4.4 Facilities and Equipment

4.4.1 Furnishings and Equipment

All items of equipment and furnishings in University buildings are the property of the University unless there is a written record on file in the Physical Plant Management Office to the effect that certain specified personal items are owned by others. The University's insurance policy does not cover damage or loss of personal items.

Furnishings for faculty offices are requested through the Academic Affairs Office.

Each item of equipment and furnishings is inventoried and a record kept in the Physical Plant Management Office. The record lists the number, value, and exact location of each piece of furniture and/or equipment on campus. An accurate record is necessary for insurance purposes. For this reason, no piece of furniture or equipment may be moved, loaned, or disposed of in any way except through the Physical Plant Management Office where a proper form is completed.

Disposing

Since all equipment and furnishings are inventoried at purchase, it is necessary to remove said equipment/furnishings when the time comes to dispose of same. A request should be made of the Physical Plant Management Office regarding the correct procedure.

Lending

Equipment and furnishings purchased by Marywood University belong solely to the University and not to the department in which they are housed. Therefore, no equipment or furnishings may be loaned without permission of the Business Affairs Office. Insurance coverage is applicable only when equipment/furnishings are housed where the inventory so states.

Moving

An inventory control system is kept in the Physical Plant Management Office regarding the location of all equipment/furnishings. Therefore, written permission is required from the Physical Plant Management Office to move a piece of furniture or equipment.

4.4.2 Keys

Keys to faculty offices and furniture therein are requested from the Academic Affairs Office. When a faculty member moves out of an office, he/she turns in all office keys to that office.

4.4.3 Telephones

Telephones are located in University offices and departments for conducting University business only. Employees may make personal calls from business phones within the local Scranton dialing area for emergency purposes. Personal toll calls may not be made from business phones. If it is necessary to make a personal toll call, pay phones are available on campus.

Questions regarding the use of the telephone system may be addressed to the Switchboard Operator or to the Telecommunication Manager in Network Services.

4.4.4 Maintenance and Housekeeping

Requests for emergency minor repairs and maintenance may be made directly to the Physical Plant Management Office. Major repairs such as painting, renovations, etc., are scheduled annually. Requests of this nature are made at the same time that budgets are approved.

Suggestions and recommendations for preventive maintenance are always helpful, but in no case should anyone other than the Director of the Physical Plant hire any outside agent to do maintenance or repair work of any kind.

Each faculty member is urged to develop a personal regard for University buildings and their contents by closing windows at the end of the day or when the weather so indicates, and by taking every precaution to prevent fires. Moreover, observance of the following regulations is requested:
Nails, screws, thumbtacks, or adhesive materials may not be used on woodwork, walls, or doors.
Smoking is permitted only in designated areas.
Painting faculty offices is on a scheduled basis only. Marks on walls from posters, etc., do not constitute sufficient reason for requesting repainting at unscheduled times.
Electrical appliances may not be used in offices or classrooms.

4.4.5 Reservations

Administrators, faculty, and staff of Marywood University make inquiries to the contacts listed below about availability of facilities:

Conference and Event Marketing
Marywood.edu → Faculty, Staff, Administration→ Online Forms → Event Planning

Athletic facilities, including fields - the Athletics Department
Chapel - the Campus Ministry Office
Classrooms - the Office of the Registrar
Comerford Theater - the Science Department
Computer Labs - the Office of the Registrar
The Latour Conference Room - the Office of Conference and Event Marketing
Dining Services - the Dining Services Office in Nazareth Student Center
Fireplace Lounge - the Office of Conference and Event Marketing
Liguori Small Conference Room - the Office of Conference and Event Services
Liguori Main Conference Center - the President's Office
Liguori Foyer - the Office of Conference and Event Services
Lynett Board Room - the Office of Conference and Event Services
Lynett Multi-Media Room 160 - the Instructional Technology Department
Rotunda - the President's Office
Theater in the LaVerghetta Center - the Communication Arts Department
University Conference Center - the Office of Conference and Event Services
Weddings in the Chapel - the Office of Conference and Event Services

Those external to the University make inquiries to the Director of Conference and Event Services for use of Marywood facilities.

In every case, a facility is not reserved until confirmation has been received by the inquirer.

4.4.6 Use of Equipment by Students

Fees received from students for the use of equipment cover only the usual wear and maintenance of equipment. The fees do not cover damage or loss of equipment. The costs incurred because of damage or loss of University equipment is the responsibility of the individual using the equipment.

4.4.7 Institutional Property Policy