any tuition not paid by the employer within the prescribed period. If the student or employer do not make scheduled payments on time, the University reserves the right to refuse to offer this payment plan to the student for subsequent semesters.

Visa, MasterCard, & Discover are also accepted. The cardholder’s written authorization, account number and expiration date must be provided. If paying by credit card, you must contact the Cashier’s Office each month to provide your credit card information. Credit card payments may also be made on the Marywood University website.

Financial Delinquency: If a student fails to make payment in a timely manner, or if a student does not pay the amount due the University when a loan is rejected, the University may take any of the actions listed in the University policy on financial delinquency, such as the right to refuse registration, admission to courses, transcript of credits, report of grades, student records, certificates, diplomas and/or any other official documents. Degree candidates will also have their names removed from the graduation list. The University reserves the right to refuse to offer the Deferred Payment Plans and Employer Deferred Plan to a student for subsequent semesters.

Tuition for Full-Time Undergraduate Students: Full-time undergraduate students are charged a block tuition rate as published in the Financial Facts brochure each semester. Full-time students may register for 12 – 18 credits and can add or drop courses within this credit range during the refund/cancellation period without any financial adjustments to their bills, except for course fees. Students registered for more than 18 credits will be charged the tuition amount plus the published per credit charge for any credits above 18. The last day to add or drop courses is published each semester. There is no reduction in tuition and course fee charges made after this date, unless a student withdraws from all classes.

Students who wish to drop below 12 credits must complete a “Change of Status Form” in the Office of Academic Records by the published date to change from full-time to part-time. Students will then be charged the published per-credit fee for their undergraduate courses. No changes from full-time to part-time can be made after the published date.

Part-time students must also complete a “Change of Status Form” in the Office of Academic Records who wish to change from part-time to full-time (12+ credits) and must do so by date published as the last day to add classes for the semester.

Students who have changed their enrollment status will be sent a new invoice, and their financial aid will be adjusted accordingly.

Students who withdraw from all classes will have their student account balances adjusted according to the established refund/cancellation schedules. (See next section.)

Withdrawal and Reduction of Charges for Graduate, Part-Time Students, and Full-Time Undergraduate Students who Withdraw from All Classes: Based on the date on which offical notice of withdrawal is received by the Academic Records Office, the following cancellation policy shall apply, with the exception of some Social Work courses which have different starting dates. Academic Records will provide the calendar of dates with the students’ schedules.

For specific deadlines, see Important Dates

* Fees will be cancelled except for the Registration Fee and the Deferred Payment Fee for those students who chose the Deferred Payment Plan (See the Financial Facts brochure for fee amounts).

++ The advance deposit will be forfeited.

** The entire percentage of tuition and fees owed to Marywood University must be paid in full at the time of withdrawal if full payment was not made by the published due date or at registration. The amount owed to Marywood is not affected by the payment plan selected by the student.

Web Registraton System: Students who are pursuing a formal degree, certification or certificate program may make changes to their schedules (adds or drops) using the Marywood University WEB registration system. The above withdrawal schedule will apply.

Meals Cancelled: Upon withdrawal from Marywood University, cancellation of board charges are made on a pro-rata basis up to the end of the twelfth week of the semester.

Financial Aid : Financial aid received by students who withdraw may also be adjusted. In accordance with current federal regulations, those students who receive federal financial aid and who withdraw from the University during the first 60% of a semester will have their federal financial aid (Pell Grants, Supplemental Educational Opportunity Grants, Perkins Loans, Stafford Loans, and PLUS loans) adjusted based on the percent of the semester completed prior to withdrawal. That is, Title IV funds earned is defined as the same percent of the federal financial aid received as the percent of the semester completed. This percent is calculated by dividing the number of days in this semester (excluding breaks of five days or longer) into the number of days completed (excluding breaks of five days or longer) prior to the withdrawal. Unearned Title IV funds must be returned to the corresponding programs. According to the current federal regulations, earned Title IV funds are used to pay institutional charges first.

The date of withdrawal used for calculating the return of Title IV funds is determined by the date the student completes the withdrawal process at the Office of Academic Records (see Withdrawal Policy above), unless there is documented evidence by the course instructor of class attendance beyond that date. According to the current federal regulations, there will be no adjustment to federal financial aid after the completion of at least 60% of the semester.

Students who do not follow the official withdrawal procedure but who stop attending classes for all of their courses will be considered to have withdrawn at the 50% point of the semester, unless attendance is otherwise documented by the course instructor. Students who do not return from an approved leave of absence are considered to have withdrawn on the earlier of the official date of the leave of absence or the date the student notified the institution that he/she will not be returning to the institution.

According to current federal regulations, unearned Title IV funds must be returned to the Title IV programs in the following order: Unsubsidized Federal Stafford Loans, Subsidized Federal Stafford Loans, Federal Perkins Loans, Federal PLUS Loans received on behalf of the student, Federal Pell Grants, Federal S.E.O.G., and other grants or loan assistance authorized by Title IV.

Semester-specific refund schedules for the return of Title IV funds policies or specific information about current federal regulations regarding refunds are available from the Cashier’s Office.

Since class space is limited, students who register for a semester and decide not to attend, must notify the Academic Records Office in writing by the date published . Non-attendance or non-payment does not constitute notification of withdrawal.

Refunds: Refunds of financial aid/loan funds will be issued when a credit balance exists on a student’s account. Refund requests before this time will not be honored. Students who have credit on their accounts must submit their requests for refunds in writing to the manager of the Cashier’s Office. Students should plan to arrive on campus with enough personal money to make purchases, such as books, without depending upon financial aid funds.

Questions: If you have questions on the Pertinent Facts or your invoice, call (570) 348-6212; on your schedule call (570) 348-6280; or on your Financial Aid call (570) 348-6225.

Cashier's Office/Financial Aid Office Fax is (570) 961-4739. E-mail: cashier@es.marywood.edu .