Executive Secretary to the Vice President, Advancement


35 hours per week; 52 weeks per year
8:30 AM - 4:30 PM
Some overtime and evening work will be required.

Summary of Duties

Reporting to the Vice President of University Advancement, the Executive Secretary provides advanced and confidential executive-level administrative support to the vice president.  This position manages the daily operations of the Office of the Vice President for Advancement and assists the Vice President in the oversight, operations, and administration of the Advancement Division.  The position requires exercise of independent judgement and a comprehensive knowledge of the University, its programs, and personnel.


  • Educational:

    High School diploma with a business background;  emphasis on administrative procedures and skills.  Some college or a bachelor's degree preferred.

  • Work Experience Requirements:

    Prior work experience in a college setting.  Experience with MS Office (MS Word and Excel) and Raiser's Edge.  Knowledge of fundraising terminology/principles and alumni activities. 

  • Special Qualifications:

    Must be extremely well organized, able to handle details, editorial duties, and possess effective communication skills in dealing with on campus and off campus constituencies.  Must be self-motivated and a problem solver.  Must be committed to helping ensure the sustainability of Marywood’s educational mission through Advancement activities.  This position serves as the first contact point for many benefactors and donors.  Confidentiality and discretion are required.

  • Other Elements:

    Other University Advancement duties as directed.

  • Physical Demands:

    No unusual physical demands.

How to Apply

A completed application must be on file in the Office of Human Resources.

Marywood University
Office of Human Resources
Liberal Arts Center 86
(Monday - Friday, 8:30 a.m. - 4:30 p.m.)